Estates at Turtle Run Homeowners Association Inc c/o Benchmark Property Mgmt 7932 Wiles Road Coral Springs, FL 33067 (954) 344-5353 - Fax (954) 344-5399 October 11, 2024 ETNOTICE OF BUDGET MEETING Dear Home Owner: Please be advised that a Board of Directors meeting will be held on Monday, October 21, 2024 at 7:00 p.m., at Benchmark Property Management, Inc., located at 7932 Wiles Road, Coral Springs, FL 33067, at which time the Board of Directors will review, consider and adopt the Annual Budget for 2025.
BOARD OF DIRECTORS Estates at Turtle Run HOA 2025 Budget Meeting Location: Residence Inn, 5730 N State Rd 7 Coconut Creek, FL 33073 Date: Monday, October 21, 2024 Time: 7 p.m.
Agenda 1) Call meeting to order.
2) Roll call.
3) Pledge of Allegiance.
4) Criteria of the meeting, Board of Directors / homeowners, members.
5) Approval of the minutes from the previous meeting, August 6, 2024.
6) Jonathon Grieger to discuss the Estates Roadway project, the scope of work and the starting date.
7) Open the meeting to discuss the 2025 Budget and to review in detail. Board to approve 8) Annual Meeting will be held Wednesday, December 4, 2024 at 7pm and The Estates will hold quarterly meetings throughout the year.
9) The Estates at Turtle Run Logo.
10) Review The Estates at Turtle Run ball & chain. A way of keeping all of our members informed and up to date on all HOA and community issues.
11) Updates on the Foundation policies & procedures. Clarence Lohman, Julia Winfree & Lloyd List Foundation board members to review the changes.
12) Review the updates on the Turtle Run Park.
13) Website. Alex Fernandez to explain our new up to date 2024 website. The website will continue to be a work in progress, to review all links and attachments, it will include:
n the Turtle Run Park.
13) Website. Alex Fernandez to explain our new up to date 2024 website. The website will continue to be a work in progress, to review all links and attachments, it will include: a. All necessary forms, architectural control forms, Estates at Turtle Run bylaws.
b. Upcoming meeting schedule.
c. Meeting minutes.
d. Annual budget.
e. Meeting agenda.
f. Monthly financial reports.
g. Foundation website Revisit a few topics.
Brief description of the following. (Handouts will be provided) h. Turtle Run Community Development District i.
Estates at Turtle Run HOA j.
Foundation / Master Association.
14) Review changes in bank and banking procedures. Bank of America to Valley Bank, two signatures on all checks.
15) Review the retaining of Tucker & Lokeinsky Law Firm.
16) Approval process for future projects. Three bids for all projects. Mandatory vote by the board of directors to approve.
17) Please remember it is each homeowner's obligation to read and adhere to the Association's Governing Documents. As a starting point for assessing the appearance of our community, we will soon be scheduling an initial drive-through.
We will be noting the most frequent violations and their required maintenance with corrective actions. Review of The Grievance Committee 18) Public comments.
19) Board comments.
20) Motion to adjourn.
G/L # 5310-000 ESTATES AT TURTLE RUN HOMEOWNERS ASSOCIATION, INC.
Operating Budget January 1, 2025 through December 31, 2025 ADMINISTRATIVE Management Fee 5315-000 Office Expenses 5320-000 Accounting 5321-000 Legal 5325-000 Turtle Run Foundation 5330-000 ITEM Insurance License, Permits & Fees Corporate Filing Fee Board Meeting Police Detail Computer/Network (Website) Maintenance & Repairs 5336-001 5350-004 5315-002 G/L # 5022-000 Tree Trimming
330-000 ITEM Insurance License, Permits & Fees Corporate Filing Fee Board Meeting Police Detail Computer/Network (Website) Maintenance & Repairs 5336-001 5350-004 5315-002 G/L # 5022-000 Tree Trimming 5100-000 5160-003 5100-007 Pressure Washing General Maintenance, Repairs, Supplies, Storage Common Area/Capital Projects 2024 2025 $ 29,808 $ 29,808 $ 5,000 $ 5,000 $ 1,300 $ 1,400 $ 35,000 $ 30,000 $ 26,573 $ 20,315 $ 17,500 $ 19,500 $ $ 125 $ 100 $ 62 $ $ 1,000 $ 1,500 $ 1,000 $ 35,000 $ 57,000 $ 14,000 $ 11,000 $ 30,000 $ $ $ 3,200 TOTAL $ 195,781 $179,410 The 2025 annual maintenance assessment is due in one payment on the first of the year as follows: $179,410 = $709 per home, annually 253 homes Amounts have been rounded to the nearest whole dollar The Estates at Turtle Run Administrative Expenses 2024 2024 Diff 2024 Budget Actual Management Fees 29,808 29,808 29,808 Office Expenses 5,000 5,000 5,000 Accounting Fees 1,300 2,100 (800) 1,400 (700) Legal Fees 35,000 30,000 5,000 30,000 Master Association 26,573 26,573 20,315 (6,258) Insurance 17,500 18,550 (1,050) 19,500 950 License Permits 61 (61) 125 64 Corporate Report Filings 100 100 62 (38) Board Meeting Police Detail 2,000 (2,000) 1,000 (1,000) Computer Network Website 1,500 1,500 1,000 (500) Total Administration 116,781 115,692 1,089 108,210 (7,482) Maintenance & Repairs Tree Trimming 35,000 73,810 (38,810)| 57,000 (16,810) General Repairs 14,000 29,886 (15,886) 11,000 (18,886) Common Area-Capital Projects 30,000 11,810 18,190 (11,810) Pressure Washing 3,000 (3,000) 3,200 200 Total Maintenance & Repairs 79,000 118,506 (39,506) 71,200 (47,306) 2024 # of Homes Total Expenses 195,781 234,198 (38,417) 179,410 253 % of (-)(*) Diff.2024 Reserves Roadway Project to completion Balance
l Maintenance & Repairs 79,000 118,506 (39,506) 71,200 (47,306) 2024 # of Homes Total Expenses 195,781 234,198 (38,417) 179,410 253 % of (-)(*) Diff.2024 Reserves Roadway Project to completion Balance Reserves ???????????
205,349 44,000 161,349 Actual 2024 Expenses Budget 925.68 773.84 Annual Savings TURTLE RUN FOUNDATION, INC.
Proposed 2025 Operating Budget January 1, 2025 through December 31, 2025 ITEM 2024 2025 G/L # ADMINISTRATIVE EXPENSES 5310-000 Management Contract $ 16,710 $ 16,710 5315-000 Office Expenses $ 2,000 $ 2,000 5320-000 Annual Audit & Review $ 350 $ 350 $ 10,000 $ 15,000 5321-000 Legal 5330-000 Insurance - General Liability $ 61,900 $ 61,754 5330-006 Insurance - Directors and Officers $ 8,650 $ 8,650 5336-001 Corporate Filing Fee $ 100 $ 100 ????-000 Website Communication $ $ 6,000 OPERATING EXPENSES 5022-000 Tree Trimming & Replacements Common Areas $ 5100 000 General Maintenance & Supplies 5100-007 Pressure Cleaning Walkways & Curbs 5150-001 Speeding & Rules Enforcement Patrol AAAA 25,000 $ $ 30,000 $ $ 4,000 $ $ 130,000 $ 130,000 5112-000 Capital Improvements 5337-002 Community Events $ 25,000 $ $ 20,000 $ ????-000 Seasonal Events $ $ 15,000 TOTAL $ 333,710 $ 255,564 Amounts have been rounded to the nearest whole dollar Percentage of Annual Assessment Anabi Real Estates Dev LLC (Speedway/Hess Gas St.)
Burlington Coat Factory 0.007346259 1,877 0.022707733 $ 5,803 Bronxville Properties (PetSmart) 0.009223175 $ 2,357 Brown Capital LLP (Cumberland Farms) 0.008598487 $ 2,197 BWW TURTLE CROSSING LLC 0.004766001 $ 1,218 CH Realty IX (Turtle Crossing LP - Multiple Addresses) 0.062222309 $ 15,902 Cole TY Coral Springs (Urban Air Adventure Park) 0.025219304 $ 6,445 Colonial Suites Inc. (Wendys) 0.002549685 $ 652 CORAL SPRINGS COVENANT GROUP INC 0.005532975 $
iple Addresses) 0.062222309 $ 15,902 Cole TY Coral Springs (Urban Air Adventure Park) 0.025219304 $ 6,445 Colonial Suites Inc. (Wendys) 0.002549685 $ 652 CORAL SPRINGS COVENANT GROUP INC 0.005532975 $ 1,414 Cypress Pointe at Coral Springs 0.107005425 $ 27,347 EQR-Turtle Run LLC (Windsor Coral Springs) 0.115470594 $ 29,510 Estates at Turtle Run 0.079489744 $ 20,315 Fuentas Business Group LLC (Bank United) G&C Holland Coral Springs LLC (Ross) 0.004548933 $ 1,163 0.024398195 $ 6,235 GS Coral Springs Owner, LLC (Avana Coral Springs) Harbor Island at Turtle Run Homeowners Association Hidden Lake at Turtle Run Homeowners Association 0.118844974 $ 30,373 0.034649376 $ 8,855 0.020381986 $ 5,209 JIB Holdings IV LLC (KFC/Taco Bell) Lautaro Re. Investment Corp. (Pollo Tropical) LN PROPERTIES AZA LLC Lowe's Home Center 0.002889962 $ 739 0.002520518 $ 644 0.004226735 $ 1,080 0.028651345 $ 7,322 MDC Coast 5 LLC (7-Eleven) 0.004654981 $ 1,190 Newport Homeowners Association 0.034649376 $ 8,855 Spa The Grove (The Grove at Turtle Run Apartments) 0.182788501 $ 46,714 Steak N Shake Operations Inc 0.004166506 $ 1,065 Target 0.031075313 $ 7,942 Turtle Creek Dr. LLC (Daycare) 0.004558839 $ 1,165 Wal-Mart 0.046862771 $ 11,976 100.00% $ 255,564 Approved "As proposed " +CEL 10/8/24