a — _ eee ; ... Certification - Ltt megerms I, the undersigned, do hereby ‘certify that | am-the duly authorized President of Holly Street Village Homeowners Association, Inc., a.Texas_non-profit corporation (the “Association”) and, in such : Capacity, |.have access to the records of the Association. The records reflect that the following Policies of the Association , . ey ee ats ttn, - meee - fet Priorityo? Payments-Policy ° ewseryet ees ies @ cpus" wea ronectine rnc oD Oar Mae ti ig Notice Brotedirde Rt biarior eee oa eens a aC ca SR ee nal 2 RR Elections Policy and Procedures.
Flag Display Review. and Approval Policy Payment Plan Guideline Policy Rainwater Collection.System, Review and Approval Policy .
~ Record Production ahd Copying Policy ” Records Retention Policy Religious Item Display Review and Approval Policy - , RoofingMaterial Review and Approval Policy ‘ ~ Solar, Energy Device Review and Approval Policy .
egy attached hereto and incorporated cherein for all relevant purposes were duly adopted by the Board of ~Directors of.the’Association in the manner required by the'governing documents of the Association on the .25th day of July; 2012 to be effective as of the date set forthon cach Policy.
IN WITNESS WHEREOF, I have’hereunto subscribed myfiamg this IY day.6f August, 2012.
COUNTY OF TRAVIS. yo mo y Street Village Homeowners Association,” Inc:, a. Texas non-nrofit The Law Offices of Glenn K. Weichert, P.C. - ‘ . 3821 Juniper Trace, Suite 106 RECORDERS MEMORANDUM. | : : 5 : All or part of the text ou this page was not’; Austin, Texas 78738 clearly legible for satisfactory ‘ recordation.
“PRIORITY OF PAYMENTS POLICY FOR HOLLY STREET VILLAGE HOMEOWNERS ASSOCIATION, INC.
: All or part of the text ou this page was not’; Austin, Texas 78738 clearly legible for satisfactory ‘ recordation.
“PRIORITY OF PAYMENTS POLICY FOR HOLLY STREET VILLAGE HOMEOWNERS ASSOCIATION, INC.
Pursuant to the provisions of new Texas Property-Code Section 209.0063, the Board of Directors of the Association adopts this Policy to be effective the Ist day of January 2012. This Policy shall be recorded in the Official Public Records of Williamson County, Texas and shall continue in effect until superseded or revoked by subsequent written instrument filed of record. — The purpose of this Policy is to establish the Association’s procedures for applying payments received by the Association from an owner in full or partial satisfaction of the owner’s debt to the Association.
All such payments shall be applied to the owner’s debt with the following priority: Gi) . Any delinquent assessment; (iii) | Any attorney’s fees. or: third party collection costs incurred by the association in connection with assessments or any other charge. that could provide the basis for foreclosure of the association’s lien against the owner’s property; (iv) ' Any attorneys fees that are not incurred in connection with paragraph (iii) above; (v) Any fines assessed by the Association; and (vi) Any other amount owed to the association.
If at the time that a payment is received by the Association the owner is in default of a payment plan with the association, the association is not required to apply the payment in accordance with the priority set out above, except that, in applying the payment, a fine assessed by the association may not be given “priority over any other amount owed to the association. BOARD MEETING NOTICE PROCEDURE POLICY
xcept that, in applying the payment, a fine assessed by the association may not be given “priority over any other amount owed to the association. BOARD MEETING NOTICE PROCEDURE POLICY HOLLY STREET VILLAGE HOMEOWNERS ASSOCIATION, INC.
Pursuant to the provisions of new Texas Property Code Section 209.005 (e), the Board of Directors of the Association adopts this Policy to be effective the Ist day of September 2011. This Policy shall be recorded in the Official Public Records of Williamson County, Texas and shail continue in effect until superseded or revoked by subsequent written instrument filed of record.
The purpose of this Policy is to establish the Association’ s procedures for providing notice to Members of the meetings of the Association’s Board of Directors.
Notices of all meetings of the Association’ s Board of Directors, including a general agenda of items which may be addressed at the meeting, will] be: 1) Mailed to each property owner not later than the 10” day or earlier than the 60” day before "the date of the-meeting; OR ~ .2) Provided at least 72 hours before the start of the meeting by: .
(A) (1) Posting the notice in a conspicuous manner reasonably designed. to provide notice , to property owners in a place on the Association’s common property; or (ii) Posting the notice on an internet website maintained by the Association or other internet media; and . (B) Sending the notice by email to each owner who has registered an email address with the Association.
’ Members are advised that Texas Property Code Section 209.0051 (f) requires them to register their email ' address with the Association and to update it as may be required. Failure to do so may result in the Member not receiving an email notice of the Board meeting.
requires them to register their email ' address with the Association and to update it as may be required. Failure to do so may result in the Member not receiving an email notice of the Board meeting.
ELECTIONS POLICY AND PROCEDURES ‘+ FOR ° HOLLY STREET VILLAGE HOMEOWNERS ASSOCIATION, INC.
"Pursuant to the provisions of amendmients to the Texas Property Code, the Board of Directors of the - Association adopts this Policy to be effective the Ist day of September 2011. This Policy shall be -recorded in the Official Public Records of Williamson County, Texas and shall continue in effect until superseded or revoked by-subsequent written instrument filed of record.
The Legislature has amended the requirements for the holding of elections by Property Owners Associations and the ‘procedures for voting on issues presented:to the members of such Associations.
‘The purpose of this policy is to clarify the requirements for such election and voting. In the event of ‘conflict between this Policy and applicable law, it is the intent of the Association that applicable law shall ’ control.
Qualifications of Board Members” Any member of the Association may run for a place on the Board of Directors or serve as Director except a person who has been convicted of a felony or crime involving moral turpitude who shall be permanently ineligible.to serve as a Director. Evidence of such a conviction must be established by written, documented evidence from records maintained bya governmental law enforcement authority.
The. fact ‘that a person is delinquent in the payment of monies owed to the .Association or is currently in violation of a restrictive covenant applicable to members of the Association shall not be a bar to running for or service on the Board of Directors of the Association.
.Association or is currently in violation of a restrictive covenant applicable to members of the Association shall not be a bar to running for or service on the Board of Directors of the Association.
Voting Procedures: The fact that any Member of the Aésociation is delinquent in the payment of monies owed to the Association or is currently i in violation of a restrictive covenant applicable to members of the Association shall not disqualify the Member from voting on any matter submitted to the Members of the Association Voting rights of a Member of the Association may be exercised in the following ways: * (1) ‘In person or by proxy at a meeting of the POA; _(2) By absentee ballot in the manner provided by applicable law. The Association shall provide an absentee ballot which contains each proposed action and provides for a vote for or against each proposed action. The casting of an absentee ballot may be limited because if there are amendments to a proposed ballot item-the absentee ballot will not be counted on the final “vote on the measure; (3) By “electronic ballot”. The casting of an electronic ballot may be limited because if there are amendments to a proposed ballot item the eléctronic ballot will not-be counted on the final _ vote on ‘the measure. An electronic ballot means a ballot given by email, facsimile or posting on an internet website established for that purpose when the identity of the owner casting the “ballot can be confirmed and the owner’can receive a receipt ‘of the electronic transmission and receipt of the owners ballot. The Association shall send ¢ a notice of the.posting of an eléctronic ballot to each Owner containing instructions ¢ on the procedure for obtaining access to the ballot.
receipt of the owners ballot. The Association shall send ¢ a notice of the.posting of an eléctronic ballot to each Owner containing instructions ¢ on the procedure for obtaining access to the ballot.
Ballots must be written and sigried by the Member voting. Electronic ballots shall be deemed written and signed.
Written and signed ballots are not required for uncontested races.
Declaration Amendments Amendments to the Declaration. shall be approved by the lower of (1) a vote of 67 percent of the total votes allocated. to property owners in the Association or (2) by vote of the ‘percentage approval required by the Declaration. oe eee FLAG DISPLAY REVIEW AND APPROVAL POLICY’ FOR HOLLY STREET VILLAGE HOMEOWNERS ASSOCIATION, INC.
© Pursuant to the provisions of new Texas’ Property Code Section 209.011, the Board of Directors of the ‘ Association adopts this Policy to be effective the 20th day of June 2011. This Policy shall be recorded in the Official Public Records of Williamson County, Texas and shall continue in effect until superseded or revoked by subsequent written instrument filed of record. : The purpose of this policy is to provide for the timely and’ efficient review by the Association of applications for installation of certain “Flags” as defined herein, within Holly Street Village subdivision and.to establish guidelines for review and approval of applications. to ensure compliance with -the provisions of state law.
For the purpose of this Policy, “Flag” or “Flags” shall mean the following: (1) The flag of the United States of America; (2) The flag of the State of Texas; , (3) An official or replica flag of any branch of the United States armed forces; (4) Any. other. flag specifically referenced and allowed in restrictive covenants applicable to the
e State of Texas; , (3) An official or replica flag of any branch of the United States armed forces; (4) Any. other. flag specifically referenced and allowed in restrictive covenants applicable to the subdivision. _ Any flag approved as provided by applicable law and this policy shall be displayed in accordance with the following requirements: (1) The flag of the-United States shall be displayed in accordance with 4 U.S.C. Sections 5-10; (2) The flag of the State of Texas shall be displayed in accordance with Chapter 3100, Texas Government Code; (3) Any other flag allowed by restrictive covenants applicable to the subdivision shall be appropriately displayed in a manner similar to the United States and/or Texas flag; (4) A flag pole attached to a dwelling (which may not exceed six feet (6) in length) or any freestanding flagpole shall be constructed of durable, long-lasting materials, with a finish appropriate to the materials and harmonious with the dwelling. The Association may establish reasonable rules which provide that a specified finish or finishes of a specified type or color shall be deemed to be allowed in all circumstances, ; (5) The display of any allowed flag and the location and construction of the associated flagpole must comply with any.applicable zoning ordinances, easements and setbacks of record; (6) All displayed flags and the flagpole on which they are flown must be maintained in good condition and repair; ; ; (7) There may be no more than one flagpole per property upon which one or more allowed flags may be:displayed; (8)- The individual flags may not exceed 3 by 5 feet in size, (9) The single allowed flagpole shall not exceed twenty feet in height (if a freestanding flagpole) ‘or six feet in length if the flagpole is attached to a dwelling;
ay not exceed 3 by 5 feet in size, (9) The single allowed flagpole shall not exceed twenty feet in height (if a freestanding flagpole) ‘or six feet in length if the flagpole is attached to a dwelling; Applications for approval of the installation and display of all flags subject to this Policy shall be submitted to the Association’s Architectural Control Committee (the “Committee”) in n the same manner as _- application s for approval of othér Improvements within the subdivision.
An application which meets all of the requirements: set our herein shall be deemed approved by the Committee-thirty (30) days from the date the Owner’s application is received by the Association, unless the Committee notifies the Owner in. writing within the thirty-day period that additional information is.
required or that one or more, standards have, in the opinion of the Committee, not: been. properly established i in the application.
The Committee may deny.an application for, or impose reasonable restrictions on, the installation and display of flags that do, not meet one or more of the required standards. The Association’s Architectural Control Committee (the “Committee”) may impose reasonable additional restrictions on the placement or display of a flag in oder to minimize any adverse impact on adjacent property owners, to abate noise caused by an external halyard and to regulate the size, location and intensity of any lights used to illuminate a displayed flag.
All Committee findings’ shall be in writing, PAYMENT PLAN GUIDELINE POLICY FOR - HOLLY STREET VILLAGE HOMEOWNERS ASSOCIATION, INC.
Pursuant to the provisions of new Texas Property Code Section 209.0062, the Board of Directors of the
in writing, PAYMENT PLAN GUIDELINE POLICY FOR - HOLLY STREET VILLAGE HOMEOWNERS ASSOCIATION, INC.
Pursuant to the provisions of new Texas Property Code Section 209.0062, the Board of Directors of the Association adopts this Policy to be effective the 1st day of January 2012. This Policy shall be recorded in the Official Public Records of Williamson County, Texas and shall continue in effect until superseded or revoked by subsequent written instrument filed of record.
In order to properly provide for the timely and efficient collection of Assessments levied by the Association, the Board’ shall ‘levy regular and/or special: assessments in the manner required by the Association’s governing documents, including: its Articles of Incorporation/Certificate of Formation and Bylaws; and the-restrictive covenants applicable to Holly Street Village subdivision, all of which are duly _ recorded in the Official Public Records of Williamson County, Texas.
The Board shall establish a due date for the payment of all assessments levied by the Association.
The Association shall send written notice of the amount of the Assessment and the due date for payment of the Assessment to all-persons responsible for payment of the same before the due date.
’ Payment Plans * The notice of assessment shall include information-on the availability of Payment Plans as an alternative method of payment for the. Assessments.
The Payment Plans shall include the following elements: 4 _ The minimum term of a payment plan is three months.
The maximum term of a payment plan shall be 18 months from the date of the owner’s request for a payment plan. . ; | . All payment plans must be in, writing, signed by one or more owners of the property subject to the |
a payment plan shall be 18 months from the date of the owner’s request for a payment plan. . ; | . All payment plans must be in, writing, signed by one or more owners of the property subject to the | assessments, be approved and signed by an officer or agent of the Association and shall provide that the owner pay all future assessments when due in addition-to meeting the terms of the payment plan.
No monetary penalties shall accrue on balances while a payment plan is in good standing, but reasonable costs for administering the plan and interest on the account shall continue to accrue.
Any qualified owner who owes a delinquent balance of $300.00 or less shall be allowed to pay that balance: in three equal consecutive monthly installments without the need for Board approval. The first payment shall be due within thirty (30) days of the owner’s request for a payment plan.
’ Any qualified owner who owes a delinquent balance of $300.00 or more shall be allowed to pay that balance in five equal consecutive monthly installments without the need for Board approval. The first payment shal] be due within thirty (30) days of the owner’s request for a payment plan.
Any qualified owner who wishes payment plan terms other than those set out above shall submit a request for such a.plan with information supporting the need for alternate plan and the Board may deny: or approve such a plan in the board’s discretion.
The Association is not required to enter into a payment plan with an owner who failed to honor the terms of a previous payment plan within two years of the owner's original payment plan default.
The Board may, in its sole discretion, ‘enter into a payment plan with an owner who has previously defaulted. ‘ : RAINWATER COLLECTION SYSTEM REVIEW AND APPROVAL POLICY
original payment plan default.
The Board may, in its sole discretion, ‘enter into a payment plan with an owner who has previously defaulted. ‘ : RAINWATER COLLECTION SYSTEM REVIEW AND APPROVAL POLICY HOLLY STREET VILLAGE HOMEOWNERS ASSOCIATION, ENC.
Pursuant to the provisions of amended Texas Property Code Section 202. 007, the Board of Directors of ' the Association adopts this Policy to -be effective the Ist day of September 2011.. This Policy shall be ‘s recorded in the Official Public Records of Williamson County, Texas and shall continue in effect until superseded or revoked by subsequent written instrument filed of record.
The purpose of this policy is to provide for the tisnely and efficient review by the Association of applications for iristallation of a “Rainwater Collection System” (“System”) within Holly Street Village subdivision and to establish guidelines for review and approval of applications to ensure compliance with the provisions of state law.
For the purpose of this Policy, "Rainwater Collection System" shall mean a system or series of mechanisms designed primarily to collect rainwater for subsequent use by the Owner on the Owner’s property.
Applications for installation of any Rainwater Collection System shall.be submitted to the Association’s - Architectural Control Committee (the “Committee”) i in the same manner as applications for approval of any other Improvement.
The System shall be reviewed, by the Committee within thirty (30) days from the date of the Committee’s receipt of the Owner’s application unless the ACC notifies the Owner in writing within the thirty day period that additional information is required or that one or more standards have, in the opinion of the Committee, not been established.
ss the ACC notifies the Owner in writing within the thirty day period that additional information is required or that one or more standards have, in the opinion of the Committee, not been established.
The Committee may deny an application for, or impose reasonable restrictions on, the installation of a System that does not meet one or more’ of the required standards established by the / Association. All committee findings shall be in writing.
An Owner shall be entitled, to submit an ‘Application ‘to the Association seeking approval for the - installation of 4 rain barrel or rainwater harvesting system.
Any such system shall: (1) .be of a color consistent, in the reasonable opinion of the ACC, with the color scheme of the property owner’s home; (2) not display any language or other content that is not typically displayed o1 on such barrel or system as it is manufactured; (3) shall not be located on property owned by the Association or on property owned in common by the members of the Association or located between the front of the property owners’ home and an adjoining or adjacent street; (4) to the greatest extent reasonably sossible, be located and/or shielded so as to minimize the visual impact of the installation on adjacent properties, lots and common areas; (5) shall be constructed of a non-reflective material; and(6) shall not exceed eight feet in height.
The Committee may deny an » application for, or impose reasonable restrictions on, the installation of a system which does not meet one or more of the foregoing standards.
RECORD PRODUCTION AND COPYING POLICY “FOR HOLLY STREET VILLAGE HOMEOWNERS ASSOCIATION, INC.
Pursuant to the provisions of Texas Property Code Section 209.005, the Board of Directors of the
standards.
RECORD PRODUCTION AND COPYING POLICY “FOR HOLLY STREET VILLAGE HOMEOWNERS ASSOCIATION, INC.
Pursuant to the provisions of Texas Property Code Section 209.005, the Board of Directors of the Association duly adopts this Record Production and Copying Policy to be effective the 1st day of January 2012. This Policy shall be recorded in the Official Public Records of Williamson County, Texas and shall continue in‘effect until superseded or revoked by subsequent written instrument filed of record.
Requests for Production of or Access to Books and Records Books and Records of the Association shall:be made available to the extent and in the manner provided by Texas.Property Code Section 209.005. Certain Books and Records of the Association shall be confidential and are not subject to disclosure or production as provided by Texas Property Code Section, ‘209.005 (k): .
‘The Association shall make the books and records of the Association reasonably available for inspection (1) by’an owner or (2) a person designated by the owner as the owner’s agent, attorney or certified public accountant. , The books and records of the Association do not include an attorney’s files related to the property owner’s association except in the limited manner provided by Texas Property Code Section 2009.005 (d).
An owner or owner’s agent must submit a written, request for access or information by certified mail to the Association at the mailing address of the Association or authorized representative found in the most current management certificate filed in the Official Public Records of the County. The written request must identify with sufficient detail the association books and records requested and the requestor must
t management certificate filed in the Official Public Records of the County. The written request must identify with sufficient detail the association books and records requested and the requestor must elect to either (1) inspect the books and records before obtaining copies or (2) have the association forward copies of the requested books and records. ; The. Association shall allow access to or provide copies of its books and records required by law to the éxtent that the requested books and records are in the possession, custody or control of the Association.
If access to the records is requested, the Association shall reply to the requestor within ten business days from the date that the written request is received by the Association. In its reply the Association shal! give the requestor dates during normal business hours when the records may be reviewed.
If copies of identified books and records are requested, the Association shall produce the requested books and records within ten business days of the Association’s receipt-of the written request unless, on or before the tenth business day,-the Association informs the requestor that the Association is unable to provide the requested books and records before the deadline and informs the requestor of a date when the books and records will’be sent or made available for inspection. The date shall not be more than fifteen business days after the date that the notice to the requestor is sent.
All inspections shall take place at a mutually agreed upon time during normal business hours.
x The Association may produce records i in hard copy, electronic or other format reasonably available to the Association. .
Costs for Produetion of Records (a) Copy charge.
ring normal business hours.
x The Association may produce records i in hard copy, electronic or other format reasonably available to the Association. .
Costs for Produetion of Records (a) Copy charge.
(1) Standard paper copy. The charge for standard paper copies reproduced by means of an office machine copier or a computer printer is $.10 per page or part of a page. Each side that has recorded information is considered a page.
(2) Nonstandard copy. The charges in this subsection are to cover the materials onto which information is copied and do not reflect any additional charges, including labor, that may be ' associated with a particular request..The charges for nonstandard copies are: (A) Diskette--$1.00; .
(B) Magnetic tape--actual cost (C) Data cartridge--actual cost; (D) Tape cartridge--actual cost; (E) Rewritable CD (CD-R W)--$1.00; -(F) Non-rewritable CD (CD-R)--$1.00; (G) Digital video disc (DVD)--$3.00; (H) JAZ drive--actual cost; (1) Other electronic media--actual cost; (J) VHS video cassette--$2.50; (K) Audio cassette--$1.00; (L) Oversize paper copy (e.g.: 11 inches by 17 inches, greenbar, bluebar, not including maps and photographs using specialty paper--See also §70.9 of this title)--$.50; _(M) Specialty paper (e.g.: Mylar, blueprint, blueline, ‘map, photographic--actual cost.
- (b) Labor charge for locating, compiling, manipulating data, and reproducing information.
(1) The charge for labor costs incurred in processing a request for public information is $15 an hour. The labor charge includes the actual time to locate, compile, manipulate data, and . Teproduce the requested information.
(2) A labor charge shall not be billed in connection with complying with requests that are for
includes the actual time to locate, compile, manipulate data, and . Teproduce the requested information.
(2) A labor charge shall not be billed in connection with complying with requests that are for 50 or fewer pages of paper records, unless the documents to be copied are located in: or (B)‘A remote storage facility.
(3) A labor charge shall not be recovered for any time spent by an attorney, legal assistant, or any other person who reviews the requested information: (4) When confidential information is mixed with public information in the same page, a labor charge may be recovered for time spent’ to redact, blackout, or otherwise. obscure confidential information in order to rélease the non-confidential information. A labor charge shal] not be made for redacting confidential information for requests of 50 or fewer pages, unless the documents to be copied are located in: (A) Two or more separate buildings that are not physically connected with each other; or (B) A remote storage facility.
(5) For purposes of paragraph (2)(A) of this subsection, two buildings” connected by a covered or open sidewalk, an elevated or underground passageway, or a similar facility, are not considered to be separate buildings.
() Overhead charge.
(1) Whenever any labor charge is ‘applicable to a request, the Association may include i in the charges direct and indirect costs, in addition to the specific labor charge. This overhead charge would cover such costs as depreciation of capital assets, rent, maintenance and repair, utilities, and administrative overhead. If the Association chooses to recover such costs, a charge shall be
arge would cover such costs as depreciation of capital assets, rent, maintenance and repair, utilities, and administrative overhead. If the Association chooses to recover such costs, a charge shall be made. in accordance with the methodology described in paragraph (3) of this subsection.
Although an exact calculation of costs will vary, the use of a standard’ charge will avoid complication in calculating such costs and will provide uniformity for charges made statewide.
’ (2) An overhead charge shall not be made for requests for copies of 50 or fewer pages of standard paper records unless the request also qualifies for a labor charge.
(3) The overhead charge shall be comiputed*at 20% of the charge made to cover any labor costs associated .with a particular request. Example: if one hour of labor is used for a particular request; the formula would be as follows: Labor charge for locating, compiling, and reproducing, (d) Remote document retrieval charge. - ‘ ‘ _ (i) To the extent that the retrieval of documents results 1 ina charge to comply with a request, it'is permissible to recover costs of such services for requests that qualify for labor charges under current law.
-(é) Miscellaneous supplies. The actual cost of miscellaneous supplies, such as labels, boxes, and . other supplies used to produce the requested information, may be added to the total charge for public information.
(f) Postal and ‘shipping charges. The Association may add any related postal or shipping expenses which are necessary to transmit the reproduced information to the requesting party.
(g) Miscellaneous charges: The Association that accepts payment by credit card for copies of public information and that is charged a “transaction fee" by the credit card company may
requesting party.
(g) Miscellaneous charges: The Association that accepts payment by credit card for copies of public information and that is charged a “transaction fee" by the credit card company may -recover that fee. — , (h) The Association shall have the right to require advance payment of the-estimated costs of ‘compilation, production and reproduction of the requested information. If the estimated costs are ‘greater or lesser than the actual costs the Association shall submit a final invoice to the requestor ‘ within °30° business days of ‘the:date that the information is delivered. If the estimated costs exceed the actual-costs the Association shall refund the excess funds to the requestor not later than 30 business days after the final invoice is sent to the owner. If the actual costs exceed the ‘estimated costs, the requestor shall pay the amount due to the Association before the 30” "business day from the date that the invoice is sent to the requestor/owner. If not timely paid, the . charges may be added to the owner’s account as an assessment. .
my RECORDS RETENTION POLICY FOR HOLLY STREET VILLAGE HOMEOWNERS ASSOCIATION, INC.
Pursuant to the provisions of Texas’Property Code Section 209.005(m), the Board of Directors of the Association duly adopts this Record Retention Policy to be effective the Ist day of January 2012. This Policy shall be recorded‘in the Official Public Records of Williamson County, Texas and shall continue in effect until superseded or revoked by subsequent written instrument filed of record. .
y . (1) Certificates of Formation/Articles of Incorporation, bylaws; ‘restrictive covenants and all amendments to any of the same shall be retained permanently; (2) Financial. books and records of the Association shall be retained for five years;
Incorporation, bylaws; ‘restrictive covenants and all amendments to any of the same shall be retained permanently; (2) Financial. books and records of the Association shall be retained for five years; (3) Account records of current owners shall be retained for five years; (4). Contracts to. which the Association is a party shall be retained for four "-years after the "expiration of the contract term; (5) Minutes of meetings of owners and the Board of Directors of the Association shall be retained for seven years;.
(6) Tax: returns and audit records shall be retained for s seven years; RELIGIOUS ITEM DISPLAY REVIEW AND APPROVAL POLICY FOR ;: + HOLLY STREET VILLAGE HOMEOWNERS ASSOCIATION, INC.
_ Pursuant to the provisions of new Texas Property-Code’ Section 202.018, the Board ‘of Directors of the Association adopts this Policy to be effective the 20th day of June 2011. This Policy shall be.recorded in * the Official Public Records of Williamson County, Texas and shall continue in effect until superseded or revoked by subsequent written instrument filed of record.
The purpose of this policy ‘is to provide for the timely and efficient review by the Association of o applications for installation and display of one or more ,“Religious Items” (“Item”) on the entry to the - owner’s or resident’s dwelling within Holly Street Village subdivision and to establish guidelines for _ review and approval of applications to ensure compliance with the provisions of state law. .
-For the purpose-of this Policy, "Religious Item" shall. mean an item, on the entry to the owner’s or resident’s dwelling, the display of which is niotivated by the owner's.or resident’s sincere religious belief. —
se-of this Policy, "Religious Item" shall. mean an item, on the entry to the owner’s or resident’s dwelling, the display of which is niotivated by the owner's.or resident’s sincere religious belief. — _ Applications for installation of any Religious Item-shall be submitted to the Association’s Architectural - Control Committee (the “Committee”) in the same manner as applications for approval of any other _ Improvement.
In considering applications for the installation and display of such items, the members of the | Association’s Architectural Control Committee (the “Committee”) shall reasonably accept that all such applications are motivated by. the s sincere religious belief of the applicant: The Committée may deny an application for approval which: (1) Threatens the public health or safety; or (2) Violates a law; or (3) Contains language, graphics, or any display that is patently offensive to a passerby of _, Teasonable sensitivities; or (4) Is in a location other than the entry door or door ‘frame or extends past the outer edge of the door frame of the owner’s or resident’ s dwelling; or (5) Individually of in combination with other religious items. displayed or to be displayed on the entry, door or door frame has a total size of greater than 25 square inches An application for display of a Religious Item shall be deemed approved by the Committee thirty (30) days from: the date of the Committee’s receipt of the Owner’s application unless the Committee notifies the Owner in writing within the thirty day period that additional information is required or that one or " more standards have, in the opinion of the Committee, not been established.
The Committee may deny an application for, or, impose “reasonable - restrictions on, the installation of
ed or that one or " more standards have, in the opinion of the Committee, not been established.
The Committee may deny an application for, or, impose “reasonable - restrictions on, the installation of -Religious Items that do not meet’ one or more of the required standards. All committee findings shall be in writing.
ROOFING MATERIALS REVIEW AND APPROVAL POLICY FOR HOLLY STREET VILLAGE HOMEOWNERS ASSOCIATION, INC.
Pursuant to the provisions of new Texas Property Code Section 202.011, the Board of Directors of the Association adopts this Policy to be effective the 20th day of June 2011. This Policy shall be recorded in the Official Public Records of Williamson County, Texas and shal! continue in effect until superseded or revoked by subsequent written instrument filed of record.
The purpose of this policy is to provide for the timely and efficient review by the Association of applications for.installation ,of certain Roofing Materials, as defined herein, within Holly Street Village subdivision and to establish guidelines for review and approval of applications to ensure compliance with the provisions of state law.
For the purpose of this Policy, "roofing materials" shall mean shingles proposed to be installed on the roof of the Owner’s home or authorized outbuilding located on the Owner’s property within the subdivision, when the shingles meet the following standards: _ (1) They are designed primarily to: (A) be wind and hail resistant;, (B) provide heating and ‘cooling efficiencies greater than those provided by customary composite shingles; or (C) provide solar generation capabilities; and (2) when installed: (A) resemble the shingles used or otherwise authorized for use on property within the subdivision;
y customary composite shingles; or (C) provide solar generation capabilities; and (2) when installed: (A) resemble the shingles used or otherwise authorized for use on property within the subdivision; (B) are more durable than and are of equal or superior quality to the shingles provided in Paragraph (A); and (C) match the aesthetics of the property surrounding the owner’s property.
Applications for installation of such Roofing Materials shall, be submitted to the Association’s Architectural Control! Committee (the “Committee”) in the same manner as applications for approval of any other Improvement. The Committee may require that the Owner/applicant provide supporting documentation from the manufacturer of the shingle which establishes that the proposed installation meets the above described standards.
An application which meets all of the following conditions shal] be deemed approved by.the Committee thirty (30) days from the date of the Committee’s receipt of the Owner’s application unless the ACC notifies the Owner in writing within the thirty day period that additional information is required or that one or more standards have, in the opinion of the Committee, not been established.
The Committee may deny an application for, or impose reasonable restrictions on, the installation of roofing materials that do not meet one or more of the required standards. All committee findings shall be in writing.
ROOFING MATERIALS REVIEW AND APPROVAL POLICY FOR .
HOLLY STREET VILLAGE HOMEOWNERS ASSOCIATION, INC.
Pursuant to the provisions ‘of new Texas Property Code Section 202.011, the Board of Directors of the Association adopts this-Policy to be effective the 20th day of June:2011. This Policy shall be recorded in
to the provisions ‘of new Texas Property Code Section 202.011, the Board of Directors of the Association adopts this-Policy to be effective the 20th day of June:2011. This Policy shall be recorded in the Official Public Records of Williamson County, Texas and shall continue in effect until superseded or revoked by subsequent written instrument filed of record.
The purpose of this policy is to provide’ for the timely and effi cient review by the Association of applications for.installation of certain Roofing Materials, as defined herein, within Holly Street Village subdivision and to establish guidelines for review and approval of applications to ensure compliance with the provisions ¢ of state law.
For the purpose sof this Policy, "roofing materials" shall mean shingles proposed to be installed on the roof of the Owner’s home or. authorized outbuilding located on the Owner’ 8 property within the subdivision, when the shingles meet the following standards: a) They are designed primarily to: (A) be wind and-hail resistant; (B) provide heating and ‘cooling effi ciencies. s. gréater than those provided by customary composite shingles; or (C) provide solar ‘generation capabilities; and (2) -when installed: (A) resemble the shingles used or otherwise authorized for use on property within the subdivision; (B) are’more durable than and.are of equal or superior quality to the shingles provided in Paragraph (A); and (C) match the aesthetics of the property surrounding the owner’s property.
. Applications for installation of such Roofing Materials shall be submitted to ‘the Association’s Architectural" Control Committee (the “Committee”) in the same manner as applications for approval of °
Applications for installation of such Roofing Materials shall be submitted to ‘the Association’s Architectural" Control Committee (the “Committee”) in the same manner as applications for approval of ° any other Improvement. The Committee may requite that the Owner/applicant provide supporting documentation from the manufacturer of the shingle which establishes that the proposed installation meets the above described standards. os An application which meets all of the following conditions shall be deemed approved by. the Committee thirty (30) days from the date of the Committee’s receipt of the Owner’s application unless the ACC notifies the Owner in writing within the thirty day period that additional information i is required or that ‘one or more standards have, in the opinion of the Committee, not been established. , The Committee may deny an application for, or impose reasonable, restrictions on, the installation of roofing materials that do not meet one or more of the required standards. All committee findings shall be in writing.
SOLAR ENERGY DEVICE REVIEW AND APPROVAL POLICY -FOR HOLLY STREET VILLAGE HOMEOWNERS ASSOCIATION, INC.
; . Pursuant to the provisions of new Texas Property Code Section 202.010, the Board of Directors of the - Association adopts this Policy to be effective the 20th day of June 2011. This Policy shall'be récorded in the Official Public Records of Williamson County, Texas and shall continue in effect until superseded or * . revoked by subsequent written instrument filed of record.
“The purpose of this policy is to provide for the timely and efficient review _by the Association of applications for installation of a “Solar Energy Device” (“SED”) within Holly Street Village subdivision
purpose of this policy is to provide for the timely and efficient review _by the Association of applications for installation of a “Solar Energy Device” (“SED”) within Holly Street Village subdivision provisions of state law.
For the: purpose of this Policy, "Solar Energy Device" shall mean a system or series of mechanisms designed primarily to provide heating or cooling or to-produce electrical or mechanical power by collecting and transferring solar-generated energy. The term includes a mechanical or chemical device that has the ability to store solar-generated energy for use in heating or cooling or in the production of ‘power.
‘Applications for -installation of any Solar Energy Device shall be submitted to the Association’s Architectural Control Committee (the “Committee”) in the same manner as applications for approval of _ any other Improvement, An application which meets all of the requirements set out below shall be deemed approved by the Committee thirty (30) days from the date the Owner’s application is recéived by the Association, unless the Committee notifies the Owner in writing within the thirty-day period that additional information is required or that one or more standards have, in the opinion of the Committee, -not been properly established j in the application.
If installed on the roof of the Owner’s home, the SED, as installed is (1) located on the roof of the Owner’s home, (2) the SED doés not extend higher than or beyond the _ roofline; (3) the SED conforms to the slope of the roof, (4) the SED has a top edge that is ’ parallel to the roofline, and (5) the SED has a frame, support bracket or visible wiring or
r beyond the _ roofline; (3) the SED conforms to the slope of the roof, (4) the SED has a top edge that is ’ parallel to the roofline, and (5) the SED has a frame, support bracket or visible wiring or piping that is in a-silver, bronze or black tone commonly available in the marketplace If installed in a fenced yard or patio owned and maintained by the Owner, the SED as installed: may not exceed the height of a fence which meets applicabie height requirements in the governing documents of the Association or restrictive covenants applicable to the subdivision.
The Committee may deny an application | for, or impose reasonable restrictions on, the installation of an SED that: (1) As adjudicated by a Court, threatens the public health or safety or violates a law; - (2) Is located’ on property owned or maintained. 1 by.the Association: (3) As located:o on: property owned in common by the members of the Association; (4) Is located i in.an area on the Owner’s property other than the roof of the home: or ina fenced ” s*yard or patio owned,and maintained by the Owner," _ (5) Does not: meet ‘all requirements for installation of the SED on a roof or in a fenced. yatd or - patio owned and maintained by the Owner as set-out above; oo (6); Was installed without prior approval of the ACC; %), The ACC fi nds that placement of the SED as ‘proposed will substantially interfere with the — use and enjoyment of land by causing unreasonable, discomfort. or annoyance to persons of ‘ordinary sensibilities, The: finding may “not. be made if the written approval ‘of the proposed ; placement: of. the « device’ by all property owners ‘of adjoining property ‘is. provided by the : ‘Owner/applicant: , ; Coe ;