1514179 Page 1 of 23 10/19/2023 09:47 AM Karen McQueen, Brazos County Clerk Vok 18891 Pg: 273 SUPPLEMENTAL NOTICE OF DEDICATORY INSTRUMENTS for REATTA MEADOWS HOMEOWNERS ASSOCIATION, INC.
i THE STATE OF TEXAS § § COUNTY OF BRAZOS § The undersigned, being the authorized representative of Reatta Meadows Homeowners Association, Inc. (the “Association”), a property owners’ association as defined in Section 202.001 of the Texas Property Code, hereby supplements instrument entitled “Notice of Dedicatory Instruments for Reatta Meadows Homeowners Association, Inc.” recorded in the Official Public Records of Real Property of Brazos County, Texas under Clerk’s File No. 1513877 (the “Notice”) was filed of record for the purpose of complying with Section 202.006 of the Texas Property Code.
Additional Dedicatory Instrument. In addition to the Dedicatory Instruments identified in the Notice, the following documents are Dedicatory Instruments governing the Association.
¢ Display of Religious Items Policy for Reatta Meadows Homeowners Association, Inc.
¢ Open Records Policy for Reatta Meadows Homeowners Association, Inc.
* Collection Policy for Reatta Meadows Homeowners Association, Inc.
e Security Measures Policy for Reatta Meadows Homeowners Association, Inc.
True and correct copies of such Dedicatory Instruments are attached to this Supplemental Notice.
This Supplemental Notice is being recorded in the Official Public Records of Real Property of Brazos County, Texas for the purpose of complying with Section 202.006 of the Texas Property Code. I hereby certify that the information set forth in this Supplemental Notice is true and correct and that the copies of the Dedicatory Instruments attached to this Supplemental Notice are true and correct copies of the originals.
formation set forth in this Supplemental Notice is true and correct and that the copies of the Dedicatory Instruments attached to this Supplemental Notice are true and correct copies of the originals.
Executed on this 18 day of October, 2023.
REATTA MEADOWS HOMEOWNERS ASSOCIATION, INC.
LAE Eric B. Tonsul, authorized representative By: Supplemental Notice of Dedicatory Instruments for Reatta Meadows Page 1 of 2 1514179 Page 2 of 23 10/19/2023 09:47 AM Karen McQueen, Brazos County Clerk Vol 18891 Pq: 274 THE STATE OF TEXAS Mw Mm COUNTY OF HARRIS BEFORE ME, the undersigned notary public, on this 18t day of October, 2023 personally appeared Eric B. Tonsul, authorized representative of Reatta Meadows Homeowners Association, Inc., known to me to be the person whose name is subscribed to the foregoing instrument, and acknowledged to me that he executed the same for the purpose and in the capacity therein expressed.
SUSAN B. KAYGER NOTARY ID #12401843-7 My Commission Expires October 31, 2025 PATA AAS Supplemental Notice of Dedicatory Instruments for Reatta Meadows Page 2 of 2 1514179 Page 6 of 23 10/19/2023 09:47 AM Karen McQueen, Brazos County Clerk Vol 18891 Pg: 278 OPEN RECORDS POLICY FOR REATTA MEADOWS HOMEOWNERS ASSOCIATION, INC.
THE STATE OF TEXAS in UA um COUNTY OF BRAZOS te Ly.
| nae President of Reatta Meadows Homeowners Association, Inc. (the “Association”), certify that at a meeting of the Board of Directors of the Association (the “Board”) duly called and held on the jh Yay of, f “Cx , 2023, with at least a quorum of the Board members being present and remaining throughout, and being duly authorized to transact business, the following Open Records Policy was duly approved by a majority vote of the members of the Board: RECITALS:
rs being present and remaining throughout, and being duly authorized to transact business, the following Open Records Policy was duly approved by a majority vote of the members of the Board: RECITALS: 1. Chapter 209 of the Texas Property Code was amended to amend Section 209.005 to set forth open records procedures and to require property owners’ associations to adopt and record open records policies consistent with the procedures set forth in the statute.
2. The Board of Directors of the Association desires to adopt an open records policy consistent with the provisions of Section 209.005 of the Texas Property Code.
POLICY: It is the policy of the Association to make the books and records of the Association, including financial records, open to and reasonably available for examination by an Owner, or a person designated in a writing signed by the Owner as the Owner's agent, attorney, or certified public accountant (the “Owner's Representative”) in accordance with the following provisions: 1. Request. An Owner or the Owner's Representative must submit a written request for access or information. The written request must: a. be sent by certified mail to the mailing address of the Association or to the authorized representative of the Association as reflected on the most current Management Certificate of the Association filed of record in accordance with Section 209.004 of the Texas Property Code; b. describe with sufficient detail the books and records of the Association that are requested; and ¢. state whether the Owner or the Owner's Representative elects to inspect the requested books and records before obtaining copies or have the Association forward copies of the requested books and records.
ate whether the Owner or the Owner's Representative elects to inspect the requested books and records before obtaining copies or have the Association forward copies of the requested books and records.
2. Election to Inspect. If an inspection is requested, the Association shall send written notice to the Owner or the Owner's Representative of dates during normal business hours that the Opeu Records Policy for Reatta Meadows Homeoumers Association, lite. Page 1 of 5 © ROBERTS MARKEL WEINBERG BUTLER HAILEY PC 2023. All rights reserved, 1514179 Page 7 of 23 10/19/2023 09:47 AM Karen McQueen, Brazos County Clerk Vok 18891 Pg: 279 Owner or the Owner's Representative may inspect the requested books and records. Such written notice shall be sent on or before the tenth (10%) business day after the date the Association receives the request, unless the Association sends a notice to the Owner or Owner's Representative in accordance with Section 4 below.
3. Election to Obtain Copies. If copies of the identified books and records are requested, the Association shall produce copies of the requested books and records on or before the tenth (10%) business day after the date the Association receives the request, unless the Association sends a notice to the Owner or Owner's Representative in accordance with Section 4.
4. Inability to Produce Records Within 10 Days. If the Association is unable to produce requested books and records on or before the tenth (10%) business day after the date the Association receives the request, the Association shall provide written notice to the Owner or the Owner's Representative that: a. informs the Owner or the Owner's Representative that the Association is unable to produce the requested books and records
all provide written notice to the Owner or the Owner's Representative that: a. informs the Owner or the Owner's Representative that the Association is unable to produce the requested books and records on or before the tenth (10%) business day after the date the Association received the request; and b. states a date by which the requested books and records will be sent or made available for inspection, which date shall not be later than the fifteenth (15%) business day after the date such notice is given.
5. Extent of Books and Records, The Association shall produce books and records requested by an Owner or an Owner's Representative to the extent those books and records are in the possession, custody or control of the Association.
6. Time of Inspection; Copies. If an inspection of books and records is requested or required, the inspection shall take place at a mutually agreed upon time during normal business hours. At the inspection, the Owner or the Owner's Representative shall identify the books and records to be copied and forwarded. The Association shall thereafter make copies of such books and records at the cost of the Owner and forward them to the Owner or the Owner's Representative.
7. Format. The Association may produce books and records requested by an Owner or an Owner's Representative in hard copy, electronic or other format reasonably available to the Association.
8. Costs. The Association may charge an Owner for the compilation, production or reproduction of books and records requested by the Owner or the Owner's Representative, which costs may include all reasonable costs of materials, labor, and overhead. Costs will be billed at the rates established by Section 70.3 of the Texas
d by the Owner or the Owner's Representative, which costs may include all reasonable costs of materials, labor, and overhead. Costs will be billed at the rates established by Section 70.3 of the Texas Administrative Code, as same may be amended from time-to-time. As of the date of this Policy, the rates set forth below are established by Section 70.3 of the Texas Administrative Code. Should the rates set forth in Section 70.3 of the Texas Administrative Code ever be different than in this policy {either through amendment or Open Records Policy for Reatta Meadows Homeowners Association, Inc. Page 2 of 5 © ROBERTS MARKEL WEINBERG BUTLER HAILEY PC 2023, All rights reserved.
1514179 Page 8 of 23 10/19/2023 09:47 AM Karen McQueen, Brazos County Clerk Vok 18891 Pg: 280 error by this policy) the then current rates set forth in Section 703 of the Texas Administrative Code shall control.
Labor for locating, compiling and reproducing $15.00 per hour records” Copies (8% x 11 and 8% x 14) $0.10 per page Oversize paper copies (11 x 17, greenbar and $0.50 per page bluebar) Specialty papers (blue print and maps) actual cost Diskette $1.00 Magnetic tape or data or tape cartridge actual cost CD $1.00 DVD $3.00 VHS video cassette $2.50 Audio cassette $1.00 Other At the rate provided for in Section 70.3 of the Texas Administrative Code 9. Advance Payment of Estimated Costs. The Association shall estimate the costs of compiling, producing and reproducing books and records requested by an Owner or an Owner's Representative on the basis of the rates set forth in Section 8 above. The Association may require advance payment of the estimated costs of compiling, producing and reproducing the requested books and records.
10. Actual Costs.
of the rates set forth in Section 8 above. The Association may require advance payment of the estimated costs of compiling, producing and reproducing the requested books and records.
10. Actual Costs.
10.1. If the actual costs of compiling, producing and reproducing requested books and records are less than or greater than the estimated costs, the Association shall submit a final invoice to the Owner on or before the thirtieth (30%) business day after the date the requested books and records are delivered.
10.2. If the final invoice includes additional amounts due from the Owner, the Owner shall be required to pay the additional amount to the Association before the thirtieth (30%) business day after the date the invoice is sent to the Owner.
ep * No labor will be charged if there are 50 or fewer pages unless the documents are in 2 or more separate buildings not physically connected to each other or in a remote storage facility.
Open Records Policy for Reatta Meadotos Homeowners Association, lite, Page 3 of 5 © ROBERTS MARKEL WEINBERG BUTLER HAILEY PC 2023. All rights reserved.
1514179 Page 9 of 23 10/19/2023 09:47 AM Karen McQueen, Brazos County Clerk Vok 18891 Pg: 281 10.3. If the final invoice indicates that the actual costs are less than the estimated costs, the Association shall refund the excess amount paid by the Owner not later than the thirtieth (30) business day after the date the invoice is sent to the Owner.
10.4. If the Owner fails to pay to the Association the additional amounts shown in the final invoice in accordance with Subsection 10.1 above, the Association may add the additional amount to the Owner's assessment account as an assessment.
11. Books and Records Not Required to be Produced.
l invoice in accordance with Subsection 10.1 above, the Association may add the additional amount to the Owner's assessment account as an assessment.
11. Books and Records Not Required to be Produced.
11.1, Unless an Owner whose records are the subject of a request provides express written approval to the Association or unless a court order is issued directing either the release of books and records or that books and records be made available for inspection, the Association is not required to release or allow inspection of books and records that: a. identify the history of violations of dedicatory instruments of an individual Owner; b. disclose an Owner's personal financial information, including records of payment or nonpayment of amounts due the Association; c. disclose an Owner's contact information, other than the Owner's address; or d. disclose information related to an employee of the Association, including personnel files.
11.2. The Association is not required to release or allow inspection of ballots cast in an election or removal of Directors, except as required by a recount procedure in accordance with Section 209.0057 of the Texas Property Code.
11.3. In addition, information may be released in an aggregate or summary manner that will not identify an individual property Owner.
12. Business Day. As used in this policy, “business day” means a day other than a Saturday, Sunday or state or federal holiday.
[This space intentionally left blank] Open Records Policy for Reatta Mendows Homeowners Association, Inc. Page 4 af 5 © ROBERTS MARKEL WEINBERG BUTLER HAILEY PC 2023, All rights reserved, 1514179 Page 10 of 23 10/19/2023 09:47 AM Karen McQueen, Brazos County Clerk Vok 18891 Pg 282
owners Association, Inc. Page 4 af 5 © ROBERTS MARKEL WEINBERG BUTLER HAILEY PC 2023, All rights reserved, 1514179 Page 10 of 23 10/19/2023 09:47 AM Karen McQueen, Brazos County Clerk Vok 18891 Pg 282 I hereby certify that I am the duly elected, qualified and acting President of the Association and that the foregoing Open Records Policy was approved by the Board of Directors as set forth above and now appears in the books and records of the Association, to be effective upon recording in the Official Public Records of Real Property of Brazos County, Texas.
Thy TO CERTIFY which witness my hand this the] [ day of boy \) wot 2023.
REATTA MEADOWS HOMEOWNERS ASSOCIATION, INC.
J jew Printed Name: bay Veer Title: President THE STATE OF TEXAS § § COUNTY OF BRAZOS § personally appeared Sy. ins > WA President of Reatta Meadows Homeowners Association, Inc., known to me to be the person whose name is subscribed to the foregoing instrument, and acknowledged to me that he/she executed the same for the purpose and in the capacity therein expressed.
a ublic in and for the State of Texas Open Records Policy for Reattn Meadows Homeotoners Assoaation, Ine, Page 5 of 5 © ROBERTS MARKEL WEINBERG BUTLER HAILEY PC 2023, All rights reserved, 1514173 Page 23 of 23 10/19/2023 9:52 AM Karen McQueen, Brazos County Clerk Volume: 18891 Brazos County Karen McQueen County Clerk —————————— Instrument Number: 1514179 Volume : 18891 ERecordings - Real Property Recorded On: October 19, 2023 09:47 AM Number of Pages: 23 rr " Examined and Charged as Follows: " Total Recording: $114.00 ——$—S errr
Real Property Recorded On: October 19, 2023 09:47 AM Number of Pages: 23 rr " Examined and Charged as Follows: " Total Recording: $114.00 ——$—S errr Any provision herein which restricts the Sale, Rental or use of the described REAL PROPERTY because of color or race is invalid and unenforceable under federal law.
File Information: Record and Return To: Document Number: 1514179 CSC Global Receipt Number: 20231019000001 OPTION 3 ON PHONE Recorded Date/Time: October 19, 2023 09:47 AM User: Karen M STATE OF TEXAS COUNTY OF BRAZOS | hereby certify that this Instrurnent was FILED In the File Number sequence on the date/time printed hereon, and was duly RECORDED in the Official Public Records of Brazos Caunty, Texas.
Karen McQueen County Clerk Brazos County, TX