1513877 Page 1 of 14 10/13/2023 03:25 PM Karen McQueen, Brazos County Clerk Vok 18884 Pg 240 NOTICE OF DEDICATORY INSTRUMENTS for REATTA MEADOWS HOMEOWNERS ASSOCIATION, INC.
ST rr THE STATE OF TEXAS § § COUNTY OF BRAZOS § The undersigned, being the authorized representative of Reatta Meadows Homeowners Association, Inc. (the “Association”), a property owners’ association as defined in Section 202.001 of the Texas Property Code hereby certifies as follows: 1. Property: The Property to which the Notice applies is described as follows: a. Reatta Meadows Subdivision of The Estates at Spring Creek, a subdivision in Brazos County, Texas according to the map or plat thereof recorded in Volume 6118, Page 47 of the Map Records of Brazos County, Texas and all amendments to or replats of said maps and plats, if any.
b. Reatta Meadows Subdivision of The Estates at Spring Creek Development, Section One (1), Phase Two (2), a subdivision in Brazos County, Texas according to the map or plat thereof recorded in Volume 8809, Page 82 of the Map Records of Brazos County, Texas and all amendments to or replats of said maps and plats, if any.
2. Restrictive Covenants: The description of the documents imposing restrictive covenants on the Property, the amendments to such documents, and the recording information for such documents are as follows. This recitation may not include further restrictive covenant documents, amendments and supplements governing the Property: a. Documents: (1) Declaration of Covenants, Conditions and Restrictions for Reatta Meadows Subdivision.
(2) Supplemental Declaration of Covenants, Conditions and Restrictions for Reatta Meadows Subdivision.
b. Recording Information: (1) Volume 6118, Page 180, et seq. in the Official Public Records
sion.
(2) Supplemental Declaration of Covenants, Conditions and Restrictions for Reatta Meadows Subdivision.
b. Recording Information: (1) Volume 6118, Page 180, et seq. in the Official Public Records of Real Property of Brazos County, Texas.
(2) Volume 8815, Page 260, et seq. in the Official Public Records of Real Property of Brazos County, Texas.
Notice of Dedicatory Instruments for Reatta Meadows Homeowners Association, Inc. Page 1 of 3 1513877 Page 2 of 14 10/13/2023 03:25 PM Karen McQueen, Brazos County Clerk Vot 18884 Pq: 241 3. Other Dedicatory Instruments: In addition to the Restrictive Covenants identified in Paragraph 2 above, the following document is a Dedicatory Instrument governing the Association which was previously recorded in the Official Public Records of Real Property of Brazos County, Texas: a. Document: (1) Reatta Meadows Homeowners Association, Inc. Collection Policy and Payment Guidelines.
b. Recording Information: (1) Volume 10569, Page 228, et seq. in the Official Public Records of Real Property of Brazos County, Texas.
4. Dedicatory Instruments: In addition to the Dedicatory Instruments identified in Paragraphs 2 and 3 above, the following documents are Dedicatory Instruments governing the Association: ¢ Bid Solicitation Policy for Reatta Meadows Homeowners Association, Inc.
e 209 Hearing Policy for Reatta Meadows Homeowners Association, Inc.
True and correct copies of such Dedicatory Instruments are attached to this Notice.
This Notice is being recorded in the Official Public Records of Real Property of Brazos County, Texas for the purpose of complying with Section 202.006 of the Texas Property Code. I hereby certify that the information set forth in this Notice is true and correct and that the copies of
os County, Texas for the purpose of complying with Section 202.006 of the Texas Property Code. I hereby certify that the information set forth in this Notice is true and correct and that the copies of the Dedicatory Instruments attached to this Notice are true and correct copies of the originals.
Executed on this the 13® day of October 2023.
REATTA MEADOWS HOMEOWNERS ASSOCIATION, INC.
LAE Eric B. Tonsul, authorized representative By: Notice of Dedicatory Instruments for Reatta Meadows Homeowners Association, Inc. Page 2 of 3 1513877 Page 3 of 4 10/13/2023 03:25 PM Karen McQueen, Brazos County Clerk Vok 18884 Pq 242 THE STATE OF TEXAS § COUNTY OF HARRIS § BEFORE ME, the undersigned notary public, on this 13 day of October 2023, personally appeared Eric B. Tonsul, authorized representative of Reatta Meadows Homeowners Association, Inc., known to me to be the person whose name is subscribed to the foregoing instrument, and acknowledged to me that he executed the same for the purpose and in the capacity therein expressed.
i) My Commission Expires Octobar 31, 2025 Notice of Dedicatory Instruments for Reatta Meadows Homeowners Association, Inc. Page 3 of 3 1513877 Page 4 of 14 10/13/2023 03:25PM Karen McQueen, Brazos County Clerk Volk 18884 Pq: 243 BID SOLICITATION POLICY for REATTA MEADOWS HOMEOWNERS ASSOCIATION, INC.
OS eee STATE OF TEXAS § § COUNTY OF BRAZOS § Lt uy President of Reatta Meadows Homeowners Association, Inc. (the “Association”), do hereby certify that at a meeting of the Board of Directors of the with at least a quorum of the Board members being present and remaining throughout, and being
rd of Directors of the with at least a quorum of the Board members being present and remaining throughout, and being duly authorized to transact business, the following Bid Solicitation Policy was duly approved by a majority vote of the members of the Board: RECITALS: 1. The property encumbered by this Bid Solicitation Policy is that property restricted by the Declaration of Covenants, Conditions and Restrictions for Reatta Meadows Subdivision, recorded in the Official Public Records of Real Property of Brazos County, Texas, under Document No. 00859365, as same has been or may be amended and/or supplemented from time to time (“Declaration”), and any other property which has been or may be subsequently annexed thereto and made subject to the authority of the Association, 2. Section 209.0052(c) of the Texas Property Code (the “Code”) was added to provide an association the right to establish a procedure to solicit bids or proposals for services that will be in an amount in excess of $50,000.00.
3. The Board of Directors of the Association desires to adopt a bids solicitation policy to establish a systematic procedure for soliciting bids or proposals from contractors who the Association may desire to contract with for Services (as defined below).
4. This Bid Solicitation Policy (“Policy”) replaces and supersedes any previously recorded or implemented policy that addresses the subjects contained herein, if any, adopted by the Association.
POLICY: For purposes of this Policy, “Services” include, by way of illustration and not limitation, pool maintenance and management services, fitness center management services, gate system
sociation.
POLICY: For purposes of this Policy, “Services” include, by way of illustration and not limitation, pool maintenance and management services, fitness center management services, gate system management services, access system maintenance services, lighting and light inspection services, janitorial services, landscaping services, pest control services, accounting and legal services and Bid Solicitation Policy for Reatta Meadows Homeowners Association, Inc.
Page 1 of 4 Copyright © 2023 by Roberts Markel Weinberg Butler Hailey PC, all rights reserved. This Policy may be used only in connection with the Reatta Meadows community and the operation of the Reatta Meadows Homeowners Association, Inc.
1513877 Page 5 of 14 10/13/2023 03:25 PM Karen McQueen, Brazos County Clerk Vok 18884 Pg: 244 any other service which the Association may deem to be necessary to or desirable for the administration and maintenance of the community.
1 Applicability. This Policy shall only apply to contracts for Services to be performed by third-party service providers (hereinafter referred to as “Contractors” in exchange for payment by the Association of an amount greater than fifty-thousand dollars ($50,000.00) over the term of the contract. This Policy shall not apply to any contract for the performance of Services in exchange for payment by the Association of an amount less than or equal to fifty-thousand dollars ($50,000.00) over the term of the contract, regardless of whether such contract automatically renews resulting in total payment by the Association of an amount greater than fifty-thousand dollars ($50,000.00).
2. Bid Solicitation. In the event the Association proposes to contract for Services
renews resulting in total payment by the Association of an amount greater than fifty-thousand dollars ($50,000.00).
2. Bid Solicitation. In the event the Association proposes to contract for Services that are subject to this Policy, the Board shall solicit bids or proposals using the bid process established below.
3. Bid Process, a. Solicitation. The Board shall notify potential bidders of an opportunity to submit a bid for Services. Such notification may consist of an invitation to bid, a request for proposals, the submission of a master services agreement, or such other method that the Board, in its sole discretion, may deem appropriate for the solicitation of the Services sought (the “Solicitation’).
The Board shall obtain multiple bids for the Services sought, provided there are multiple Contractors who offer the Services available. Notwithstanding the foregoing, the Board shall determine, in its sole discretion, the number of bids to seek for the Services.
If there is only one qualified bidder for the Services sought, there shall be no requirement to solicit multiple bids.
The Board may implement deadlines by which Contractors must respond to a Solicitation for a bid, which deadlines, if implemented, will be stated in the Solicitation.
The Board has the right, but not the obligation, to remove from consideration any Contractor who fails to respond to the Solicitation by the deadline, if implemented.
b. Evaluation. The Board shall determine the method and criteria by which each bid received will be evaluated. In conducting its evaluation, the Board may rely on factors such as, by way of illustration and not limitation, the scope of services, pricing and payment terms, insurance available to the Contractor, Contractor warranties and
on, the Board may rely on factors such as, by way of illustration and not limitation, the scope of services, pricing and payment terms, insurance available to the Contractor, Contractor warranties and indemnification obligations, references obtained and past experiences with the Contractor. The Board shall have the sole discretion to determine which bid to select, and the Board shall not be obligated to select the lowest bid if the Board determines that a higher bid will better meet the needs of the Association.
Bid Solicitation Policy for Reatta Meadows Homeowners Association, Inc.
Page 2 of 4 Copyright © 2023 by Roberts Markel Weinberg Butler Hailey PC, all rights reserved. This Policy may be used only in connection with the Reatta Meadows community and the operation of the Reatta Meadows Homeowners Association, Inc, 1513877 Page 6 of 14 10/13/2023 03:25 PM Karen McQueen, Brazos County Clerk Vok 18884 Pg 245 Cc. Selection and Notification. The Board shall notify the Contractor whose bid was successful of its selection within a reasonable time period after the date of the Board's decision, which time period shall be determined in the sole discretion of the Board. Such notification may be sent by certified mail, via email, or by any other method that the Board determines that the notification may be received by the selected Contractor.
The Board may, but is not obligated to, notify Contractors whose bids were not selected of the rejection of their bid.
d. Frequency of Solicitation. Regarding Services subject to this Policy that are an ongoing need in the community (by way of illustration, landscaping services), at least three (3) months prior to the expiration of the term of a contract for such Services, the
this Policy that are an ongoing need in the community (by way of illustration, landscaping services), at least three (3) months prior to the expiration of the term of a contract for such Services, the Association shall follow the bid process set forth in this Policy. The Board, in its sole discretion, may determine which Services constitute an ongoing need within the community.
e. Board Discretion. Notwithstanding anything contained in this Policy to the contrary, the Board has the authority to suspend the Solicitation requirements herein for any particular contract for Services as it deems necessary in its sole discretion.
Thereby certify that I am the duly elected, qualified and acting President of the Association and that the foregoing Bid Solicitation Policy was approved by a majority vote of the Board of Directors as set forth above and now appears in the books and records of the Association, to be effective upon recording in the Official Public Records of Real Property of Brazos County, Texas.
at) fo Reatta Meadows Homeowners Association, Inc.
ON By Printed: s26 yd irivn Its: President Bid Solicitation Policy for Reatta Meadows Homeowners Association, Inc.
Page 3 of 4 Copyright © 2023 by Roberts Markel Weinberg Butler Hailey PC, all rights reserved. This Policy may be used only in connection with the Reatta Meadows community and the operation of the Reatta Meadows Homeowners Association, inc.
1513877 Page 7 of 14 10/13/2023 03:25 PM Karen McQueen, Brazos County Clerk Vok 18884 Pg: 246 THE STATE OF TEXAS § tr to COUNTY OF BRAZOS personally appeared Cates INR President of Reatta Meadows Homeowners
Pg: 246 THE STATE OF TEXAS § tr to COUNTY OF BRAZOS personally appeared Cates INR President of Reatta Meadows Homeowners Association, Inc., known to me to be the person whose name is subscribed to the foregoing instrument, and acknowledged to me that he /she executed the same for the purpose and in the capacity therein expressed.
Sy okt.
Notary Public in and for the State of Texas Bid Solicitation Policy for Reatta Meadows Homeowners Association, Inc.
Page 4 of 4 Copyright © 2023 by Roberts Markel Weinber connection with the Reatta Meadows commu Inc.
g Butler Hailey PC, all rights reserved. This Policy may be used only in nity and the operation of the Reatta Meadows Homeowners Association, 1513877 Page 14 of 14 10/13/2023 3:27 PM Karen McQueen, Brazos County Clerk Volume: 18884 Brazos County Karen McQueen County Clerk Lyris WSTSSSSSSSTES Instrument Number: 1513877 Volume : 18884 ERecordings - Real Property Recorded On: October 13, 2023 03:25 PM Number of Pages: 14 rr errr “Examined and Charged as Follows: " Total Recording: $78.00 eS hy ySShhyyeSSSShhhryu eSSSila hh ySSSSSSSSSShh ihesp Any provision herein which restricts the Sale, Rental or use of the described REAL PROPERTY because of color or race is invalid and unenforceable under federal law.
File Information: Record and Return To: Document Number: 1513877 CSC Global Receipt Number: 20231013000117 OPTION 3 ON PHONE Recorded Date/Time: October 13, 2023 03:25 PM User: Thao C Station: CCLERKO1 STATE OF TEXAS COUNTY OF BRAZOS Il hereby certify that this Instrument was FILED In the File Number sequence on the date/time
corded Date/Time: October 13, 2023 03:25 PM User: Thao C Station: CCLERKO1 STATE OF TEXAS COUNTY OF BRAZOS Il hereby certify that this Instrument was FILED In the File Number sequence on the date/time printed hereon, and was duly RECORDED in the Official Public Records of Brazos Caunty, Texas.
Karen McQueen County Clerk Brazos County, TX