NEWPORT SHORES COMMUNITY ASSOCIATION BOARD OF DIRECTORS GENERAL SESSION MINUTES August 1, 2017 The General Session Meeting of the Newport Shores Community Association Board of Directors was held at the Association Clubhouse, 511 Canal Street, Newport Beach, California. There being a quorum present, the Meeting was called to order at 7:30 P.M. by President Rene Rimlinger.
Directors Present Rene Rimlinger, President Mike Sinacori, Vice President Howard Rich, Secretary Rick Westberg, Treasurer Directors Absent Carey Ransom, Member at Large James Pugh, Member at Large Also Present George Harvey, AMMCOR Homeowners Forum Peter Hurley, Member at Large Ryan Long, Member at Large Suzanne Gignoux, Member at Large Scott DeFreitas, Member at Large Tori Rimlinger, Member at Large Ryan Long commented on the landscaping at Canal and thought it looked fantastic.
Minutes The Board of Directors reviewed the Minutes from the June 6, 2017 General Session Meeting.
Following the review, it was moved by Rick Westberg and seconded by Peter Hurley to approve as presented the June 6, 2017 General Session Minutes. The motion carried unanimously.
Executive Session Meeting Topics In accordance with California Civil Code 4935 (e) the Board of Directors notes the following topics were discussed during the Executive Session Meeting held on August 1, 2017.
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Approval of the Executive Session Meeting Minutes Delinquent Account Review Member Disciplinary Matters Consideration of Contract Treasurer's Report The Board of Directors discussed the financial statements for the period ending June 22, 2017.
Following the discussion, it was moved by Rick Westberg and seconded by Suzanne Gignoux to approve the April 22, 2017 financial statements as presented subject to the annual audit. The
June 22, 2017.
Following the discussion, it was moved by Rick Westberg and seconded by Suzanne Gignoux to approve the April 22, 2017 financial statements as presented subject to the annual audit. The motion carried unanimously.
The Board of Directors discussed the financial statements for the period ending July 22, 2017.
Following the discussion, it was moved by Rick Westberg and seconded by Ryan Long to approve the July 22, 2017 financial statements as presented subject to the annual audit. The motion carried unanimously.
Reserve Study Proposals The Board of Directors discussed the reserve study proposals submitted by Advanced Reserve Solution and Reserve Data Analysis. Following the discussion, it was moved by Suzanne Gignoux and seconded by Mike Sinacori to approve the reserve study proposal from Reserve Data Analysis for $625.00 without a field inspection. The motion carried unanimously.
General Business Correspondence The Board of Directors discussed the correspondence from Robin West regarding children at the pool and Mr. Belt noting items that need to be addressed.
Following the discussion, it was moved by Howard Rich and seconded by Mike Sinacori to approve the Facilities Use Committee review the Rules and Regulations and make recommendations to possible changes. The motion carried unanimously.
Personal Touch Increase Request The Board of Directors discussed the yearly increase request from Personal Touch. Following the discussion, it was moved by Howard Rich and seconded by Suzanne Gignoux to approve Personal Touch annual increase request of $309.81 effective March 1, 2018. The motion carried unanimously.
Committee Reports Executive Committee Report Rene Rimlinger discussed weekend rentals of the Clubhouse and Barbeque Area. Following the
$309.81 effective March 1, 2018. The motion carried unanimously.
Committee Reports Executive Committee Report Rene Rimlinger discussed weekend rentals of the Clubhouse and Barbeque Area. Following the discussion, it was moved Ryan Long and seconded by Mike Sinacori to follow the rules that allow rentals on Friday and Saturday or Friday and Sunday but no more Saturday and Sunday rentals.
The motion carried unanimously.
Rene Rimlinger discussed allowing Ring to come to use the Facilities to address members.
Following the discussion, it was moved by Rene Rimlinger and seconded by Rick Westberg to approve the use of the Facilities by Ring. The motion carried unanimously.
Rene Rimlinger discussed the correspondence from Kevin Hadden with the Orange County Sanitation District to make to Board aware of the Notice of Preparation of a Program Environmental Impact Report and Notice of Public Scoping Meeting.
Social Committee Report The Fourth of July community event was great with lots of positive feedback.
Facilities Maintenance and Improvements Report Mike Sinacori discussed the proposal from Stratex Integrated Solutions for a DVR upgrade and additional cameras. Following the discussion, it was moved by Mike Sinacori and seconded by Ryan Long to approve Option 1, DVR upgrade and 2 analog cameras for a total not to exceed $1,940.00. The motion carried unanimously.
Mike Sinacori distributed and discussed the Facility Maintenance Schedule for the fiscal year 2017/2018.
Facilities Use Committee Report The committee will schedule a meeting to address possible rules changes to all documents.
Finance Committee Report Rick Westberg distributed and discussed outdoor theater information. Following the discussion, it
e will schedule a meeting to address possible rules changes to all documents.
Finance Committee Report Rick Westberg distributed and discussed outdoor theater information. Following the discussion, it was moved by Peter Hurley and seconded by Howard Rich to approve a budget limit of $2,500.00 to purchase a screen, projection, sound and other miscellaneous items. The motion carried unanimously.
Bylaws Committee Report Nothing to report.
Outreach Committee Nothing to report.
Landscape Committee The Palms have been trimmed and new plants material installed on 62nd Street.
West Newport Beach Association Report Nothing to report.
Rental Calendars The Board of Directors reviewed the rental calendars. No action taken.
Action List Management noted the items on the action list have been completed.
Next Meeting Date The next Regular Meeting of the Board of Directors will be held on September 6, 2017 at 7:30 P.M.
at the Community Clubhouse.
Adjournment There being no further business to come before the Board of Directors, it was the general unanimous consent of the Board of Directors to adjourn the General Session Meeting at 8:46 P.M.
President Date Secretary