DOC #2022080309 CORPORATE CERTIFICATE PROPERTY OWNERS ASSOCIATION OF SPRING BRANCH CROSSING The undersigned certifies that he is the Attorney for PROPERTY OWNERS ASSOCIATION OF SPRING BRANCH CROSSING (the "Association"). The Association is the property owners' association for Spring Branch Crossing, Section 1, a subdivision in Montgomery County, Texas, according to the map or plat thereof recorded in the Map Records of Montgomery County, Texas (the "Subdivision").
The Association is a Texas nonprofit corporation, and attached to this certificate is a true and correct copy of the Association's RECORDS RETENTION SCHEDULE.
Signed this zut day of June, 2022.
PROPERTY OWNERS ASSOCIATION OF SPRING BRANCH CROSSING Bon BRYAN P. FOWLER, Attorney STATE OF TEXAS COUNTY OF MONTGOMERY cos cos cos SWORN TO AND SUBSCRIBED BEFORE ME on the 24th of June, 2022, by BRYAN P.
FOWLER.
JACQUIE SCHWARZ My Notary ID # 6455551 Expires June 1, 2025 q war Notary Public State of Texas THE STATE OF TEXAS COUNTY OF MONTGOMERY တာတ This instrument was acknowledged before me on the 24th a day of June, 2022, by BRYAN P.
FOWLER, Attorney for PROPERTY OWNERS ASSOCIATION OF SPRING BRANCH CROSSING, a Texas nonprofit corporation, on behalf of said corporation.
PUBLIC JACQUIE SCHWARZ My Notary ID #6455551 Expires June 1, 2025 Jacqui Schwary Notary Public State of Texas AFTER RECORDING RETURN TO: BRYAN P. FOWLER The Fowler Law Firm 505 West Davis Conroe, Texas 77301 3 RECORDS RETENTION SCHEDULE OF PROPERTY OWNERS ASSOCIATION OF SPRING BRANCH CROSSING WHEREAS, the property affected by this Records Retention Schedule is subject to certain dedications, covenants and restrictions (the “Declaration") set out in instruments recorded in the Official Public Records of Montgomery County, Texas, as follows:
ntion Schedule is subject to certain dedications, covenants and restrictions (the “Declaration") set out in instruments recorded in the Official Public Records of Montgomery County, Texas, as follows: Declaration of Covenants, Conditions, and Restrictions of Spring Branch Crossing, Section 1, recorded under Clerk's File No. 2022-061974; and WHEREAS, pursuant to the authority vested in the PROPERTY OWNERS ASSOCIATION OF SPRING BRANCH CROSSING (the "Association") in the Declaration and as required by the TEXAS PROPERTY CODE, the Board of Directors of the Association (the "Board") hereby promulgates the following Records Retention Schedule; and WHEREAS, the Association keeps books, records of account, minutes, bank records, tax information, insurance records, real estate records, and other information, in the regular course of its business; and WHEREAS, the Board desires to set a schedule for retaining such records and other information maintained by the Association; and WHEREAS, it is desirable to set a reasonable records retention schedule to maintain control, effective record keeping, and to effectively conduct the Association's normal business.
NOW, THEREFORE, BE IT RESOLVED that the following records retention schedule is established by the Association: I.
CORPORATE "Legal" DOCUMENTS & RECORDS The following records are to be retained permanently: • Articles of Incorporation / Certificate of Formation Bylaws Restrictive Covenants / Declaration Amendments to the Articles of Incorporation / Certificate of Formation Amendments to the Bylaws Amendments to the Restrictive Covenants / Certificate of Formation Deeds for Association Property Annexation Records Plats Management Certificates PROPERTY OWNERS ASSOCIATION OF SPRING BRANCH CROSSING
Amendments to the Restrictive Covenants / Certificate of Formation Deeds for Association Property Annexation Records Plats Management Certificates PROPERTY OWNERS ASSOCIATION OF SPRING BRANCH CROSSING 2022 Records Retention Schedule.06232022.wpd Page 1 of 2 II. CORPORATE FINANCIAL RECORDS The following Financial Records and Reports shall be kept for seven (7) years: • Check Register .
Trail Balance • • Income Statements • • .
Prepaid/Accounts Receivable Detailed General Ledger Accounts Payable Bank Statements/Bank Reconciliations / Cancelled Checks Approved Annual Budget Annual Assessment Roll and sample of a typical assessment statement Year End Audits / Tax Returns III. MINUTes of MeetINGS The following records are to be retained for seven (7) years: • Approved Minutes of Board Meetings Approved Minutes and Records of ACC Meetings Approved Minutes of Committee Meetings Approved Minutes of Annual and Special Meetings of Members IV. ACCOUNT RECORDS OF CURRENT OWNERS: Account records shall be kept for five (5) years.
V. CONTRACTS: Contracts with a term of more than one (1) year are to be retained for four (4) years after contract expires.
This is to certify that the foregoing Schedule was adopted by the Board of Directors, effective as of the date hereof until such date as it may be modified, rescinded or revoked, and supersedes any policy regarding records retention which may have previously been in effect.
The Board of Directors hereby approves and authorizes the above Schedule.
Signed this 24 day of June, 2022.
PROPERTY OWNERS ASSOCIATION OF SPRING BRANCH CROSSING 2022 Records Retention Schedule.06232022.wpd PROPERTY OWNERS ASSOCIATION OF SPRING BRANCH CROSSING President .
Page 2 of 2 FILED FOR RECORD 06/27/2022 01:15PM Mark Tumbl COUNTY CLERK MONTGOMERY COUNTY, TEXAS
cords Retention Schedule.06232022.wpd PROPERTY OWNERS ASSOCIATION OF SPRING BRANCH CROSSING President .
Page 2 of 2 FILED FOR RECORD 06/27/2022 01:15PM Mark Tumbl COUNTY CLERK MONTGOMERY COUNTY, TEXAS Doc #: 2022080309 Pages 4 STATE OF TEXAS, COUNTY OF MONTGOMERY I hereby certify that this instrument was filed in the file number sequence on the date and time stamped herein by me and was duly RECORDED in the Official Public Records of Montgomery County, Texas.
06/27/2022 *Mark Tumbl County Clerk Montgomery County, Texas WONTGOV