EAA -20158218889-37 PROPERTY OWNERS ASSOCIATION SECOND AMENDED MANAGEMENT CERTIFICATE FOR PRESERVE AT CASTLE HILL HOMEOWNERS ASSOCIATION, INC.
This Management Certificate is recorded pursuant to Section 209.004 of the Texas Property Code.
This amends all prior Management Certificates filed for this association Per Texas Property Code 209.004) (effective September 1,2013) “The County Clerk of each county in which a Management Certificate is filed as required by this section shall record the Management Certificate in the real property records of the county and index the document as a “Property Owners’ Association Management Certificate” State of Texas § County of Bexar § 1. Name of Subdivision: Preserve at Castle Hill 2s Subdivision Location: San Antonio, TX 3. Name of Homeowners Association: Preserve at Castle Hill Homeowners Association, Inc 4, Recording Data for the Association: Refer to Exhibit A of the Declaration Recording Data for the Declaration: Filed a the county under Book 17064, page 1902 The following Documents are attached to this Certificate: Consent of the Board of Directors Notice of Filing — Dedicatory Instruments Certificate of Filing/Certificate of Formation Bylaws Records Production and Copying Policy Records Retention Policy Resolutions, Policies and Guidelines are attached to and filed with this Certificate.
Electronic and Telephonic Action Policy, Payment Plan Policy, Solar Energy Device Guidelines, Standby Electric Generators Guidelines, Uncurable Violation Enforcement Resolution, Record Retention Policy, Record Inspection Policy, Payment Plan Policy, Membership Voting Policy, Email Registration Policy, Religious Item Display Guidelines, Solar Energy Device Guidelines,
olution, Record Retention Policy, Record Inspection Policy, Payment Plan Policy, Membership Voting Policy, Email Registration Policy, Religious Item Display Guidelines, Solar Energy Device Guidelines, Roofing Material Guidelines, Rainwater Collection Devices Guidelines, Flag Display Guidelines, Drought Resistant Landscaping and Natural Turf Guidelines, Assessment Collection Policy, Violation Enforcement Resolution, Application of Payments Policy, Guidelines for Land Use of Adjacent Lots Mailing Address and Contact Information for the Association and the Managing Agent: Spectrum Association Management 17319 San Pedro, Suite 318 San Antonio, TX 78232 (210) 494-0659 Fax: (210) 494-0887 [email protected] 5, Other information the Association considered appropriate for the governing, administration or operation of the subdivision and homeowners association: Prospective purchasers are advised to independently examine the Declaration, Bylaws, and all other governing documents of Association, together with obtaining an official Resale Certificate and performing a comprehensive physical inspection of the lot/home and common areas, prior to purchase.
Book 17554 Page 1678 37pgs THE PURPOSE OF THIS CERTIFICATE IS TO PROVIDE INFORMATION SUFFICIENT FOR A TITLE COMPANY TO CORRECTLY IDENTIFY THE SUBDIVISION AND TO CONTACT ITS GOVERNING ASSOCIATION. THIS CERTIFICATE DOES NOT PURPORT TO IDENTIFY EVERY PUBLICLY RECORDED DOCUMENT AFFECTING THE SUBDIVISION, OR TO REPORT EVERY PIECE OF INFORMATION PERTINENT TO THE SUBDIVISION. NO PERSON SHOULD RELY ON THIS CERTIFICATE FOR ANYTHING OTHER THAN INSTRUCTIONS FOR CONTACTING THE ASSOCIATION IN CONNECTION WITH THE TRANSFER OF TITLE TO A HOME IN THE
ON PERTINENT TO THE SUBDIVISION. NO PERSON SHOULD RELY ON THIS CERTIFICATE FOR ANYTHING OTHER THAN INSTRUCTIONS FOR CONTACTING THE ASSOCIATION IN CONNECTION WITH THE TRANSFER OF TITLE TO A HOME IN THE SUBDIVISION. THE REGISTERED AGENT FOR THE ASSOCIATION IS ON FILE WITH THE TEXAS SECRETARY OF STATE.
Signed this D _ dayot Rirlerrtend , 2015 Preserve at Castle Hill Homeowners Association, Inc.
Sar ! Jhb Kathleen S. Able (of Spectrum Association Management) Managing Agent By: State of Texas § County of Bexar § This Instrument was acknowledged and signed before me on : N Ovemberk , 2015 by Kathleen S. Able, representative of Spectrum Association Management, LP, the Managing Agent for Preserve at Castle Hill Homeowners Association, Inq () on behalf of said Association.
After Recording Return To: Notary Public, State of Texas Spectrum Association Management, LP Attn: K Able JENNIFER NUTT 17319 San Pedro, #318 Notary Public, State of Texas San Antonio, TX 78232 My Commission Expires October 02, 2017 Pedro ey Electronic and Telephonic Action Policy for the Preserve at Castle Hill Homeowners Association, Inc.
STATE OF TEXAS § § COUNTY OF BEXAR § This Membership Voting Policy for the-Preserve at Castle Hill Homeowners Association, Inc. (the “Policy”) is adopted by the Preserve at Castle Hill Homeowners Association, Inc. (the eee, | Association’), a Texas Non-Profit Corporation.
WHEREAS, Seca 209.0051(h) of the Texas Property ! ‘Code was recently amended to Stow the Board of Directors to take action outside of a meeting, ‘including voting by electronic or telephonic means without notice to the members; and WHEREAS; pursuant to Section 209.005 1(h), the Association desires to enact uniform
action outside of a meeting, ‘including voting by electronic or telephonic means without notice to the members; and WHEREAS; pursuant to Section 209.005 1(h), the Association desires to enact uniform ‘procedures to ensure that for electronic or telephonic voting, each Director has a reasonable opportunity ¢ to express his or her opinion, to all other board members and to cast his or her vote; Cand ee .
WHEREAS, this Dedicatory Instrument represents Restrictive Covenants as those .
terms are defined by Texas Property Code 202.001, et. seq, and the Association shall have and may exercise > discretionary authority with respect to these restrictive covenants; NOW, THEREF ORE, the Board of Directors hereby adopts the following Electronic and Telephonic Action Policy: General Procedures: 1) Voting Quorum is defined as a majority of the Board positions currently filled.
2) Reasonable opportunity is defined as 72 hours .
3) Upon election to the Board of Directors, each Director has the responsibility to provide his or her preferred email address and phone number to the Association’s managing agent and/or all other current Board members, and has the responsibility to update the email address or phone number if their preferred contact information changes.
4) At any point in time a Director may request an alternate method of voting. The Board of Directors may provide a reasonable alternative method of voting such as email, phone, fax, mail or other method agreed upon by the Board of Directors and the requesting Director.
Email Procedures: 1) When a matter arises for a vote of the Board of Directors for which email voting is permitted, the managing agent and/or the requesting Director shall send an email to the email address of each Director. The email will state the
ote of the Board of Directors for which email voting is permitted, the managing agent and/or the requesting Director shall send an email to the email address of each Director. The email will state the proposal(s) being voted on and include any pertinent information or documents ste ARLES LUI SPENT ssa senmeemen emcee rots nnmntmeenceaeratemtartrn not sc SSR STEN PE SERA SERN CR ee ARAM STEER PE OR NER se NAA NOTE EE EE NERA SETZER HERRON RTE HENS paar assnasa asset ALA PSE AANA SONENAN rir arenes Naa necessary for the decision to be made.
2) Each Director shall be entitled to reply to all other Directors and express his or her opinion on the proposal before casting his or her vote.
3) A vote shall be considered concluded upon any of the following occurrences: a. Atleast a majority of the Directors vote to approve the proposal, or b. A Voting Quorum respond with their vote and the majority of the Voting Quorum vote in agreement on the proposal, and each director has hada reasonable opportunity to respond to email request for vote.
ee ‘Telephonic Procedures: i) Wh matter arises for a vote of the Board of Directors for which telephi nic : voting is permitted, thé thanaging agent and/or the: ae ee shall :: “" _! Leontact each Director via provided contact information.
2) Each Director shall be informed of the proposal(s) being voted on and include any pertinent information for the decision to be made. A date, time and phone 7 -: -pumber shall be provided of when the vote will occur and allow for reasonable: wet ot : ‘opportunity of review by each Director.
3), During the telephonic conference, each Director. must be able to hear and pel Bost : -heard-by-all other: directors: Each Director shall be ‘entitled tateply to all. dther22- 5
w by each Director.
3), During the telephonic conference, each Director. must be able to hear and pel Bost : -heard-by-all other: directors: Each Director shall be ‘entitled tateply to all. dther22- 5 Directors and express his or her opinion on the proposal before casting his or -her.vote. . bo: ; 4) A vote shall be wondered concluded upon any ¢ of the following occurrences: ‘a. At least a majority: ‘of the Directors vote to approve the proposal, or — b. “A Voting Quorum respond with their vote and the majority of the Voting Quorum vote in agreement on the proposal, and each director has had a reasonable opportunity to respond to email request for vote.
All routine and administrative business of the Association may be epnducted via a email or phone as permissible by law. , EFFECTIVE DATE: October 6, 2015 toa. ot 5 .
tite anes RUSEE SERS COE TESS RESP TPS NT OY TPO IER BBO RET LEV IRS ARI HATE pt errata Tis Se MNO ADA STEUER ESTSEAS EST a Payment Plan Policy for the Preserve at Castle Hill Homeowners Association, Inc.
STATE OF TEXAS § COUNTY OF BEXAR § WHEREAS, The Preserve at Castle Hill — Association, Inc. ' * (the “Covenants (the Sisebacaare ")s me aeverements or any other amount owed to ‘the Association without accruing additional nionetary _Penalties; aa WHEREAS, ‘the “Association’ s Board ‘of ‘Directors + (he "Boa “desires to cesalih Now, THEREF ORE, the e Board ta duly adopted the following “Payment Plan Policy” in “Poliey, : ; t 1.) Fligibility: we . — eg ee
REF ORE, the e Board ta duly adopted the following “Payment Plan Policy” in “Poliey, : ; t 1.) Fligibility: we . — eg ee past 12 months from the date a payment plan request is received by the Association shall be eligible for a payment plan under this Policy (a “Payment an”).
b. Any owner who has failed to pay in full or enter into a —er plan as described by Chapter 209.0064(b)(3) is not entitled to a payment plan.
c. Any owner who has received a payment plan in the previous twelve months may be disqualified from consideration for a payment plan. .
2.) Duration & Terms.
a. A Payment Plan shall have a minimum term of not less than 3 months; b. Association may use its discretion to determine the maximum term of a payment plan; c. Association may require a good faith payment of any amount deemed reasonable prior to commencing a payment plan.
d. Any Eligible Owner shall be allowed, without deliberation by the Board, to pay a delinquent balance in up to 12 equal consecutive monthly installments, with the first payment due within 30 days of the approval of the Payment Plan; e. Any owner may submit a request for a Payment Plan that does not meet the foregoing guidelines, along with any other information they wish to be consider by the Association; RR TET Se HAP UNEARTH PORT TSAO ET TETOR!
- ae anne np teat nme Pe HON HECTARE | E t ' f. Ifan owner who is not eligible to receive a Payment Plan asks for a Payment Plan, then the Association shall be entitled to approve or disapprove a Payment Plan, in its sole discretion.
3.) Execution a. All Payment Plans must be in writing and signed by the owner entering into said Payment Plan.
4.) Fees and Payment
led to approve or disapprove a Payment Plan, in its sole discretion.
3.) Execution a. All Payment Plans must be in writing and signed by the owner entering into said Payment Plan.
4.) Fees and Payment a -b. Failure by an owner. to-make.a payment. -by the- time frame specified 4 "© "Payment Plan shall result in immediate default of said Payment Plan; 5 ver Additional monetary. penalties will not actrie: ‘during the ‘term of the Payment: may continue to accrue during the term of the Payment Plan. The Association ' may provide an estimate of the amount of interest that will accrue during the =e ene pee ..term of the Payment.Plan..Furthermore, the. Association may charge an owner woe a reasonable cost: for administering the Payment Plan (the “Administrative | _ Costs”). Any f Administrative Costs will be identified i in a the Payment § Plan.
‘5. 3 Default : a. Any owner who defaults under a Payment:Plan shall remain in defgult until.
his/her entire account balance is brought current; ‘b, There is no opportunity to cure a default under a Payment Plan; 7 c. .While an owner is in default of a Payment Plan issued pursuant to this Policy, payments by the owner shall be applied i in the manner specifica i in the written payment plan fprceme EFFECTIVE DATE: October 6, 2015 bel pete “IE AE Authorized Board Member Signature: Solar Energy Device Guidelines for the Preserve at Castle Hill Homeowners Association, Inc.
STATE OF TEXAS § § COUNTY GF BEXAR § Pursuant to the Bylaws of the Preneve’ at Castle Hill Homeowners Association, Inc. diated to
uidelines for the Preserve at Castle Hill Homeowners Association, Inc.
STATE OF TEXAS § § COUNTY GF BEXAR § Pursuant to the Bylaws of the Preneve’ at Castle Hill Homeowners Association, Inc. diated to - as “Association”)-and the Declaration of Protective Covenants, the Directors of the Preserve at i 7 asi Hill. Homeowners Association, I T non-profit co co oratio consent, to Ee “RE: “Architectura u Guid li 4 » WHEREAS: ° se The ‘Texas Property Codé Chapter 202 Section 202: 010 Pichia associatioris 3s Trot = adopting or enforcing a complete prohibition on solar ‘energy devices; and : | I ‘ { : t 1 i | s : wt SEER 3 i v i i i i opr 3 Paitaat to ‘Section 202: 010 of thé Texas Propeny Code, the Board of Ditéetors i is” omer permitted to adopt certain 1 limitations on solar energy < devices.
° BE IT RESOLVED THAT: a -1, Inorder to comply with Section 202.010 of the Texas Property Code, the Board of Directors of the Association hereby repeals any and all prior restrictions on solar energy devices contained in any governing document of the Association which are inconsistent with the new law, and adopts the following guidelines to govern solar energy devices.
a. ‘Solar panels may be approved by the architectural review committee, but prior to installation you must obtain written approval from the architectural review committee; b. Unless there is supplied documentation stating that the energy production of the solar panel will be compromised by more than ten percent the solar panel must be placed on the rear facing portion of the roof, or may be placed on the rear facing portion of another approved structure; c. The solar panel may not be higher or wider than any flat portion of the roof
laced on the rear facing portion of the roof, or may be placed on the rear facing portion of another approved structure; c. The solar panel may not be higher or wider than any flat portion of the roof with where it is attached. The top edge of the solar panel must be parallel with the roofline, or if the roofline is at an angle in must be parallel with the bottom portion of the roof. The solar panel must also conform to the slope of the roofline; d. Ifthe solar panel will be located anywhere on the lot other than a roof of the home or other approved structure the solar panel must be located below the fence line; e. The color of the solar panel frames, brackets, wires and pipes must be included with the improvement request.
2. In the event of any conflict between these provisions and any solar energy device restrictions contained in any governing documents of the Association, including design guidelines, policies ; and the Declaration, this Solar Energy Device Policy Authorized Board Member Signature: i Standby Electric Generators Guidelines for the Preserve at Castle Hill Homeowners Association, Inc.
STATE OF TEXAS § § COUNTY OF BEXAR § Pursuant to the Bylaws of the Preserve at Castle Hill Homeowners Association, Inc. (referred to _,. Castle Hill Homeowners Association, Ing * adoption of the following resolution: “RE: ” Atchitectural Guidelines fo Texas non-profit corporation, consent to, the WHEREAS: | The Texas Property Code Chapter 202 Section 202.019 prohibits associationsfrom= ' adopting or enforcing certain prohibitions or restrictions on standby electric + i
WHEREAS: | The Texas Property Code Chapter 202 Section 202.019 prohibits associationsfrom= ' adopting or enforcing certain prohibitions or restrictions on standby electric + i : generators (SEG); and,: & _.. et - permitted to adopt certain limitations on standby electric generators.
_ 1.) In order to comply with Section 202.019 of the Texas Property Code, the Board of Directors of the Association adopts the following guidelines for standby electric generator devices: © a. The owner shall first apply to and receive written approval from the Association prior to installation of any SEG permitted by 202.019 that will be - located outside of the main residential structure on the Property, in the same manner as all other submissions for approval or improvements to property.
b. The SEG must be installed by a licensed contractor in compliance with all applicable laws, governmental codes, and accepted standards, for all electrical, plumbing and fuel line connections.
c. The SEG must be installed and maintained to comply with zoning ordinances and governmental healthy, safety and other codes. If a component of the SEG or the SEG is deteriorated or unsafe then it shall be repaired, replaced or removed as appropriate.
d. The Association may restrict the location of the SEG within the guidelines of the law.
e. The Association may require the screening of SEG in public view and regulate the size, type, materials and manner of screening for SEG and systems that are visible from the street, another lot, or common area.
f There must be sufficient areas on the owner’s property to install the standby electric generator device.
g for SEG and systems that are visible from the street, another lot, or common area.
f There must be sufficient areas on the owner’s property to install the standby electric generator device.
Roa ts : pee ne renner TR TTT et PPE RCT EVES LU FOREFOOT g. The generator must only be used when utility-generated power is not available or intermittent to the residence for a continuous period of 6 hours or more.
Once power has been restored to the residence and has been available for a continuous period of two hours, the generator may no longer be used.
SYBASE RT TACT OOEN SNR OVERPRICED RCTSATTAATEIOO i : 2.) In the event of any conflict between these provisions and any SEG device restrictions i contained in any governing documents of the Association, including design guidelines, policies and the Declaration, this Standby Electric Generator policy _ controls. .... ee es me eerie masa ae ene a -EFFECTIVEDATE:- - Octdbér 6,2015.
Seat ll etree crn testermueane carta tra baton bbe anaes cri ERP 1 } 1 Uncurable Violation Enforcement Resolution for the Preserve at Castle Hill Homeowners Association, Inc.
STATE OF TEXAS § COUNTY: OF BEXAR § as “Association”) and the Declaration of Protective Covenants, the Directors of the Preserve at Castle Hill Homeowners Association, Inc. a Texas non-profit corporation, consent to the“ adoption of the following resolution: _ i | i RE: _— . “Uncurable Violation Enforcement Policy al The Board of Directors is empowered to enforce the covenants, conditions and |
al The Board of Directors is empowered to enforce the covenants, conditions and | 2. Itis the Board's duty to use its best efforts to assure that said enforcement occurs.
- Unceurable violation is defined as: A violation that has occurred, but is not a continuous action or a condition capable of being remedied by affirmative action. The non-repetition of a one-time violation or other violation that is is not ongoing is not considered, to bea an SespiS aecaiw aS ess eG Sy Re eve @ greeted .
eee ete enn nena ern ttn a ee NERS TETRA A DSSS EYER UCHIHA _ o - adequate remedy.
BE RESOLVED THAT: i. The Board of Directors s hereby adopts this Tinacaible Violation Enforcement Policy to ‘establish equitable policies for the Association i in contiplianog with the Chapter 209 of thie Texas Property Code. ~ 2. Alirules of the Association shall be enforced 3. The Violation Schedule (attached) shall be the Association’s policy of enforcement of Uncurable Violations.
4. All other violations will be governed by the current Violation Enforcement Resolution and are not impacted by this policy.
EFFECTIVE: October 6, 2015 LZ Lich (07 O75 Authorized Board Member Date - Attorne Pro dure” Violation Procedure Se PCa teyem tere elie ste Notice =f, applied f ie ‘and the Ei f oft aay Baal intent to assess additional fine - Owner rust not repeat action or condition.
peportiSighting: Fine le Assessed and Fine Notice cs oo for any future occurrences set (verified mail) ~ General Policy
al intent to assess additional fine - Owner rust not repeat action or condition.
peportiSighting: Fine le Assessed and Fine Notice cs oo for any future occurrences set (verified mail) ~ General Policy Ifa homeowner is in violation of an anurable violation as defined in this policy, the above table will seven action taken. All other violations will follow the Association Violation Enforcement Resolution. Uncurable violation examples include, but are not limited to: shooting fireworks, an act constituting a threat to health or safety, a noise violation that is ~ not ongoing, property damage (including the eul a or _gigenation af lpsidiseape) and Delding a Cae sale or other. a , event prohibited by the dedicatory instruments. oo "J enforcement. The decision to escalate an account to the attorney may be based on violation severity, prior violation history or other factors that may influence the Board of Director's decision. If allowable by law or the Association's Declaration of Covenants, all attomeys' fees/court costs shall be the homeowner's responsibility and shall be charged to the homeowners _.
account and the moriey due shall be subj ect to the Association’s ordinary collection proceduie or as permissible by law.
Other: This policy may be amended and/or adjusted by the Board of Directors from time to time without notice.
Homeowners afé advised that they should contact the management company fo request.the most recent: -version of. this.
policy if they have a question and/or need assistance in making payment arrangements.
bor sarragree vate t w8 5 k B : i i g i on } 4 i \ | Records Retention Policy for the Preserve at Castle Hill Homeowners Association, Inc.
STATE OF TEXAS § § COUNTY OF BEXAR §
ng payment arrangements.
bor sarragree vate t w8 5 k B : i i g i on } 4 i \ | Records Retention Policy for the Preserve at Castle Hill Homeowners Association, Inc.
STATE OF TEXAS § § COUNTY OF BEXAR § This Records Retention Policy for the Preserve at Castle Hill Homeowners Association, Inc. (the “Policy”) is adopted by the Preserve at Castle Hill Homeowners Association, Inc. ihe “Association”), a Texas : Non-Profit Corporation.
WHEREAS, ‘the Association adopted | a Policy through resolution of the Preserve at Caste F Hill 7 ~ Homeowners ‘Association, Inc.’s Board of Directors (the “Board”) on September 1; 2013.
1.) Certificates of formation, articles of incorporation, bylaws, restrictive covenants and all amendments* _ to certificates of formation, bylaws and covenants shall be retained permanently at the Association’s principal office address, electronically or in a storage facility as deemed appropriate by the Board.
2.) Financial ‘books and records shall ‘be retained for seven years at the Association’s principal office - address, electronically or ina storage facility as deemed appropriate by the Board.
3. ) Account records of current owners shall be retained for five years at the Association’ s : principal 4.) Contracts with a term of one year or more shall be retained for four years after the expiration of the deemed appropriate by the Board. 5.) Minutes of meetings of the owners and the Hoard shall be retained for. seven years at the
deemed appropriate by the Board. 5.) Minutes of meetings of the owners and the Hoard shall be retained for. seven years at the Association’s principal office address, electronically « orina storage facility as deemed appropriate by the Board.
6.) Tax returns and audit records shall be setaieal for seven years at the Association’s principal office address, electronically or in a storage facility as deemed appropriate by the Board.
Documents not specifically listed above will be retained for the time etiod of the documents most closely related to those listed in the above schedule. Electronic. documents will be retained as if they were paper documents. Therefore, any electronic files that fall into one of the document types on the above schedule will be maintained for the identified time period.
The custodian of the records of the Association is responsible for the ongoing process of identifying the Association’s records which have met the required retention period and overseeing their destruction.
Destruction of any physical documents will be accomplished by shredding. Destruction of any electronic records of the Association shall be made via a reasonable attempt to remove the electronic records from all known electronic locations and/or repositories.
EFFECTIVE DATE: October 6, 2015 EZ, Zhe) Date: fo “6 SS Authorized Board Member Signature: tors 4 te 2 i rere tetra ransom Ebi Carr PENRO CE ERAN PEE EAMES AEE SILER SED UT RUNES RRS RE STAT SITE FEE EN EAT ERAT SRoseeseTentn!
neta irme ats i ee erro ete att SS ENTE BSS LEC NNER AAR LE RATIOS ENT POE Records Inspection Policy for the Preserve at Castle Hill Homeowners Association, Inc.
STATE OF TEXAS § § COUNTY OF BEXAR §
!
neta irme ats i ee erro ete att SS ENTE BSS LEC NNER AAR LE RATIOS ENT POE Records Inspection Policy for the Preserve at Castle Hill Homeowners Association, Inc.
STATE OF TEXAS § § COUNTY OF BEXAR § This Records Inspection Policy for the Preserve at Castle Hill Homeowners Association, Inc. (the: “Policy”) is adopted by the Preserve at Castle Hill Homeowners Association, Inc. (the “Association”, a Texas Non-Profit Corporation. os a ae . ST ~ WHEREAS, “the Association "opted, a Policy ‘through “yesolution of the Preserve ‘at Castle Hil “E ~-Homeowners Association, Inc.’ °S Board of Dingatars ie ciace on Septeniber, ee ——s coe bot NOW THEREFORE, ‘the: Asecciation n hereby adopts a Recoids Inspection Poticy as follows: men 1.) Persons who may coast to ; inspect rouonds or purchase aqme of records of the Association, other than, | ‘members of the Board, are limited to: / a. A member of the Association as evidenced by a deed, deed of trust, or provision within the declaration or; FO owner’s agent (an “Agent”) of a member of the Association, upon receipt by the Association of ’ an instrument signed by both the owner and Agent designating said Agent as such. ' 2.) :To inspect or obtain copies of Association records a valid request must be sent to ite Association. To be valid, a request to inspect or purchase copies of records must: a. Be submitted in writing by certified mail, return receipt requested, t to 5 the riailing address of the Association or to the authorized representative of the Association as reflected on the most current management certificate filed under Sec: 209.004 of Texas Property Code; b. Describe in detail each record requested including the fiscal year to which said record relates:
eflected on the most current management certificate filed under Sec: 209.004 of Texas Property Code; b. Describe in detail each record requested including the fiscal year to which said record relates: c. Contain an election to inspect records before obtaining copies or purchase copies of the same.
3.) The estimated cost of production of records shall be due from the requestor to the Association in ‘advance of their production.
a. The cost for production of records shall include reasonable costs for labor, transportation of: records, copies, or other mediums used for their production. Said costs shall not exceed the cost for an item under 1 T.A.C. Section 70.3.
b. The difference between the estimated cost of production and the actual final cost shall be settled within 30 days from the date the records were delivered. ' c. If the estimated cost was lesser or greater than the actual costs, the Association shall submit a final invoice to the owner on or before the 30" business day after the date the information is delivered. If the final invoice includes additional amounts due from the owner, the additional amounts, if not reimbursed to the Association before the 30" business day after the date the invoice is sent to the owner, may be added to the owner’s account as an assessment. If the estimated costs exceeded the final invoice amount, the owner is entitled to a refund, and the refund shall be issued to the owner not later than the 30" business day after the date the invoice is sent to the owner.
4.) The Association may, at its option, produce the records in hard copy or electronic format for an owner requesting to obtain copies.
5.) Types of records available for inspection shall include all responsive records identified in the Association’s Records Retention policy.
& :
tronic format for an owner requesting to obtain copies.
5.) Types of records available for inspection shall include all responsive records identified in the Association’s Records Retention policy.
& : i i i “b. The agent, attorney, or “certified public Acautt ‘designated i in qwiiting igual by ihe owner as 5 the” oo SELASSIE RSPAS PURI KEEN GERRARD particular owner of the community without written consent from said owner.
EFFECTIVE DATE: October 6, 2015 i 6.) The Association may not release any records that indicate the violation history or payment history of a Authorized Board Member Signature: i i é i i 1 PGCE AERO, SISTERS Payment Plan Policy for the Preserve at Castle Hill Homeowners Association, Inc.
STATE OF TEXAS § § COUNTY OF BEXAR § WHEREAS, The Preserve at Castle Hill Homeowners Association, Inc. (the “Association”) is charged with administering and enforcing the Declaration of Protective Covenants (the “Declaration”), record reasonable guidelines to establish an alternative payment schedule by which an owner may make partial “payments: to the Association for ‘delinquent regular or Spécial assessments or any other amount owed ‘to the 4 Association without accruing additional monetary penalties; and cc ’ WHEREAS, the Association’s Board of Directors (the “Board”) desires to establish guidelines consistent with Section 209.0062;. coms say een pee ee oe ns J nen ererrwnenesry san _ NOW, THEREFORE, the Board has duly adopted the following “Payment Plan Policy” (the “Policy”):
an _ NOW, THEREFORE, the Board has duly adopted the following “Payment Plan Policy” (the “Policy”): years from the date a payment plan request is received by the Association shall be eligible for a payment plan under this Policy (a “Payment Plan”). - . .
- 2.) Duration & Terms | ok Bo ee a. A Payment Plan shall have a minimum term of not less than 3 months; b. Association may use its discretion to determine the maximum term of a payment plan; c. Despite the foregoing, the Association may not allow a Payment Plan for any amount that extends more than 18 months from the date of the owner’s request for a Payment Plan; d. Association may require a good faith payment of not more than 25% prior to commencing a . payment plan. : 2 om y e. Any eligible owner shall be allowed, without deliberation by the Board, to pay a delinquent balance in up to 12 equal consecutive monthly installments, with the first payment due within 30 days of the approval of the Payment Plan; f. Any owner may submit a request for a Payment Plan that does not meet the foregoing guidelines, along with any other information they wish the Board to consider, and the Board may approve or disapprove such Payment Plan, in its sole discretion; and, g. If an owner who is not eligible to receive a Payment Plan asks for a Payment Plan, then the Board shall be entitled to approve or disapprove a Payment Plan, in its sole discretion.
3.) Execution a. All Payment Plans must be in writing and signed by the owner entering into said Payment Plan.
4.) Fees and Payment a. All payments shall be due by the date specified in the Payment Plan;
Execution a. All Payment Plans must be in writing and signed by the owner entering into said Payment Plan.
4.) Fees and Payment a. All payments shall be due by the date specified in the Payment Plan; b. Failure by an owner to make a payment by the time frame specified in the Payment Plan shal] result in immediate default of said Payment Plan; c. Additional monetary penalties will not accrue during the term of the Payment Plan.
Notwithstanding the foregoing, interest as allowed under the Declaration may continue to accrue during the term of the Payment Plan. The Association may provide an estimate of the amount of interest that will accrue during the term of the Payment Plan. Furthermore, the Association may charge an owner a reasonable cost for administering the Payment Plan (the “Administrative Costs”). Any Administrative Costs will be identified in the Payment Plan.
5.) Default a. Any owner who defaults under a Payment Plan shall remain in default until his/her entire account balance is brought current; b. There is no opportunity to cure a default under a Payment Plan; c. While an owner is.in default of a Payment Plan issued pursuant to this Policy, payments by...
the owner shall be applied in the manner specified in the written payment plan agreement.
. ERPRCT ar Gelber é aie. — F an a oo po a _— Be ows Authorized Board Member Signature: ero SPHERE PA SIC MENSA Membership Voting Policy for the Preserve at Castle Hill Homeowners Association, Inc.
STATE OF TEXAS § § COUNTY OF BEXAR — § This Membership Voting 5 Policy for the Preserve at Castle Hill Homeowners Association, Inc. (the “Policy”) is adopted by the Preserve at Castle Hill Homeowners Association, Inc. te (fis “Association”), a Texas Non-Profit Corporation. - ; cE aS ee ee eee
stle Hill Homeowners Association, Inc. (the “Policy”) is adopted by the Preserve at Castle Hill Homeowners Association, Inc. te (fis “Association”), a Texas Non-Profit Corporation. - ; cE aS ee ee eee 209. 00593 and 209.0054 of Texas Property” ‘Code ‘(the “Voting Requirements” , and; 3 i “WHEREAS, the Assaciaton may adopt policies ‘and rules to help facilitate the provisions outlined i in the Voting Requirements. : NOW THEREFORE, the Association hereby adopts a Membership Voting , Policy as follows: 1.) The Association shall have the sole authority to promulgate all ballots, absentee ballots, proxy f forihs et or other instruments (“Voting Instruments”) for use in Association wide votes or elections and the | Association may not accept any other form: of these instruments in connection with an Association vote or election.
2.) The Association may include copies of Voting Instruments for use/in Association wide votes or | ‘elections in the notice of said meeting. Members shall otherwise be entitled to obtain from the ~ Association copies of said unexecuted Voting Instruments.
3.) All Voting Instruments must be signed and dated by the member executing said instrument.
Unsigned or undated instruments may be deemed invalid and may not be counted toward ; eyecrn and/or totals in a vote or election.
4.) Voting Instruments may be submitted to the Association electronically, by mail or in person not later | than one business day prior to the election or vote to which they pertain. Voting Instruments may _ also be submitted at the meeting to which they pertain prior to the close of voting.
son not later | than one business day prior to the election or vote to which they pertain. Voting Instruments may _ also be submitted at the meeting to which they pertain prior to the close of voting.
5.) Electronic submission of executed Voting Instruments may include e-mail submission or facsimile transmission of said Voting Instrument to the respective email address or fax number listed for such purpose on said instrument promulgated by the Association. Electronic submission of said Voting Instruments shall also include an electronic transmission made through a secured exchange available | through the Association’s website.
6.) Voting Instruments may also be mailed to the principal office address of the Association as listed on the Voting Instrument. If mailing, Voting Instruments must be received not later than one business day prior to the Election or Vote to which they pertain.
7.) Votes cast by proxy may only be cast in person by the proxy holder at the meeting for which said proxy is effective.
EFFECTIVE DATE: October 6, 2015 Z . = Authorized Board Member Signature: LMAO Date: SO-b6-, 1S E-mail Registration Policy for the Preserve at Castle Hill Homeowners Association, Inc.
STATE OF TEXAS § § COUNTY OF BEXAR § ’ WHEREAS, The Preserve at Castle Hill Homeowners Association, Inc., a Texas non-profit corporation (the “Association”) is charged with raalenuinintesing and enforcing the Declaration of Protective Covenants (the ~: “Declaration: sh Senge re, a memes 2oye 8 Bf. Be Sess TES, . aes Wem: SR Teer) gM esa ns goa mang, Rumney ox j ‘ad the ‘required notice of a ‘meeting of the Association? s Board of Directors (the “Board”). ‘by e-mail to, each
‘ad the ‘required notice of a ‘meeting of the Association? s Board of Directors (the “Board”). ‘by e-mail to, each owner who has registered an é-mail address with the Association; : ? WHEREAS, rmuntohiné to Section 209. 005108, it is an owner’s duty to Keep an updated e-mail adates : registered with the Association; | md “NOW ‘THEREFORE, the ‘Board. has duly edoped the @ following “E-mail U Registration n Policy” (ie “okee i 1. ) An e-mail address shall be considered repintered seith the Association for the purposes of receiving .
“notices pursuant to Section 209.0051(e)(2)(B) when: (1) the owner has completed the registration form available at www.spectrumam.com that is required to gain online access to the Association’s website; and (2) the owner has received confirmation that said submission has been received and approved. : 2.) For an owner to receive notices pursuent to Section 209.005 1eY2)B), the registration f¢ form must be completed and submitted after September 1, 2013. ° 3.) No other form of e-mail registration shall be accepted for the purpose of communicating notices under Section §209,0051(e)(2)(B) regardless of whether said e-mail address has been previously used for communications to or from the Association.
EFFECTIVE DATE: October 6, 2015 OL we ff oD pee Authorized Board Member Signature: A Go Li KLE Date: O-O-/ 5 reece Pc NN STORRS NEES TERETE TATOOS TSAR ENS EES pacar arcana he Religious Item Display Guidelines for the Preserve at Castle Hill Homeowners Association, Inc.
STATE OF TEXAS § § COUNTY OF BEXAR § Pursuant to the Bylaws of the Preserve at Castle Hill Homeowners Association, Inc.(referred to as
ines for the Preserve at Castle Hill Homeowners Association, Inc.
STATE OF TEXAS § § COUNTY OF BEXAR § Pursuant to the Bylaws of the Preserve at Castle Hill Homeowners Association, Inc.(referred to as “Association”) and the Declaration of Protective Covenants, the Directors of the Preserve at Castle Hill foe Homeowners Association, His a Texas non-profit corporation, < consent to the adoption of the Following: resolution: "Architectural Guidelines f for or Religious Displays . - a we | : WHEREAS: enforcing a restrictive covenant which governs an owner's or resident’s right to display or affix on ... the entry to the owner’ s or resident’s dwelling one or more religious items the display of which i is. coe 2. Pursuant to Section 202.018(b) of the Texas Property Code, the Board of Directors is permitted to to , adopt certain limitations on the display of religious items.
BEITRESOLVED THAT:) ~ ie 1. In order to comply with Section 202.01 8 of the Texas Property Code, the Board of Directors of the Association adopts the following guidelines to govern the display of religious symbols.
a. The religious item cannot threaten public health or safety.
b. The religious item cannot violate the law.
c. The religious item cannot contain language, graphics or other display that is patently offensive to a passerby.
d. The religious item must be located on the entry door or entry door frame and cannot extend past the outer edge of the door frame of the dwelling.
e. The maximum space allotted to a religious item or combination of religious items shall be no more than 25 square inches.
ame and cannot extend past the outer edge of the door frame of the dwelling.
e. The maximum space allotted to a religious item or combination of religious items shall be no more than 25 square inches.
f. The Association may remove any item that does not conform to the statute.
2. In the event of any conflict between these provisions and any religious item display restrictions contained in any governing documents of the Association, including design guidelines, policies and the Declaration, this Religious Item Display Policy controls.
EFFECTIVE DATE: October 6, OY . Lh tte bo8 Authorized Board Member Signature: L a tL Date: / O ~ (5 SOTA TERRE server (CxTRONE REUTERS TT Solar Energy Device Guidelines for the Preserve at Castle Hill Homeowners Association, Inc.
STATE OF TEXAS § i £ § COUNTY OF BEXAR § Pursuant to the Bylaws of the Preserve at Castle Hill Homeowners Association, Tnc.(referred to as Homeowners Association, Inc., a Texas non-profit corporation, consent to the adoption of the following © ~—agohition? “ET TE ET woe Some aeerneemee RE: Architectural Guidelines for Solar Energy Devices WHEREAS: we Spopcme os 7 Loe _ 1. The Texas Property! Code Chapter 202 Section 202.010 precludes associations from adopting or ; “2 ‘1 enforcing a complete prohibition on solar energy devices; and 02 ee , 2. Pursuant to Section 202.010 of the Texas Property Code, the Board of Directors is permitted to adopt : certain limitations on solar energy devices. | ; _ BEIT RESOLVED THAT: 1. Inorder to comply with Section 202.010 of the Texas Property Code, the Board of Directors of the
ctors is permitted to adopt : certain limitations on solar energy devices. | ; _ BEIT RESOLVED THAT: 1. Inorder to comply with Section 202.010 of the Texas Property Code, the Board of Directors of the Association hereby repeals any and all prior restrictions on solar energy devices contained in any governing document of the Association which are inconsistent with the new law, and adopts the _ following guidelines to govern solar energy devices. : a. Solar panels may be approved by the architectural review committee, but prior to installation you must obtain written approval from the architectural review committee; b. Unless there is supplied documentation stating that the energy production of the solar panel will be compromised by more than ten percent the solar panel must be placed on the rear facing portion of the roof, or may be placed on the rear facing portion of another approved structure; c. The solar panel may not be higher or wider than any flat portion of the roof with where it is attached. The top edge of the solar panel must be parallel with the roofline, or if the roofline is at an angle in must be parallel with the bottom portion of the roof. The solar panel must also conform to the slope of the roofline; d. If the solar panel will be located anywhere on the lot other than a roof of the home or other approved structure the solar panel must be located below the fence line; e. The color of the solar panel frames, brackets, wires and pipes must be included with the improvement request.
i 2. Inthe event of any conflict between these provisions and any solar energy device restrictions contained in any governing documents of the Association, including design guidelines, policies and the Declaration, this Solar Energy Device Policy controls. | | L
any solar energy device restrictions contained in any governing documents of the Association, including design guidelines, policies and the Declaration, this Solar Energy Device Policy controls. | | L EFFECTIVE DATE: October 6, 2015 Authorized Board Member Signature: Roofing Material Guidelines for the Preserve at Castle Hill Homeowners Association, Inc.
STATE OF TEXAS § § COUNTY OFBEXAR § Pursuant to the Bylaws of the Preserve at Castle Hill Homeowners Association, Inc.(referred to as Homeowners aeeniation, (i Inc., a Texas neat corporation, consent to the adoption of of the e following 5 “resolution: es -os Hi, SIGS coo eecemanse on aE —— mes oS zoo oe tees koi 2b: Rooke.
RE: Architectural Guidelines for Roofing Materials on WHEREAS: . es oe Pe oo, 1. The Texas Pusey Code Chapter 202 Section 202. 011 precludes a associations from edoting 0 or - enforcing a prohibition ore restriction on certain roofing materials. certain limitations on roofing materials.
BE IT RESOLVED THAT: 3. In order to comply with Section 202.011 of the Texas Property. Code, the Board of Bienes of the Association adopts the following guidelines for certain roofing: materials.
a. Certain types of roof shingles are designed the prevent wind and hail damage, prenide heating and cooling efficiencies, or provide solar generation capabilities.
_b. Prior to installation of these types of roof shingles, you must obtain written approval from the architectural review committee.
c. To comply with these guidelines the roof shingles must resemble the shingles used on other properties within the subdivision.
u must obtain written approval from the architectural review committee.
c. To comply with these guidelines the roof shingles must resemble the shingles used on other properties within the subdivision.
d. The shingles must also be more durable than and are of equal or greater quality to the shingles used on other properties within the subdivision.
e. The shingles must match the aesthetics of other properties surrounding the owner’s property.
4. Inthe event of any conflict between these provisions and any roofing material restrictions contained in any governing documents of the Association, including design guidelines, policies and the Declaration, this Roofing Materials Policy controls.
EFFECTIVE DATE: October 6, 2015 _ Authorized Board Member Signature: i LE tev Date: 7% 0-6 - < o 2.” Pursuant to Section 202.011 of the Texas Property Code, the Board of iinectonn is permitted to nae — SFIS ESE UIST rest EES SRSB SEEDER OCTET Rainwater Collection Devices Guidelines for the Preserve at Castle Hill Homeowners Association, Inc.
STATE OF TEXAS § : : § ' = Pursuant to the Bylaws of the Préserve at Castle Hill Homéownets Association, Inc.(réferred toas 0 OR EAS RE: Architectural Guidelines for Rainwater Collection Devices "WHEREAS: enforcing certain prohibitions on restrictions on rain barrels and rainwater harvesting systems; and
enforcing certain prohibitions on restrictions on rain barrels and rainwater harvesting systems; and : 2.) Pursuant to Section 202.007(d) of the Texas Property Code, the Beard of Directors is permitted to : adopt certain limitations on rainwater harvesting systems. a ee BE IT RESOLVED THAT: 1.) In order to comply with Section 202.007(b) of the Texas Property Code, the Board of Directors of the Association adopts the following guidelines for rainwater harvesting devices: a. The barrels or system must be of a color that is consistent with the color scheme of the owner’s home. . . : .
b. The barrels or system cannot be located between the front of the owner’s home and an adjoining or adjacent street.
c. The barrels or system must not display any language or other content that is not typically included on the item when it is manufactured.
d. The Association may regulate the size, type, materials and manner of screening for barrels and systems that are visible from the street, another lot, or common area.
e. There must be sufficient areas on the owner’s property to install the barrels or system.
2.) In the event of any conflict between these provisions and any rainwater collection device restrictions contained in any governing documents of the Association, including design guidelines, policies and the Declaration, this Rainwater Collection Device Policy controls.
EFFECTIVE DATE: October 6, 2015 Authorized Board Member Signature: Se bee Date: / On Ov a i : 4 } SHOTS ASIN RAVES MANETTE Sa CEO UDB TRS BOSE STAT Flag Display Guidelines for the Preserve at Castle Hill Homeowners Association, Inc.
STATE OF TEXAS § COUNTY OF BEXAR... § | oe
On Ov a i : 4 } SHOTS ASIN RAVES MANETTE Sa CEO UDB TRS BOSE STAT Flag Display Guidelines for the Preserve at Castle Hill Homeowners Association, Inc.
STATE OF TEXAS § COUNTY OF BEXAR... § | oe ” = Pursuant to the Bylaws of the Preserve at Castle Hill Homeowners Association, Iné. and the Declaration of - Protective Covenants, the-Directors of the Preserve.at Castle Hill Homeowners Association, Inc., a Texas non-------~ : & 1) The Texas Property Code Section 202.011 ‘precludes associations from adopting or enforcing a 7 ~-""""" “Srohibition Or restriction om certain flag displays; and 9 7 eee 2.) Pursuant to Section 202.011 of the Texas Property Code, the Board of Directors is permitted to adopt certain guidelines on flag displays. : . : : 2 BEITRESOLVED THAT: Pas 1.) In order to comply with Section 202.011 of the Texas Property Code, the Board of Directors of the Association adopts the following guidelines for flag displays: a. United States Flags must be displayed in accordance with 4 U.S.C. Sections 5-10.
b. The Texas Flag must be displayed in accordance with Chapter 3 100 of the Texas Government Code. = 3 c. A flagpole, whether attached to a dwelling or freestanding, must be constructed of permanent, long-lasting materials with a finish appropriate to the materials used in the construction of the flagpole and harmonious with the dwelling.
d. The flag display must conform to all setbacks, easements, and zoning ordinances.
e. Flag poles may be installed in the front yard with the approval of the Architectural Control Committee so long as there is not less than a 15” setback.
l setbacks, easements, and zoning ordinances.
e. Flag poles may be installed in the front yard with the approval of the Architectural Control Committee so long as there is not less than a 15” setback.
f. Flags and flagpoles must be maintained in good condition; flags and poles that are deteriorating or represent an unsafe condition must be repaired, replaced or removed.
g. Flagpoles are limited to one per lot, not to exceed 20 feet in height.
h. Flag size is limited to 3’ x 5’.
An owner can only place a flagpole or flag on their own property with the approval of the Architectural Control Committee and no other property.
j. You must abate any noise that is caused by the external halyard of a flagpole.
2.) The American Flag, Texas Flag or flag from one of the United States armed services may be flown from wall mounted poles or ground mounted flagpoles. The installation of all flagpoles must be approved by the committee for height and location. The location and intensity of lights used to illuminate a displayed flag must also be approved by the Architectural Control Committee.
pete nea nee eg en TP MEO MIR TT TTT TELESIS SENT TOTES LOSS IT 3.) In the event of any conflict between these provisions and any flag display restrictions contained in any dedicatory instruments of the Association, including design guidelines, policies and the Declaration, this Flag Display Policy controls.
EFFECTIVE DATE: October 6, 2015 Authorized Board Member Signature: Drought-Resistant Landscaping and Natural Turf Guidelines for the Preserve at Castle Hill Homeowners Association, Inc.
STATEOF TEXAS § | § COUNTY OF BEXAR § “Pursuant to the Bylaws of the Preserve at Castle Hill Homeowners Association, Inc. and the Declaration of : ere AP PEE T Sao
§ | § COUNTY OF BEXAR § “Pursuant to the Bylaws of the Preserve at Castle Hill Homeowners Association, Inc. and the Declaration of : ere AP PEE T Sao Preserve at Castle Hill Homeowners Association, Inc.,a Texas non _.. profit corporation (referred to as “Association”), adopt the following resolution:........- NE Leper RE: Architectural Guidelines for Drought-Resistant Landscaping and Natural Turf | WHEREAS: LoL. The Texas Property Code Section 202.007 precludes. associations from adopting or enforcing a prohibition that restricts an owner from using drought-resistant landscaping or water conserving natural turf; and : _ 2. Inthe best interest of the Association in light of frequent and persistent drought conditions in the area, the Association desires to adopt the following guidelines. ° BE IT RESOLVED THAT the Association’s supplementary guidelines on drought-resistant landscaping and water conserving natural turf are as follows: ‘ : 1. Inorder to comply with Section 202.007 of the Texas Property Code, the Board of Directors of the Association adopts the following guidelines for the use of drought-resistant landscaping or water conserving natural turf: a.
© to pga om The Architectural Control Committee (ACC or ARC) will allow variances for xeriscaping as long as 25% of publicly visible area is covered with natural turf and all other guidelines below are met.
Homeowners must submit an Architectural Control Committee request or a request for a variance to the Architectural Control Committee (as applicable). The request must include details of the project and a design plan. Installation of the new xeriscaping cannot begin until the request has been approved.
rchitectural Control Committee (as applicable). The request must include details of the project and a design plan. Installation of the new xeriscaping cannot begin until the request has been approved.
Non-turf planted areas must be bordered to define the xeriscaped areas clearly from turfed areas.
Xeriscaped areas must be kept maintained at all times to ensure an attractive appearance. This includes trimming plants, keeping the area weed-free, and edging along borders.
No boulders or large rocks exceeding six inches (6") may be used on the narrow strips between sidewalks and the street curb.
No plants may encroach onto or overt public sidewalks.
No plants with thorns, spines, or sharp edges can be used within six feet (6’) of the sidewalks.
Urns, pots, and other manmade ornamentation cannot exceed four (4) items in public view.
No plants greater than twelve inches (12") in height should be planted in the sidewalk strip area.
Sickly and dying plants must be removed and replaced.
k. Perennials and ornamental grasses that die back in winter must be cut back to remove dead material.
2. Xeriscaping - Xeriscaping means using native and adapted plants that grow and sustain themselves with low water requirements, and that can tolerate heat and drought conditions.
_ Ground Cover - If a request is granted, non-turf areas can contain decomposed granite, ground hardwood mulch, crushed limestone, flagstone, or other loose stone material for a ground cover. The ground cover must be maintained to prevent weed growth, preferably without using toxic or.
environmentally harmful chemicals. Paver stones may be used to create walkways. Concrete surfaces are limited to driveways and sidewalks only.
o prevent weed growth, preferably without using toxic or.
environmentally harmful chemicals. Paver stones may be used to create walkways. Concrete surfaces are limited to driveways and sidewalks only.
. Plants - Use plants adapted to the pH soil conditions created by the non-turf materials used. For _. ‘granite. For:public safety, no plants with thoms, spines, or sharp edges can be used within six feet.
(6!) of the sidewalks. Also, no plants higher than twelve inches (12") may be planted in the sidewalk: ---- strip, as this constitutes a visual safety hazard to pedestrians and drivers. D . Borders - Xeriscaped areas must be surrounded by a border to clearly define the xeriscaped areas”.
from turfed areas. Borders can consist of metal edging or mortared masonry units. Masonry products include stone, clay brick pavers, or conctete masonry units manufactured as edging shapes. Any products must be properly mortared in place to avoid displacement and weed encroachment or growth between masonry units. Brick masonry must be approved for color and type; if brick units are to be used they must be solid units, not those with holes. No," common" concrete blocks are .
permitted. If iron edging is used, it must be properly staked and set with top edge not more than two inches (2”) above grade. Borders must be maintained as part of the landscaping, must be kept in attractive condition, and must be edged. : . Turf Grasses - Homeowners should consider replacing "thirsty" turf grasses such as St. Augustine
be maintained as part of the landscaping, must be kept in attractive condition, and must be edged. : . Turf Grasses - Homeowners should consider replacing "thirsty" turf grasses such as St. Augustine with turf that has lower water requirements. Good turf grasses for our area include Buffalo grass, Zoysia, and Bermuda. However, no one turf grass is ideal for all situations, so carefully consider the amount of sunlight your lawn receives before choosing a new turf grass.
. Hardscapes - Hardscapes can include large boulders or other natural materials that are used as part of xeriscape landscaping design. Urns, pots, and other man-made ornamentation can add variety, but are not to exceed four (4) items in public view. Any proposed landscape "decorative items" such as birdbaths, statuary, or other similar non-vegetative items must be approved in advance. No boulders or large rocks exceeding six inches (6") may be used on the easement strips between the sidewalks and the street curb.
. Landscape Maintenance - Xeriscaped areas are subject to the same maintenance requirements as other landscaping and must be maintained at all times to ensure an attractive appearance. Plants must be trimmed, beds must be kept weed-free, and borders must be edged. No plants may encroach on sidewalks. Sickly and dying plants must be removed and replaced. Perennials that die back during winter must be cut back to remove dead material. This includes most ornamental grasses and other flowering perennials that go dormant to the ground in winter. Xeriscaped areas are subject to the same maintenance requirements as other landscaping and must be maintained at all times to ensure an attractive appearance. Plants must be trimmed, beds must be kept weed-free, and borders must be
the same maintenance requirements as other landscaping and must be maintained at all times to ensure an attractive appearance. Plants must be trimmed, beds must be kept weed-free, and borders must be edged. No plants may encroach on sidewalks. Sickly and dying plants must be removed and replaced. Perennials that die back during winter must be cut back to remove dead material. This “ “proposed masonry edging must receive approval ofthe Architectural Control Committee.-All masonry ~— ESE TR ERIE SERVER STOTT includes most ornamental grasses and other flowering perennials that go dormant to the ground in winter.
. To the extent these guidelines contradict with any previous guidelines, rules, covenants, or restrictions, these guidelines shall control. These guidelines are supplementary and are in addition to any and all other covenants, conditions, restrictions, rules, and guidelines in effect for the Association.
ERFECTIVEDATE: October 6, 2015 7 Authorized Board Member Signature: Assessment Collection Policy for the Preserve at Castle Hill Homeowners Association, Inc.
‘STATE OF TEXAS § § “COUNTY OF BEXAR a . § -o ; 2 . - ‘3 aie Be ow “to as “Association”) and the Declaration of Protective Covenants, the Directors of the Preserve at Castle Hill _.
Homeowners Association, Inc., a Texas non-profit corporation, consent to the 1¢ adoption of the fllinains resolution: RE: Assessment Collections Policy 1 Pursuant to Chapter 209 of the Texas Property Code, the Board of Directors of the Association hereby - adopts this policy for ‘the purposes of establishing a uniform anil systematic procedure to collect assessments and other charges of the Association; and
Board of Directors of the Association hereby - adopts this policy for ‘the purposes of establishing a uniform anil systematic procedure to collect assessments and other charges of the Association; and 2. The Association’s economic well-being relies on the timely payment of assessments a other allowable charges.
3. Itis the Board’s duty to use its best efforts to collect funds owed to the Association.
BE RESOLVED THAT: 1. Amounts payable to the Association include, but are not limited to, regular assessments, special assessments, rules enforcement fees, repairs to the common areas that are an owner’s responsibility, the cost of collection including but not limited to late fees, administrative fees, legal fees and other costs associated with collection of funds on behalf of the Association.
2. The procedures in the Assessment Collection Schedule (attached) shall be the assessment collection policy of the Association and shall be enforced.
EFFECTIVE DATE: October 6, 201 5.
Authorized Board Member Signature: _p: ILD Date: (O77 Co ss A161 EAB PSEC PO PTT ATR TET PTE TT ICON T SRS ER SAE ITE ETH OETEY EET oo Assessment Collection Schedule for the Preserve at Castle Hill Homeowners Association, Inc.
Collection Action Late Charge Administration Fee eyditstm ast 1* Notice: Courtesy Notice ae a Ga Final Statutory Notice: Notice of Tu Collection Agent/Attorney (sent by cert. mail). {j doc a — lpecnic.
documents. ..: Account Invoicing: The first notice is sent after the late date per the governing documents. The second and subsequent notices are sent roughly twenty-five to thirty days apart from one another each requiring payment be made by a specified due date to avoid further
er the governing documents. The second and subsequent notices are sent roughly twenty-five to thirty days apart from one another each requiring payment be made by a specified due date to avoid further collection action. If an owner pays in full before the payment due date then invoice rebilling will cease on that owner’s account.
General Policy: All fees/charges paid by the Association in connection with the invoicing of an owner's account shall be reimbursed by the owner. “Non sufficient funds” (NSF) and/or “stop payment” checks shall be assessed a charge of $25.00 paid to Managing Agent and reimbursed by the owner.
Payment Plans: Payrnent plans shall be approved as per the Association’s approved payment plan policy. Owners shall be required to sign an agreement and abide by it. 1f an owner does not abide by the agreement, then the owner’s account shall move forward in accordance with the invoicing schedule.
Collection of Account by Attorney: Once an account is turned over to the association’s attorney all methods of collections may be pursued.
If the owner does not respond to the attorney's demand letter a lawsuit may be filed anda judgment obtained. If the owner fails to respond to the aforementioned action by making payment in full or by signing an approved payment plan then the property may be foreclosed upon in accordance with the governing documents and the current state law. Once the property is foreclosed the Association shall move to evict the residents, collect payment for rent, and/or sell the property in accordance with state law.
PEGE SRNR ARAISATUS setenepeinesmetntty SS RAPS A POE TTR PREPS RNAS RPE ATOR ORT Violation Enforcement Resolution for the Preserve at Castle Hill Homeowners Association, Inc.
STATE OF TEXAS § § COUNTY OF BEXAR §
AISATUS setenepeinesmetntty SS RAPS A POE TTR PREPS RNAS RPE ATOR ORT Violation Enforcement Resolution for the Preserve at Castle Hill Homeowners Association, Inc.
STATE OF TEXAS § § COUNTY OF BEXAR § Pursuant to the Bylaws | of the Preserve at Castle Hill Homeowners Association, Inc. (referred to as “Association”) and the Declaration of Protective Covenants, the Directors of the Preserve at Castle Hill ” resolution: <5 2 TRS LR Sop ce cipen RL. SOL OETEE GE LE TTS Violation Enforcement Policy °° ’ WHEREAS: “1. The Board of ‘Directors i is empowered to énforce the ‘covenants, “conditions and restrictions of the Covenants, Bylaws and any rules and regulations of the Association. 4 BE RESOLVED Tee 1. The Board of Directors hereby adopts this Violation Enforcement Policy to establish equitable policies for the Association in compliance with the Chapter 209 of the Texas Property Code, titled the “Texas Residential Property Owners Protection Act,” as it may be amended (the “Act”). To the extent any provision within this policy is in conflict the Act or any other applicable law, such pooviston shall be modified to comply with the applicable law.
2. Afl rules of the Association shall be enforced 3. The Violation Schedule (attached) shall be the Association’s policy of enforcement.
EFFECTIVE: September 8, 2014 (O- 6-5 Authorized Board Member Date Violation Schedule for the Preserve at Castle Hill Homeowners Association, Inc.
Violation Procedure Status Action Required Non-compliance &NoEor
Schedule for the Preserve at Castle Hill Homeowners Association, Inc.
Violation Procedure Status Action Required Non-compliance &NoEor Ifa homeowner contacts management with the intent to correct a violation and asks for an extension, management shall grant _ such extension if it deems the extension reasonable. If the homeowner does not cure the violation after the extension period the homeowner shall immediately be referred to the Association’s attorney. : mo It is the option of the Board to decide when and if an account goes to the attorney. The decision to escalate an account to the attorney may be based on violation severity, prior violation history or other factors that may influence the Board of Director’s and a demand for compliance with the Association’s governing documents. If the homeowner does not respond the attormey shall pursue all available action to cure the violation through the court/legal system. If allowable by law and the Association’s Declaration of Covenants, all attorneys’ fees/court costs shall be the homeowner’s responsibility and shall be charged to the homeowners account and the money due shall be subject to the collection policy. If the amount due is not paid the attorney shall file a notice of lien. : Other: This policy may be amended and/or adjusted by the Board of Directors from time to time without notice. Homeowners are advised that they should contact the management company to request the most recent version of this policy if they have a
sted by the Board of Directors from time to time without notice. Homeowners are advised that they should contact the management company to request the most recent version of this policy if they have a question and/or need assistance in making payment arrangements. ; TT SANTA T EASEMENT aa schedule cr created d by Se ‘Section 209.0063 of thé Texas a Hiopexty Code; ai arid ° Application of Payments Policy for the Preserve at Castle Hill Homeowners Association, Inc.
STATE OF TEXAS § § COUNTY OF BEXAR § WHEREAS, The Preserve at Castle Hill Homeowners Association, Inc., a Texas non-profit corporation (the “Association”) is: charged with administering and enforcing the Declatation of Protective Covenants ithe ‘“Declaration”); WHEREAS, The Board adopts flees following policy i in order to comply with the priority of Payment ‘NOW THEREFORE, the ‘Board has 2s duly adopted the following bles notigatich of Payments Policy” tie “Policy”): 1) Any delinquent assessment; 2) Any current assessment; assessments or any other charge that could provide the basis for foreclosure; 4) Any attorney’ s fees incurred by the association that are not subject to the preceding subpart; 5) Any fines assessed by the Association; - Do, ‘ 6) Any other amounts owed to the Association. f EFFECTIVE DATE: October 6, 2018 Authorized Board Member Signature: /> fb, See OnE IARETEE AN 26H ELT EST EE TALEO EH EEE USA PIE STITT Guidelines for Land Use of Adjacent Lots for the Preserve at Castle Hill Homeowners Association, Inc.
STATE OF TEXAS § § COUNTY OF BEXAR § Pursuant to the Bylaws of the Preserve at Castle Hill Homeowners Association, Inc. and the Declaration of
the Preserve at Castle Hill Homeowners Association, Inc.
STATE OF TEXAS § § COUNTY OF BEXAR § Pursuant to the Bylaws of the Preserve at Castle Hill Homeowners Association, Inc. and the Declaration of Protective Covenants, the Directors of the Preserve at Castle Hill Homeowners Association, Inc., a Texas nonwi ne cee nee ey tame scent ak a mEK sem cee - 2 _ 1) Section 209.015 of the Texas Property Code restricts the Association from adopting or enforcing a provision in a dedicatory instrument that prohibits a resident's use of an adjacent lot ‘for residential purposes including a garage, sidewalk, driveway, parking area, children's swing or playscape, fence, septic system, swimming pool, utility line, or water well, and the parking or storage of a recreational 2.) Pursuant to Section 209.015 of the Texas Property Code, the Board of Directors is permitted to adopt certain limitations on the land use of adjacent lots owned by a common owner.
BE IT RESOLVED THAT: 1.) In order to comply with Section 209.015 of the Texas Property Code, the Board.of Directors of the Association adopts the following guidelines for Land Use of Adjacent Lots: a. Ifallowed by the dedicatory instruments, adjacent lots may be used for residential purposes such as a garage, sidewalk, driveway, parking area, children's swing or playscape, fence, septic system, swimming pool, utility line, or water well, and the parking or’storage of a recreational vehicle; b. An adjacent lot owned by a common owner to be used for a residential purpose is subject to approval of the Association or its Architectural Control Committee if such criteria is
creational vehicle; b. An adjacent lot owned by a common owner to be used for a residential purpose is subject to approval of the Association or its Architectural Control Committee if such criteria is prescribed in the dedicatory instruments; _ c. When selling the lot, the owner must include the adjacent lot in the sale, restore the adjacent lot to the original condition before the addition of the improvements allowed hereunder, or sell the adjacent lot separately but only for the purpose of constructing a new residence that complies with the existing requirements in the dedicatory instruments.
2.) In the event of any conflict between these guidelines and any use restrictions contained in any governing documents of the Association, including design guidelines, policies and the Declaration, this Land Use for Adjacent Lots Policy controls.
EFFECTIVE DATE: October 6, 2015 Authorized Board Member Signature: (2 x) Date: (0-606 S ASRS eet SYA VERA Conflict of Interest Policy for the Preserve at Castle Hill Homeowners Association, Inc.
STATE OF TEXAS § § COUNTY OF BEXAR § Pursuant to the Bylaws of the Preserve at Castle Hill Homeowners Association, Inc. and the Declaration of - Protective Covenants; the Directors of the Preserve at Castle Hill Homeowners Association, Inc., a Texas nonprofit corporation (referred to as “Association”), adopt the following resolution: ° RS Conflict of interest Botic 2. WHEREAS: P83 DEE i, 5 ere eae em aww oe ue ee eee wt wane mat Mp Benerenees oon 2 Section 209.0052 of the Texas Property Code adds limitations relating to an association contracting services from a board member, a board member’s Relative, a board member’s company, or a board
adds limitations relating to an association contracting services from a board member, a board member’s Relative, a board member’s company, or a board The Association’s Board of Directors (the “Board”) desires to establish a policy ‘consistent with Section 209.0052. ... ie a: - BEIT RESOLVED THAT contracts causing a conflict of interest with a current Director will comply with the following: : hop ose 1.
For purposes of this policy, a Relative is ‘a person related to a current Director within the third degree by consanguinity or affinity. For purposes of this policy, Owned means that a person owns fifty-one percent (51%) or more.
The Association may enter into a contract with a current Director, a Relative of a current Director, a company Owned by a current Director, or a company Owned by a current Director’s Relative or any benefit above and beyond any benefit received by the entire membership of the community if: a. The Association has received at least two other competitive bids for the contract from persons not associated with the Director, Relative, or company (if reasonably available); b. The applicable Director is not given access to the other bids, does not participate in any Board’s discussion regarding the contract, and does not vote on the award of the contract; c, The relationship concerning the applicable Director is disclosed to or known by the Board and the Board, in good faith and with ordinary care, authorizes the contract by affirmative vote of the majority of the Directors who do not have a conflict of interest; and d, The Board certifies by a resolution that the requirements of Section 209.0052 have been met.
ontract by affirmative vote of the majority of the Directors who do not have a conflict of interest; and d, The Board certifies by a resolution that the requirements of Section 209.0052 have been met.
A conflict of interest shall mean, any contract, transaction, or other action taken in the course of Association business that will benefit a current Director, a Relative of a current Director, a company Owned by a current Director, or a company Owned by a current Director’s Relative, or any benefit above and beyond any benefit received by the entire membership of the community.
The interest can be either direct or indirect.
The benefit is not limited to strictly monetary rewards (e.g. access to information for private gain).
sn rt SNES ECS TST SEE SEDO T ESR RETO 6. Ifaconflict of interest is discovered after a decision has been made, the pertinent Director must notify the rest of the Board as soon as he or she is aware of a conflict. .
7. The other board members must reexamine the issues with the new information in accordance with this policy.
Contracts entered into in violation of this policy are void and unenforceable.
9. Acurrent Director with a conflict of interest will still be counted in determining whether a quorum exists.
10, The Board certifies through this resolution that the requirements of Section 209.0052 have been met.
o EFFECTIVE DATE: ..... October 6, 2015. .
a Any Ht herp which restricts the sale. of use of the daseribed resi property because of race is invalid and unenforceabl STATE OF TEXAS, COUNTY OF BEXAR eee unde Feder iag | hereby Certify that this instrument was FILED in File Number Sequence o° this date and al the time stamped hereon by me and was duly RECORDED
ceabl STATE OF TEXAS, COUNTY OF BEXAR eee unde Feder iag | hereby Certify that this instrument was FILED in File Number Sequence o° this date and al the time stamped hereon by me and was duly RECORDED in the Official Public Record of Rea! Property of exer County, Texas on: NOV 12 2015 COUNTY CLERK BEXAR COUNTY, TEXAS Doc# 201502188 : 11/12/2015 SCORN spose? 99 Punts tateconded, inthe Or iciar GERARD C. RICKHOFF COUNTY “Chee TFET EE ARRESTS!
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