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PIILANI VILLAGES
ASSOCIATION OF HOME  OWNERS
ANNUAL OWNER’S MEETING
Kihei Community Center, Kihei, Hawaii
Friday, January 10, 2020
DIRECTORS PRESENT
Michael O’Neal, President; Chad Newman, Vice President; Christopher Williams,
Secretary; Angelena Campos , Treasurer; Rosalind Link, Director -at-Large
OTHERS PRESENT
Ryan Tefft and Malia Josue , Account Executive s, Stacey Barayuga, Tally Clerk,
Associa Hawaii ; Yatta Johnson, Stenographer
CALL TO ORDER
President O’Neal called the Annual meeting of the Associa tion of Home  Owners of
Piilani Villages  to order at 6:16 p.m.  HST on Friday, January 10, 2020 . The meeting
was held at the Kihei Community Center .
DETERMINATION OF A QUORUM
The By -laws of the Piilani Villages Homeowners Association, article 2, section 2.9
specifies a quorum exists when more than 30 percent of owners are present, in person
or by proxy.
Owners comprising 35 percent are present in person or represented by proxy, thus
constituting a quorum.
PROOF OF MEETING NOTICE
A notice of this Ann ual meeting was sent to all owners of record on
November 26, 2019 .  A copy of this notice and the certificate of mailing will be made a
part of the Annual meeting file.
PARLIAMENTARY PROCEDURE
Robert’s Rules of Order Newly Revised  will be the governing  authority for this meeting
in any instances not covered by the Association by -laws or Hawaii Revises Statutes
421J.
APPROVAL OF MINUTES
The minutes of the last Annual meeting have been approved by the Board of Directors
and mailed to all owners .
Hearing no objections, reading of the minutes will be waived.
Hearing no objections, the Board will be authorized to approve the minutes of
this Annual Owners meeting.
NOT FOR RESALE USE
Piilani Villages HOA
Annual Owner’s Meeting
January 10, 2020
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d.
Hearing no objections, the Board will be authorized to approve the minutes of
this Annual Owners meeting.
NOT FOR RESALE USE
Piilani Villages HOA
Annual Owner’s Meeting
January 10, 2020
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OFFICER REPORTS
President’s Report
The President’s report is re -caped in the Own ers newsletter that was posted on Town
Square. The newsletter was also distributed to the owners at the Annual meeting .
Owners were strongly encouraged to review the Owners newsletter on Town Square for
pertinent Association information.
Secretary’s Report
Secretary Williams  highlighted the following:
• There is no additional information on the Kihei High School, other than what
was in the newsletter.  They must either do an over or under pass by 2023 -
2024; they cannot add a street light.
• The feasibi lity of an addition of speed bumps in the Piilani III Sub -division are
being investigated by the Board. There was not the volume to justify the
addition of speed bumps in 2019; h owever, there will be  another study
conducted to determine if the speed bumps are needed.
• Landscaping; the guard rails were approved and paid for Piilani Villages II and
Piilani Villages I II.  The Board is working diligently to get the guard rails
installed and will keep the owners informed of the most updated information via
Town S quare.
• Mailboxes; the Association has assumed the responsibility of
repairing/replacing the mailboxes, per request by the owner(s), for the year
2020.  The replacement mailboxes are plastic, the same ones that are in Piilani
Villages III.
• Path Light way;  the lights on the path have been repaired and are working well.
• Home Owners Insurance; If there are no claims by October 1, 2020 the
Association’s premium will drop down.  The Board is also seeking bids for other

the path have been repaired and are working well.
• Home Owners Insurance; If there are no claims by October 1, 2020 the
Association’s premium will drop down.  The Board is also seeking bids for other
insurance companies.
• A reserve study is b eing generated for the Association
• The Association has an underground pump station.  It feeds its water only to
the irrigation of Piilani Villages I.  The pump station is currently in compliance.
• The Association’s new attorney is Jack Naiditch.
• Coun ty Trees; owners were encouraged to contact the county regarding the
removal of the trees that are damaging the sidewalks in Piilani Villages I.  The
number to contact is (808) 270 -7397.
• Any owner(s) that are interested in joining the Neighborhood Watch ar e to
contact Chris Williams.
The detailed newsletter was provided to all of the owners present  and is also available
on Town Square.
NOT FOR RESALE USE
Piilani Villages HOA
Annual Owner’s Meeting
January 10, 2020
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Treasurer’s  Report
Treasurer Campos presented her report.  The financials as of November 26, 2019 were
discusse d as follows:
Operating Account   $67,389
Reserves    $51,148
Motion:
To accept the Treasurer’s report, as presented. (Williams/Newman)
CARRIED unanimously.
The detailed financials are available, by request, to the management company.
INSPECTORS O F THE ELECTION
Art Manzano and Alana Hill volunteered as the inspectors of the election.
ELECTION OF DIRECTORS
Article 3, section 3.1 (b) of the amended by -laws specifies that the affairs of the
Association shall be governed  by a Board of Directors comp osed of five (5) persons.
The bylaws provide for a Board of Directors composed of five (5) persons.  There are

ifies that the affairs of the
Association shall be governed  by a Board of Directors comp osed of five (5) persons.
The bylaws provide for a Board of Directors composed of five (5) persons.  There are
three (3) positions that must be filled; one (1) position  for a 2 -Year term  in Piilani
Villages II,  one (1) position for a 2 -Year term in Piil ani I and one (1) position for an At -
Large position, for a term of 3 -Years.
The following terms are expiring:
Michael O’Neal  – Piilani Villages II
Christopher Williams – Piilani Villages, at large Director
Rosalind Link  – Piilani Villages I
Piilan i Villages I quorum is 9 percent; therefore, there is no quorum to elect a
representative for Piilani Villages  I.
Christopher Williams expressed his desire to run for the Board of Directors, for the At -
Large Board position and his name has been placed o n the ballot.
Simon Cooper was nominated f rom the floor for the At -Large Board position.
The voting was explained by Ryan Tefft , Associa Hawaii .
Secretary Williams asked for further nominations from the floor; hearing none, the
nominations were cl osed.
The nominees are:
• Christopher Williams  – At Large Board Position
• Simon Cooper – At Large Board Position
NOT FOR RESALE USE
Piilani Villages HOA
Annual Owner’s Meeting
January 10, 2020
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ELECTION RESULTS
Christopher Williams  52 Votes  42.38565 percent  3-Year Term
Simon Cooper   17 Votes    5.1360 percent            No Term
NEW BUSINESS
Resolution on Assessments
There is a resolution that must be considered and voted on in order that we make the
proper filing of our tax returns.  This resolution covers maintenance fees and
unrelated income paid during the year.  We collec t from all of our owners, on a

d and voted on in order that we make the
proper filing of our tax returns.  This resolution covers maintenance fees and
unrelated income paid during the year.  We collec t from all of our owners, on a
monthly basis, maintenance fees, which cover the cost of running and maintaining the
project.  At year -end, we may have a balance in our checking account, operating
reserve account and other specific accounts that will carry forward to the next
calendar year.
Present tax rulings indicate that these funds, if not specifically designated to be used
in the following year, would be taxable.  Consequently, the resolution to cover the
‘rollover’ of these funds meets the necessary  requirements.
RESOLVED , by the Piilani Villages Association that the amount by which membe rs’
assessment in 2019 exceed the total expenses of the Association for the purpose of
managing, operating, maintaining and replacing the common elements of the
Association, shall be applied against the 2020 operating expenses.
Hearing no objections, the resol ution is approved and adopted.
NEXT ANNUAL MEETING
The Annual Owner’s meeting is scheduled on
ADJOURNMENT
Motion:
To adjourn the Annual meeting.  (Willia ms/O’Neal)
CARRIED unanimously.
The meeting was adjourned by unanimous consent at 7:18 p.m. HST.
A brief Organization al Board  meeting will follow this annual meeting.
Respectfully submitted,
Yatta Johnson
Stenographer
Tell Me More Stenography Servi ces
NOT FOR RESALE USE