The Preserve at Stone Oak Owners Association, Inc.

What The Preserve at Stone Oak Owners Association, Inc.'s governing documents say

The Preserve at Stone Oak is a single-family homeowners association (HOA) in Round Rock, Texas. These documents are a set of ancillary policies and bylaw amendments that detail how the board runs the association, not a full rulebook listing all community restrictions. Homeowners, buyers, and renters should understand that these policies govern how the board handles architectural approvals, contracts, elections, and collections.

• Architectural review: Any construction or exterior modification on your lot requires prior written approval from the Architectural Committee. The committee must approve or deny a complete application within 30 days. If denied, you get a detailed written reason and can appeal to the board within 30 days of that denial. The board must hold a hearing within 30 days of your appeal request.
• Board elections & voting: The board has 5 directors elected by members for staggered 3-year terms. Each lot gets one vote. The board decides the voting method, which can be in-person, by proxy, by absentee ballot, or by electronic voting — it doesn't have to offer more than one method. Cumulative voting is not allowed; ties are broken by coin toss or drawing names.
• Quorum for member meetings: A quorum is 10% of the total votes entitled to be cast. If that quorum isn't met at a meeting called solely to elect directors or approve minutes, the meeting can be adjourned and immediately reconvened with a 5% quorum, and then again with a 2.5% quorum.
• Contract procurement: For any service contract expected to cost over $50,000, the association must use a formal bid process — generally at least three competitive bids — unless there's an emergency or only one qualified vendor exists. Contracts with board members or their relatives require at least two other bids, no insider access to bids, and a recusal from discussion and voting.
• Delinquent assessments & collections: Annual assessments are due by January 1st (or other date set by the board). They become delinquent 30 days after the due date. The association must send a final delinquent notice before turning an account over to a collector or attorney. All collection costs, interest, attorney fees, and administrative fees become a lien on the lot and the owner's personal obligation.
• What this document doesn't cover: This is a collection of supplemental policies and bylaw amendments. It does not describe day-to-day rules like parking, pets, noise, fences, paint colors, leasing restrictions, or amenity usage. Those restrictions are in the main Declaration of Covenants, Conditions, and Restrictions (recorded under Clerk's File No. 2002042828) and other recorded documents not included here.

Plain-language summary generated from the governing documents on file for this community. It may be incomplete and is not legal advice — read the full documents below or consult the official recorded versions.