| ET 2 “< CANYON CORNER PROPERTY OWNERS ASSOCIATION DOCUMENT RETENTION POLICY WHEREAS, Canyon Corner Property Owners Association (the “Association”), constitutes a property owners association under the provisions of Chapter 209 of the Texas Property Code (the “Code’’) and is composed of 15 or more lots; WHEREAS, Section 209.005(m) of the Code provides that the Association must adopt and comply with a document retention policy that includes, as a minimum, the items specified in Section 209.005(m) of the Code; and WHEREAS, the Board of Directors of the Association (the “Board”) desires to adopt a document retention policy as required under Section 209.005(m) of the Code.
NOW, THEREFORE, the Board hereby adopts this Document Retention Policy (the “Policy’’), as set for below.
DOCUMENT RETENTION POLICY 1. Policy Books and records are to be retained by the Association for the period of their immediate use, unless longer retention is required for historical reference, contractual or legal requirements, or for compliance with the document retention periods set forth in the Policy. Records that are no longer required, or that have satisfied their recommended period of retention, may be destroyed in an appropriate manner.
The Association’s Secretary is responsible for ensuring that the Association’s books and records are identified, retained, stored, protected and subsequently disposed of in accordance with the guidelines set forth in this Policy. Books and records that are required to be retained pursuant to this Policy may be scanned and maintained in an electronic format.
2. Document Retention Period The following books and records are to be retained by the Association for the retention period specified below:
licy may be scanned and maintained in an electronic format.
2. Document Retention Period The following books and records are to be retained by the Association for the retention period specified below: Record Type Retention Period Certificate of Formation/Articles of Permanently Incorporation/Bylaws, and Declarations and any amendments thereto.
Financial books and records 7 years AFTER RECORDING PLEASE RETURN TO: Tom Fitch, President, Canyon Corner Property Owners Association, 768 Pecan St. , Canyon Lake, TX 78133 Contracts with a term of one (1) year or 4 years after the expiration of the contract more term Minutes of Board and Membership 7 years Meetings Decisions of Architectural Control 7 years Committee Tax returns and audit records 7 years CERTIFICATION IN WITNESS WHEREOPF, the undersigned, Marcia J. Staff, as the duly elected, qualified and acting secretary of Canyon Corner Property Owners Association, a Texas nonprofit Corporation, hereby certifies on behalf of the Association that the foregoing Document Retention Policy was adopted by members and the Board of Directors of the Association at a meeting of the Board held on February 4, 2017, and shall take effect upon its recording in the Official Records of Comal County, Texas.
CANYON CORNER PROPERTY OWNERS ASSOCIATION A Texas Non Profit Corporation Masees |. te) BY: Marcia J ITS: Secretary STATE OF TEXAS COUNTY OF DENTON This instrument was acknowledged before me on the by! day of February, 2017 by Marcia J. Staff, Secretary of the Canyon Corner Property Owners Association, a Texas nonprofit corporation.
IN WITNESS WHEREOF, I have hereunto set my hand and seal the day and year above.
Filed and Recorded Official Publi —_ : Bobbie Koep ig site a fae p, County Cl
sociation, a Texas nonprofit corporation.
IN WITNESS WHEREOF, I have hereunto set my hand and seal the day and year above.
Filed and Recorded Official Publi —_ : Bobbie Koep ig site a fae p, County Cl onal Count exas Gina waned mf «ans Page(s) MY COMMISSION EXPIRES Narve lonen we b29 ldodlimnd dt, CS esis ane Venton TX 76209 AFTER RECORDING PLEASE RETURN TO: Tom Fitch, President, Canyon Corner Property Owners Association, 768 Pecan St. , Canyon Lake, TX 78133 January 21, 2019