2023 - 2023000081366 07/19/2023 11:42 AM Page 23 of 36 SCHEDULE E CYPRUS VILLAS HOMEOWNER'S ASSOCIATION, INC.
E-MAIL REGISTRATION POLICY WHEREAS, the Board of Directors (the "Board") of Cyprus Villas Homeowner's Association, Inc. (the “Association”) wishes to amend the guidelines established regarding the E-Mail Registration Policy recorded on April 6, 2017; and WHEREAS, the Board wishes to amend these reasonable guidelines or amend existing guidelines regarding the Association's rights and intent to use e-mail and other electronic forms of communication for the purpose of noticing Members of the Association; and WHEREAS, the Board intends to file these guidelines as a stand-alone Dedicatory Instrument in the real property records of each county in which the subdivision is located, in compliance with Section 209.005 of the Texas Property Code; and WHEREAS, this policy may be amended at any time and from time to time by the Board of Directors by Resolution to comport with industry standards, to amend or revise provisions of the policy as may be deemed necessary and in the best interest of the Association, in the event of any conflict or ambiguity which may occur.
Notwithstanding, should any ambiguity or conflict occur regarding the intent of this Policy at any time, all Members are herein advised the interpretation shall always be in FAVOR OF THE ASSOCIATION AND THE BOARD. Any amendment or revision shall be made available to each homeowner and a copy placed on the Association's website if applicable; and NOW, THEREFORE, IT IS RESOLVED that the following guidelines for E-mail Registration Policy are adopted, established and/or amended by the Board as follows: 1.
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website if applicable; and NOW, THEREFORE, IT IS RESOLVED that the following guidelines for E-mail Registration Policy are adopted, established and/or amended by the Board as follows: 1.
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ml Terms used but not defined in this policy will have the meaning subscribed to such terms in that certain Declaration of Covenants, Conditions and Restrictions for Cyprus Villas, if applicable and shall be recorded in each county in which the Subdivision is located and in compliance with Section 209.005 of the Texas State Property Code and as may be supplemented and/or amended from time to time: Purpose. The purpose of this Email Registration Policy is to facilitate proper notice of Board, Annual, Special, and other meetings of the Board and/or Members pursuant to Section 209.0051(e) of the Texas Property Code and additionally, to facilitate the announcement of other Association business or community events as they may occur.
Email Registration. Should the owner wish to receive any and all email notifications, it is the owner's sole responsibility to register his/her email address with the Association and to continue to keep the registered email address updated and current with the Association. In order to register an email address, the owner must provide their name, address, phone number and email address through the method provided on the Association's website, if any, and/or to the official contact information provided by the Association for the community manager.
Failure to Register. An owner may not receive email notification or communication of annual or special meetings of members of the Association should the owner fail to register his/her email address with the Association and/or properly and timely maintain an accurate email address with the Association.
meetings of members of the Association should the owner fail to register his/her email address with the Association and/or properly and timely maintain an accurate email address with the Association.
Correspondence to the Association and/or Association manager from an email address or by any method other than the method described in Paragraph No. 2 above will not be considered sufficient to register such email address with the Association.
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2023 - 2023000081366 07/19/2023 11:42 AM Page 24 of 36 Amendment. The Association may, from time to time, by Resolution of the Board, and as a standalone policy modify, amend, or supplement this Policy or any other rules regarding email registration.
IT IS FURTHER RESOLVED, this amended policy is executed to be effective as of the date herein noted above and that this Policy supersedes in all respects any prior policy and resolution with respect to the EMail Registration Policy filed by the Association or its predecessor-in-interest, is effective upon its filing with the Office of the Collin County Clerk and shall remain in full force and effect until revoked, modified or amended.
IN WITNESS WHEREOF, the undersigned, being the Board President of the Association, certifies that the Board of Directors amended the foregoing E-mail Registration Policy, in accordance with Section 202.006 of the Texas Property Code on the 30th day of November 2022.
Cyprus Villas Homeowner's Association, Inc., a Texas nonprofit corporation Name: Title: Armin Afzalipour, Board President 2