TL il KINGWOOD FOREST HOMEOWNERS ASSOCIATION, INC.
RECORDS RETENTION POLICY WHEREAS, the Kingwood Forest Homeowners Association, Inc. (the “Association”), which is governed by its Board of Directors (the “Board”), is the governing entity of the Kingwood Forest subdivision and authorized to enact this Policy; and WHEREAS, these Regulations apply to the operation and utilization of property within the Kingwood Forest subdivision, additions in Victoria County, Texas, according to the maps or plats thereof, recorded in the Map Records of Victoria County, Texas, as follows: Kingwood Forest Subdivision, a subdivision in Victoria County, Texas according to the established map and plat of said addition of record in Volume 6, at page 298 of the Plat Records of Victoria County, Texas, along with any amendments, supplements and annexations thereto; WHEREAS, the Board of Directors of the Association desires to enact a Records Retention Policy in compliance with the Texas Property Code; NOW THEREFORE, in accordance with the foregoing: This Records Retention Policy was approved by the board of Directors for the Kingwood Forest Homeowners Association, Inc. on the _[0 ‘Hh day of ~ , 2014, The Association shall maintain its records as follows: RECORD RETENTION PERIOD Certificate of Formation/Articles of Incorporation, Bylaws, Declarations and all amendments to those Documenis.
Association Tax Returns and Tax Audits Financial Books and Records Account Records of Current Members Contracts with a term of more than one year AFTER CONTRACT EXPIRES Minutes of Member Meetings and Board Meetings PERMANENT SEVEN (7) YEARS SEVEN (7) YEARS FIVE (5) YEARS FOUR (4) YEARS AT LEAST 7 YEARS Records not listed above are not subject to retention. Upon expiration of
of Member Meetings and Board Meetings PERMANENT SEVEN (7) YEARS SEVEN (7) YEARS FIVE (5) YEARS FOUR (4) YEARS AT LEAST 7 YEARS Records not listed above are not subject to retention. Upon expiration of the retention date, the applicable record will be considered not maintained as a part of the Association books and records.
KINGWOOD FOREST HOMEOWNERS ASSOCIATION, INC.
CERTIFICATION “|, the undersigned, being the President of Kingwood Forest Homeowners Association, Inc. hereby certify that the foregoing Resolution was adopted by at least a majority of the Associgtion Board of Directors.”
f fi Date: J-jo-)4+ STATE OF TEXAS § § COUNTY OF VICTORIA § BEFO Aha Oo this ]O day of July , 2014, personally appeared . ugh Hanes , President of the Kingwood Forest Homeowners Association, Inc. and executed this Agreement with the authority and for the purposes contained herein, and as the act and deed of the Association.
) f Texas een Se Bees tm we be iy On ee Oe te we ee LISA KRISTYNIK Notary Public State of Texas My Comm. Expires 08/23/14 OEE EAE CORED After recording return to: Kingwood Forest Homeowners Association, Inc.
P.O. Box 690269 Houston, TX. 77269 FILED AND RECORDED OFFICIAL PUBLIC RECORDS Cena he his Robert S. Cortez, County Clerk Victoria County Texas July 25, 2014 8:53:57 Af DHYAK FEE: $20.00 201408169 AFT