Date: 8/21/23 HOA mee Ɵng Call to Order: 6:30 pm Roll Call and Determina Ɵon of Quorum Quorum established: Yes Members Present: Pat Thomas, Joe Bunnell, Renae Ward, Francis Tongol, Absent: Allen Willson (a Ʃended on Zoom) Treasurer’s Report: informaƟon on the website City has approximately 160 FEMA lots. Approximately 60 lots are being maintained through the city license. One HOA has 5 lots, one has 4 lots, and Quakers landing is currently doing 17 lots.
Not a single lot is licensed outside an HOA or isn't next to the person’s property. Lots cannot be used for overnight parking, storage or have any permanent structures. The city has been mowing these proper Ɵes for 20 years without excep Ɵons or complaints that would change their policy. The city will mow at no expense to QLCIA.
Discussed Greener Cleaner current contract. Ge ƫng proposal for one Ɵme mowing for QLCIA property and all 17 FEMA lots.
Monthly regular expenses are for Electricity and Water Annual expenses include: Insurance – Officers, Directors and General Liability Misc. Expenses – AƩorney, Office Supplies, Socials Greener Cleaner op Ɵonal plan OpƟon 1 We met with Greener Cleaner this past Friday and asked Alex to give QLCIA a proposal for landscaping service 1 x per month and relinquishing the FEMA Buyout lots back to the City of Friendswood. They would mow 1x per month. The lots would s Ɵll be mowed 2 Ɵmes per month for the nine-month growing season. This would put approx. $6000.00 per year back in the QLICA Budget.
OpƟon 2 Raise the dues anywhere from 5% up to the $450.00 maximum. The maximum increase is an addiƟonal $125 x 75 = $5,675.00.
OpƟon 3 Relinquish lease for FEMA Buy-out lots back to City of Friendswood. This would put back approximately
5% up to the $450.00 maximum. The maximum increase is an addiƟonal $125 x 75 = $5,675.00.
OpƟon 3 Relinquish lease for FEMA Buy-out lots back to City of Friendswood. This would put back approximately $9,000.00 to $11,000.00. The revised amendment circulated last year was primarily ini Ɵated to increase the bank account to fund repairs for QLCIA property that has not been maintained or updated for many years. Part of the medians in the cul-de-sacs ceased being maintained by.
If we can make some adjustments elsewhere in expenses to save addi Ɵonal monies, then we won't have to increase the HOA Dues any.
Dues increase: We had a telephone conference with the HOA a Ʃorney, and he advised a moderate increase of up to 5%-10% maximum.
5% increase is $18.75 and a 10% increase is $37.50.
GCCDD work in our neighborhood Kevin Holland, President and James Gibson vice president of the Galveston County Consolidated Drainage District and were present to explain the work currently in progress on the FEMA Buyout Lots.
Documenta Ɵon request : Any homeowner or past board member documenta Ɵon needs to turn all of it over to Joe Bunnell. We are trying to get a ll documenta Ɵon current and uploaded to the QLCIA website for all HOA members to have access to. This includes mee Ɵng minutes, proposals, DRV viola Ɵons, meeƟng aƩendance sign-in sheets, ARC Commi Ʃee documenta Ɵon, VoƟng Ballots, etc. THANK YOU for your cooperaƟon with this effort.
Please try to complete this effort within the next 2 weeks.
Changes in fiscal and annual year: AŌer consulƟng with the HOA A Ʃorney, he recommended that we ask you the homeowner,
eraƟon with this effort.
Please try to complete this effort within the next 2 weeks.
Changes in fiscal and annual year: AŌer consulƟng with the HOA A Ʃorney, he recommended that we ask you the homeowner, what you feel is easiest regarding the HOA Dues. Currently our Fiscal Year runs from example: Oct. 1, 2022, thru Sep. 30, 2023. The Annual Year runs from Jan. 1, 2023, to Dec. 31, 2023. We normally pay HOA Dues in arrears. If you decide that you want it to run for example: Jan. 1, 2023, thru Dec. 31, 2023, we would need to change our Fiscal year filing to an Annual year filing with the Texas Secretary of State. We would need a vote of 67% of members at tonight's’ meeƟng to make this change. Lillian suggested we send out le Ʃers if email s are not working.
Renae informed her that we have updated the email list and are not ge ƫng any kicked back now.
Sky Lynn wants to keep front wall men Ɵoning the brick is Chicago brick.
Jamaica Jenny suggest a fund raising event to help people on fixed income. Renae informed her that legally we could not do that. Jamaica suggested that we could raise money for the general funds for the associa Ɵon.
Rene Carmona was upset about changes taking too long. He stated associa Ɵon can change amendment at the me eƟng by majority vote.
Chris and Liz Shaw wants the board to consider Tara Morgans rendi Ɵon of new front wall. Criss wants the board to get quotes on the last boards proposals to change front entrance. Criss was told the board would consider the proposal if he provide cost for the former boards proposals.
Joe contested Chris Shaws statement that the dues increase was voted on at the annual meeƟng. Criss defended his statement by saying because we voted on a budget, we voted on a dues increase.
oposals.
Joe contested Chris Shaws statement that the dues increase was voted on at the annual meeƟng. Criss defended his statement by saying because we voted on a budget, we voted on a dues increase.
Joe showed paper used to ra Ɵfy amendment with no informa Ɵon about the amendment as well as the fact that it was not posted on the web site un Ɵl two days a Ōer it was filed. The statement it was posted in September would be incorrect.
Jamacia Jenny men Ɵon she remembered signing our pe ƟƟon reques Ɵng a meeƟng for a new vote. Although three associa Ɵon members sent a cer Ɵfied leƩer with an agenda and had 42 signatures, the board fist stalled by saying the board couldn't decide on a date (not necessary..the president can.)
The board called a mee Ɵng with their own agenda, having the a Ʃorney being paid over $1000 who stood up only to tell us about or leases. (They are a license.) He also confirmed the false informaƟon being told by the board at that Ɵme.
Joe stated the amendment was signed on the 9th, invoice on the 10th, recorded on the 12th and posted on the website on the October 14th not in September.
meeƟng adjourned: 8:30pm Next mee Ɵng on August 31st LocaƟon: Friendswood Library 6:30 Minutes respec ƞully submi Ʃed by: Joe Bunnell secretary