Mountain Oaks Townhouses HOA

What Mountain Oaks Townhouses HOA's governing documents say

Mountain Oaks Townhouses is a townhouse HOA in Flagstaff, Arizona, where residents own individual dwelling units and share common areas governed by an elected board. These documents describe the association's enforcement procedures, architectural review requirements, and governance rules — but they do not cover key resident policies such as financial assessments, pet restrictions, lease terms, or specific amenities.

• Violations & enforcement process: Violations are reported in writing to the association's Enforcement Person (typically the management company or Board), who investigates within 10 business days. A Courtesy and Fine Notice is sent first, giving the owner 14 days to cure the violation; if not cured, a Fine Assessment Notice imposes escalating fines: $25 initially, +$50 after 15 days, +$100 after 30 days, then $25/day. For repeat violations in the same calendar year or egregious violations (dangerous or threatening health/safety), the fines are doubled or up to $2,000, respectively.
• Violation appeals: An owner who receives a Fine Assessment Notice may appeal within 10 calendar days in writing, requesting a hearing before the Board conducted in Executive Session. The owner may appear in person or by representative. The Board's decision, issued within 10 days of the hearing, is final and may not be appealed further. If the appeal is denied, fines are imposed retroactively to the Courtesy Notice date.
• Architectural review & common-area improvements: Most improvements to common areas or units require Architectural Committee (AC) approval; the association charges a $250 fee for easement-process approvals. Air conditioners must be pad-mounted, shielded from view, and located at least 4 feet from property lines. Walkways can be no wider than 3 feet, extend no more than 5 feet from the home's foundation, and must use flagstone, steppingstones, or gravel; other materials require approval. Satellite dishes need AC approval and should be mounted on facia or the side of the house, not the roof. Heat tape must use a weather-proof electrical junction box and conduit.
• Pre-approved improvements: Certain light fixtures (per the 2021.10.01 approved list), air-conditioner screens, and composite decking (specifically TREX in Rope Swing color or equivalent) are fast-tracked but still require an application for the record.
• Landscaping guidelines: Recommended shrubs include Potentilla (full sun), Juniper ground cover (not under pines), Vinca Major/Minor, day lilies, Barberries, and Boxwood; Russian Sage, Juniper shrubs, and Mugo pines are not recommended. All other plantings are reviewed case-by-case.
• Membership & voting rights: Every lot owner is automatically a member of the association, with one vote per lot regardless of joint ownership. Voting rights are suspended if the owner is 15 or more days in arrears on assessments or 15 or more days in default on non-monetary obligations; rights are reinstated only when the owner is brought current or the default is cured.
• Meetings & quorum: Annual member meetings are held at least once per year in Flagstaff, with notice delivered 10–50 days in advance. A quorum consists of members entitled to cast one-third of the total votes, in person or by absentee ballot. The Board has 3–7 directors serving staggered 3-year terms and must be members in good standing.
• What this document collection does not cover: These governing documents do not specify financial assessments, payment amounts, pet policies, lease or rental restrictions, prohibited conduct (noise, nuisance), specific community amenities, parking rules, or maintenance responsibilities beyond architectural guidelines.

Plain-language summary generated from the governing documents on file for this community. It may be incomplete and is not legal advice — read the full documents below or consult the official recorded versions.