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NOTICE Notice of Grassy Creek at Mt. Harris Owners Association Inc. Annual Meeting Tuesday December 29, 2020 - 10:00 am MST Meeting to be held via ZOOM Medora Fralick is inviting you to a scheduled Zoom meeting. Topic: Grassy Creek Time: Dec 29, 2020 10:00 AM Mountain Time (US and Canada) Join Zoom Meeting https://zoom.us/j/93902019160?pwd=M2JUTUdGREt6alRsbHIvN1FpbWN1QT09 Meeting ID: 939 0201 9160 Passcode: 982634 Find your local number: https://zoom.us/u/ab1ow5nILB Grassy Creek at Mt. Harris Owners Association 2020 ANNUAL MEETING AGENDA To: Grassy Creek at Mt. Harris Owners Association From: Medora Fralick Date: December 14, 2020 Subject: Grassy Creek at Mt. Harris Owners Association Meeting Schedule Tuesday December 29, 2020 at 10:00 a.m. MST ZOOM Medora Fralick is inviting you to a scheduled Zoom meeting. Topic: Grassy Creek Time: Dec 29, 2020 10:00 AM Mountain Time (US and Canada) Join Zoom Meeting https://zoom.us/j/93902019160?pwd=M2JUTUdGREt6alRsbHIvN1FpbWN1QT09 Meeting ID: 939 0201 9160 Passcode: 982634 1. Introduction and Establishment of a Quorum 2. Approve 2019 Annual Meeting Minutes 3. Review and Ratify 2021 Budget 4. Board Member Election 5. State of the Neighborhood *Water *Trails *Erosion Control 6. Other Owner Discussion Grassy Creek Annual Meeting Minutes December 27, 2019 In Attendance: Dan Huber, Toni Haskell On the Phone: Mark Otis-Humphreys, Walt Oleski Others: Melinda Sherman – Legal Counsel, Medora Fralick – Association Manager The meeting was called to order at 10:03 am by President Mark Otis-Humphreys. A quorum was established between those in person, on the phone or by proxy. The first item of business was the approval of the prior years meeting minutes. Dan Huber moved to
nt Mark Otis-Humphreys. A quorum was established between those in person, on the phone or by proxy. The first item of business was the approval of the prior years meeting minutes. Dan Huber moved to approve as presented and Mark O Humphreys seconded. Approved unanimously. The next item of business was ratification of the budget which was previously approved by the Board of Directors. Medora reviewed the budget. After hearing no questions, Dan Huber moved to approve the budget as presented, Walt Oleski seconded the motion. The budget was approved unanimously. The Board Member Election was discussed with the ByLaws being referenced by legal counsel Melinda Sherman. The Board terms should be staggered between 1 and 2 year terms. After discussion, Mark Otis Humphreys moved to elect himself, Dan Huber and Toni Haskell to 2 year terms with Bob Feldmann and Ken Clark serving 1 year terms. Approved unanimously. The State of the Neighborhood discussion centered around the possibility of revising the guidelines to ease up on the design guidelines. The philosophy behind this is to encourage building and help with sales. The owner surveys from the Fall show a strong tendency to change or at least consider changing the guidelines. The group wants to establish a committee to look at revising the guidelines. Dan is concerned with the changes negatively impacting the values of the property. Water is the limiting factor for the neighborhood. In addition to looking at guideline changes, there needs to be work done on water. Commercial Property Group will reach out to every lot owner regarding what has been done on their lots and the results. This survey will be completed by the end of the first quarter. From there, the Board can start looking at alternatives.
to every lot owner regarding what has been done on their lots and the results. This survey will be completed by the end of the first quarter. From there, the Board can start looking at alternatives. The meeting was adjourned at 11:18 by Mark Otis Humphreys. Respectfully Submitted, Medora Fralick Grassy Creek at Mt. Harris Owners Assoc., Inc. Income & Expense Budget 2018 2019 2020 2020 2021 Actual Actual Forecast Budget Budget Income Association Operating Fees 37,500.00 42,000.00 42,000.00 42,000.00 42,000.00 40 lots @ $1,050 / lot Association Reserve Fees 2,500.00 10,000.00 10,000.00 10,000.00 10,000.00 40 lots @ $250 / lot Total Association Fees 40,000.00 52,000.00 52,000.00 52,000.00 52,000.00 Grazing Lease Income 1,000.00 1,000.00 0.00 1,000.00 0.00 Design Review Fees 500.00 0.00 0.00 0.00 0.00 Total Income 41,500.00 53,000.00 52,000.00 53,000.00 52,000.00 Expense Assoc Administration/Mgmt 8,191.16 4,795.00 5,945.00 6,000.00 6,000.00 Dues/Filing Fees 28.00 35.00 38.00 50.00 50.00 HOA Insurance 2,152.00 2,248.00 2,270.00 2,350.00 3,000.00 Misc Admin: Supplies, Software, Postage 141.95 176.55 150.00 200.00 200.00 Accounting-Tax Prep 300.00 300.00 300.00 300.00 300.00 Legal 3,422.25 0.00 1,750.00 4,000.00 3,000.00 Total Admin Exp 14,235.36 7,554.55 10,453.00 12,900.00 12,550.00 Repairs and Maintenance Gate / Fence Repair 0.00 1,100.00 394.06 1,000.00 500.00 Gate Electricity 0.00 528.92 830.64 840.00 900.00 Grazing Lease Exp 1,000.00 1,000.00 0.00 1,000.00 0.00 Maint-General 0.00 0.00 0.00 500.00 0.00 Misc/Pond Sediment Remov 1,750.00 0.00 0.00 0.00 0.00 Road Maintenance 9,516.51 15,000.00 14,000.00 20,000.00 22,000.00 Snow Removal 875.00 1,500.00 1,312.50 4,000.00 3,000.00 Weed Spraying / Mowing 1,615.00 5,466.00 2,962.00 2,000.00 4,000.00 2019 purchased Brush Hog
ce 9,516.51 15,000.00 14,000.00 20,000.00 22,000.00 Snow Removal 875.00 1,500.00 1,312.50 4,000.00 3,000.00 Weed Spraying / Mowing 1,615.00 5,466.00 2,962.00 2,000.00 4,000.00 2019 purchased Brush Hog Total Repairs and Maintenance 14,756.51 24,594.92 19,499.20 29,340.00 30,400.00 Total Expense 28,991.87 32,149.47 29,952.20 42,240.00 42,950.00 Net Operating Income/(Loss) 12,508.13 20,850.53 22,047.80 10,760.00 9,050.00 Other Income Interest Income 177.94 60.74 45.77 60.00 60.00 Reserves Used for Cap Project 45,173.32 15,843.58 0.00 0.00 0.00 Other Expense Cap Project Cost-Gate System 45,173.32 15,843.58 0.00 0.00 0.00 Add'l Cap Res Contribution 0.00 0.00 0.00 0.00 0.00 Capital Reserve Contribution 2,500.00 10,000.00 10,000.00 10,000.00 10,000.00 Net Income 10,186.07 10,911.27 12,093.57 820.00 -890.00 Grassy Creek at Mt. Harris Owners Assoc., Inc. Balance Sheet Account Name Balance as of 11/30/2020 Balance as of 12/31/2019 ASSETS Cash Operating Cash 51,136.83 38,667.16 Savings - Reserve 21,869.49 11,835.72 Total Cash 73,006.32 50,502.88 TOTAL ASSETS 73,006.32 50,502.88 LIABILITIES & CAPITAL Liabilities Accounts Payable 70.84 2,037.25 Total Liabilities 70.84 2,037.25 Capital Capital Reserve 21,483.10 11,483.10 Net Income 14,469.85 10,911.27 Retained Earnings 36,982.53 26,071.26 Total Capital 72,935.48 48,465.63 TOTAL LIABILITIES & CAPITAL 73,006.32 50,502.88 GRASSY CREEK at MT. HARRIS OWNERS ASSOCIATION INC. PROXY The undersigned owner or owners of the Lot set forth below hereby appoints _______________________, to cast all votes the undersigned would be entitled to cast if personally present at the annual meeting of the Association to be held via Zoom on December 29th, 2020 and any adjournment of such meeting, with all power which the
signed would be entitled to cast if personally present at the annual meeting of the Association to be held via Zoom on December 29th, 2020 and any adjournment of such meeting, with all power which the undersigned would possess if personally present, upon all matters that may come before said meeting or any adjournment thereof. If no person is listed in such blank, Lot Owner relinquishes all rights to vote unless said Lot Owner attends meeting in person. Date:__________ Signature of Lot Owner: By:_______________________ Name:_____________________ Lot Number_____