Doc-463226 RKEK Electronically Filed Document - Angelina County Texas Amy Fincher County Clerk gg Bi Document Number: 2025-463226 : EREC-RECORDINGS RREK Recorded As October 03, 2025 Recorded On: Recorded At: 04:01:43 pm Number of Pages: 4 Recording Fee: $33.00 Parties: Direct- CROWN COLONY IMPROVEMENT ASSOC Indirect- CROWN COLONY IMPROVEMENT ASSOC Receipt Number: 439884 Processed By: Maria Solis Any provision herein which restricts the Sale, Rental or use of the described REAL PROPERTY because of color or race is invalid and unenforceable under federal law.
1 hereby certify that this instrument was FILED on the date and at the time stamped hereon by me and was duly RECORDED in the Official Public Records of Angelina County, Texas.
yas Minden, iss Ng Se and “ray © OW a Amy Fincher, County Clerk, Angelina County Texas “ny ne Uetrrt yan Doc-~463226 Crown Colony Improvement Association POLICY FOR ASSOCIATION CONTRACTS STATE OF TEXAS LPs uP . KNOW ALL PERSONS BY THESE PRESENTS: COUNTY OF ANGELINA § coil WHEREAS Section 209.0052 of the Jexas Property Code ("Code") addresses certain issucs and requirements related to association contracts: WHEREAS Crown Colony Improvement Association (“Association”) is the property owners’ association which enters into contracts for carrying out its responsibilities under those certain covenants, conditions and restrictions contained in the recorded Declarations for the various sections of the subdivision (refered to collectively as “Declaration”) as listed in the most recent management certificate for the Association filed in the official public records of Angelina County: and
tions of the subdivision (refered to collectively as “Declaration”) as listed in the most recent management certificate for the Association filed in the official public records of Angelina County: and WHEREAS, the Board of Directors (“Board”) af the Association desires to civate a policy for bidding.
negotiating and entering into contracts for services on behalf of the Association in compliance with the Code: NOW. THEREFORE, the Board has duly adapted this Policy: for Association Contracts (“Policy”): ‘ Related Party Contracts, The Association may enter into an enforceable contract with a current Board member ("Member”), a person related ta a current Board member within the third degree by consanguinity or affinity (“Relative”), of a company in which a Memhet or Relative has a financial interest in at least $7 percent (51%) of profits (“Related Company"), only if the follawing conditions are satistied: » the Member, Relative or Related Company bids on the proposed contract and the Association has received at [east twa other bids for the contract from companies nat assuciated with the Member, Relative or Related Company, if reasonably available: * the material facts regarding the relationship or interest with respect to the proposed contract ale disclosed tu or known by the Association Board: * the Member * 1S not given access to the other bids.
¢ does nat participate in any board discussion regarding the contract: and ° does not vote on the award of the contract: e the Board. in good faith and with ordinary care. authorizes the contract by an affirmative vote of the majority of the Board members not associated with the Member, Relative or Related Company; and * the Association Board certities that the other requirements of this section have been
ative vote of the majority of the Board members not associated with the Member, Relative or Related Company; and * the Association Board certities that the other requirements of this section have been satisfied by a resolution approved by an affirmative vote of the majority of the Board members not associated with the Member. Relative or Related Company.
Caen nnn nn eran nennmnenmnseaenmen meena Crown Colony improvement Assoviation Page bof 3 Potion for Astoctation Contracts Doc-463226 ° Contract Performance. If the Association enters into a contract with a Member, Relative or Related Company. then as long as the contract is in place and such Member remains on the Association Board, the Member must abstain from any Board discussion or vote regarding the contract, proposals. goods or services provided under the contract ar any other matter relating to the contract. The Member may present information ar proposals to the Board in the same manner in which any other contractor would communicate.
In addition, if Board members other than the Member feel it is Necessary to discuss the contract in private in executive session, thuse Board members may ask the Member to leave the executive session while discussion of the contract occurs and, if requested, the Member shall comply with the Board's request.
° Contract Bidding. [f a proposed contract tor goods or services is expected to exceed $50,000, then the Association must solicit bids based on these parameters.
* the Board's obhgation to solicit bids under this Policy is based on their reasonable expectation that the cost of services will exceed $50,000: * the Board may solicit bids, in their sole and absolute discretion, on contracts where the cost of services is expected to be less than $0,000:
ectation that the cost of services will exceed $50,000: * the Board may solicit bids, in their sole and absolute discretion, on contracts where the cost of services is expected to be less than $0,000: ¢ fot projects, such as clubhouse repainting, the $50.04) cost is based on the full cost of the project of the current phase of a muhti-phase project: z * — for ongoing contracted services, such as a grounds maintenance contract, the $50,000 Cost is based on the annual base cost of the contract excluding any optivnal services or incremental expenses: ¢ where bids are required under this Policy. the Association shall sulicit bids trom three (3) qualified contractors for the services desired: * — if bids are solicited from qualitied bidders and ane or more do not respond or decline to bid. the Board shal! not be abligated to solicit additional bids and the Board may consider the proposals received and award the contract: * the Association ts not required to do public bidding and may invite bidders based on any non-discrimmatory factors: * the Assuciation may, but is not obligated to, meet with bidders hefare proposals are submitted to review the contract requirements or to interview bidders afler proposals are subniitted to assist in the Board's decision making: and > multiple bids are not required for service contracts where there is a single provider such as utility contracts or for replacing equipment with a single source such as manutacturer’s pans or where obtaining such bids would be commercially unreasonable.
‘ Awarding Contracts. In awarding contracts, the following factors apply: ¢ the Board is not obligated tu award contracts ta the lowest bidder but must use due ~ diligence in considering all relevant factors regarding the cantractar and their proposal;
lowing factors apply: ¢ the Board is not obligated tu award contracts ta the lowest bidder but must use due ~ diligence in considering all relevant factors regarding the cantractar and their proposal; Crown Cofom improvement Association Page 2 nf 3 Paties for Association Contracts Doc-~463226 * all contracts and any amendments to contracts of $50,000 of more must be in writing and signed by the authorized representative(s) of the contractor and the autharized tupresentative(s) of the Association: * unless otherwise limited by the Association's governing documents, contracts may have a term of up to three (3) years including any automatic renewal provisions of same: and * In Negotiating contracts for ongoing services under this Policy. the Roard should address varly termination and, where possible, allow the Association to terminate the contract at any time, without cause and without penalty for carly termination. by providing a reasonable cure or notice period to cuntractar this Policy is ctlective upon recerdation in the Public Records of Angelina County and supersedes any Poltey for Association Contracts which may have previously been in effect. Fxcept as affected by ‘lesas Property Code Section 209,0052 and/or by this policy, all ather provisions contained in the Declaration, of any other dedicatory instruments of the Association. remain in full force and effect.
Approved and adopted by the Board on this rd dav of OC ber 225, Crown Colony Improvement Association Gums Geb, Revoidionte STATE OF TEXAS § § COUNTY OF ANGELINA § BEFORE ME, the undersigned notary public.on this day ol bigher 2025 personally appeared Joyce Johnson, President of Crown Colony Improvement Association, known ta me to
TEXAS § § COUNTY OF ANGELINA § BEFORE ME, the undersigned notary public.on this day ol bigher 2025 personally appeared Joyce Johnson, President of Crown Colony Improvement Association, known ta me to be the person whose name is subscribed to the foregoing instrument. and acknowledged to me that same was executed for the purpose and in the capacity there#fexpressed.
Afier recording, please return to: Hanszen Laporte 14201 Memorial Dr Houston. 1X 77079 Crown Colony improyeowat Association Page 3 of 3 Pot jar Asseciation Contracts