HRSHM.GOV.xx. .ByLaws · Rosehill Meadow Community, Association, Inc.

Pages 1–2

RP-2021-418770 RP-2021-418770 07/26/2021 ER $122.00 BYLAWS OF ROSEHILL MEADOW COMMUNITY ASSOCIATION, INC.

After Recording Please Return To: Casson Wen Isabella L. Vickers Roberts Markel Weinberg Butler Hailey PC 2800 Post Oak Blvd., 57th Floor Houston, TX 77056 Copyright ©2021 by Roberts Markel Weinberg Butler Hailey PC, all rights reserved. These Bylaws may be used only in connection with Rosehill Meadow and the operation of the Rosehill Meadow Community Association, Inc.

RP-2021-418770 TABLE OF CONTENTS ARTICLE I. NAME, PRINCIPAL OFFICE, DEFINITIONS AND PROPERTY A. NAME ......

PRINCIPAL OFFICE....

DEFINITIONS D. PROPERTY ARTICLE II. ASSOCIATION: MEMBERSHIP, MEETINGS, QUORUM, VOTING, PROXIES...

MEMBERSHIP.

B. PLACE OF MEETINGS......

C. ANNUAL MEETINGS AND SPECIAL MEETINGS.

D. NOTICE OF MEETINGS.....

E. WAIVER OF NOTICE...

VOTING.

Section 1. Proxies..

ADJOURNMENT OF MEETINGS Section 2. Absentee Ballots..

Section 3. Electronic Ballots H.

MAJORITY I.

QUORUM....

CONDUCT OF MEETINGS.

1 1 1 1 1 1 1 1 1 2 2 2 3 4 4 4 5 5 5 ARTICLE III. BOARD OF DIRECTORS: NUMBER, POWERS, MEETINGS... 5 A. COMPOSITION AND SELECTION..

Section 1. Governing Body; Composition.

5 5 Section 2. Appointment of Directors; Election of Directors; Terms.......

6 Section 3. Right to Disapprove Actions...

7 Section 4. Number of Directors......

8 Section 5. Nomination of Directors....

8 Section 6. Removal of Directors and Vacancies.

9 B. MEETINGS.......

9 Section 1. Organizational Meetings.

9 Section 2. Board Meetings; Action Outside of Meeting .

9 Section 3. Notice of Meetings 11 Section 4. Special Meetings..

12 Section 5. Waiver of Notice of Meeting by Director .

12 Section 6. Quorum of Board of Directors.

12 Section 7. Compensation.........

Section 8. Conduct of Meetings..

12 12

Pages 2–4

ion 4. Special Meetings..

12 Section 5. Waiver of Notice of Meeting by Director .

12 Section 6. Quorum of Board of Directors.

12 Section 7. Compensation.........

Section 8. Conduct of Meetings..

12 12 Section 9. Executive Session....

13 C. POWERS..

i RP-2021-418770 Section 1. Powers..

Section 2. Management.

Section 3. Accounts and Reports.

Section 4. Borrowing...

Section 5. Rights of the Association...

Section 6. Enforcement...

ARTICLE IV. OFFICERS.

A. OFFICERS B. ELECTION, TERM OF OFFICE AND VACANCIES C.

REMOVAL.

POWERS AND DUTIES E.

RESIGNATION F. AGREEMENTS, CONTRACTS, DEEDS, LEASES, CHECKS, ETC.

ARTICLE V. COMMITTEES A.

COMMITTEES IN GENERAL…….....

ARCHITECTURAL REVIEW COMMITTEE.

Section 1. ARC Turnover.

Section 2. Board Hearing after ARC Turnover..

ARTICLE VI. MISCELLANEOUS.

A. FISCAL YEAR B.

PARLIAMENTARY RULES.

CONFLICTS..

BOOKS AND RECORDS.

NOTICES..

AMENDMENT G. INDEMNITY H.

BUSINESS JUDGMENT RULE...

OWNER CONFLICT .

DISSOLUTION/WINDING UP TERMINATION..

K. JURISDICTION AND VENUE..

ii 13 15 15 16 16 16 18 18 18 18 18 18 19 19 19 19 19 19 20 20 20 20 20 21 21 21 22 22 22 22 23 RP-2021-418770 BYLAWS OF ROSEHILL MEADOW COMMUNITY ASSOCIATION, INC.

ARTICLE I. NAME, PRINCIPAL OFFICE, DEFINITIONS AND PROPERTY Name The name of the Association will be Rosehill Meadow Community Association, Inc.

(hereinafter sometimes referred to as the "Association").

B. Principal Office The principal office of the Association will be located in Harris County, Texas, or a county adjacent to Harris County, Texas, as may be designated by the Board from time to time.

Definitions

ffice The principal office of the Association will be located in Harris County, Texas, or a county adjacent to Harris County, Texas, as may be designated by the Board from time to time.

Definitions The capitalized terms used in these Bylaws have the same meaning as set forth in the Declaration of Covenants, Conditions and Restrictions for Rosehill Meadow recorded in the Official Public Records of Harris County, Texas, under Clerk's File No. RP-2021-396093 (said Declaration, as amended, renewed, or extended from time to time, is hereinafter sometimes referred to as the “Declaration"), unless otherwise specified herein.

Property The property affected by these Bylaws is the property described on the first recorded plat for Rosehill Meadow recorded under Film Code No. 695604 in the Map Records of Harris County, Texas, and any other property which is subsequently annexed and made subject to the authority of the Association.

ARTICLE II. ASSOCIATION: MEMBERSHIP, MEETINGS, QUORUM, VOTING, PROXIES A.

Membership The Association will have two (2) classes of membership, Class A and Class B, as more fully set forth in the Declaration and specifically incorporated herein by reference.

Place of Meetings Meetings of the Association will be held at the principal office of the Association or at such other suitable place convenient to the Members as may be designated by the Board.

C. Annual Meetings and Special Meetings Regular annual meetings will be set by the Board. The President may call special meetings. In addition, it will be the duty of the President to call a special meeting of the Members if so directed by resolution of a majority of a quorum of the Board or upon a petition signed by

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al meetings. In addition, it will be the duty of the President to call a special meeting of the Members if so directed by resolution of a majority of a quorum of the Board or upon a petition signed by Members representing at least twenty percent (20%) of the total Class A votes of the Association.

1 RP-2021-418770 Directors to be elected by the membership may be elected at the annual meeting, at a special meeting of Members called for that purpose, or prior to the annual meeting or special meeting as determined by the Board.

Notice of Meetings Written or printed notice stating the purpose, place, day, and hour of any meeting of the Members may be delivered, either personally or by mail, fax or other electronic media, to each Member not less than ten (10) nor more than sixty (60) days before the date of such meeting, by or at the direction of the President, the Secretary, or the officers calling the meeting. No business may be transacted at a special meeting except as stated in the notice.

For an election or vote of Members not taken at a meeting, the Association will give notice of the election or vote to all Members entitled to vote on any matter under consideration. The notice will be given not later than the twentieth (20th) day before the latest date on which a ballot may be submitted to be counted.

Notice to a Member by email or facsimile must be sent to the email address or facsimile number provided to the Association in writing by that Member. If emailed, the notice of meeting will be deemed to be delivered as of the date and time shown on a confirmation that the email was successfully transmitted. If faxed, the notice of meeting will be deemed to be delivered as of

meeting will be deemed to be delivered as of the date and time shown on a confirmation that the email was successfully transmitted. If faxed, the notice of meeting will be deemed to be delivered as of the date and time shown on a written confirmation that the facsimile was successfully transmitted. If mailed, the notice of a meeting will be deemed to be delivered when deposited in the United States mail first class postage pre-paid addressed to the Member at his or her address as it appears on the records of the Association. One notice, addressed to multiple Members at the same address, will suffice if more than one (1) Member resides at any address. For any given meeting, the Board may use any combination of the alternative methods for providing notice to the Members.

For the purpose of determining the Members entitled to notice of a meeting, the membership of the Association will be determined on the date the notice of meeting is first given.

Waiver of Notice Waiver of notice of a meeting of the Members will be deemed the equivalent of proper notice. Any Member may, in writing, waive notice of any meeting of the Members, either before or after such meeting. Attendance at a meeting by a Member, either in person or by proxy, will be deemed waiver by such Member of notice of the time, date, and place thereof, unless such Member specifically objects to lack of proper notice in writing at the time the meeting is called to order. Further, casting a vote by any means authorized in these Bylaws by a Member on any issue to be voted upon at the meeting will be deemed a waiver by such Member of notice of the meeting.

Attendance at a meeting will also be deemed waiver of notice of all business transacted thereat

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y issue to be voted upon at the meeting will be deemed a waiver by such Member of notice of the meeting.

Attendance at a meeting will also be deemed waiver of notice of all business transacted thereat unless objection to the calling or convening of the meeting, of which proper notice was not given, is raised in writing before the business is put to a vote.

Adjournment of Meetings If any meeting of the Members cannot be held because a quorum is not present, either in person or by proxy, the presiding officer or a majority of the Members who are present at such meeting, in person [or by proxy], may adjourn the meeting to a time not less than ten (10) nor more than sixty (60) days from the time the original meeting was called. At the reconvened Copyright © 2021 by Roberts Markel Weinberg Butler Hailey PC, all rights reserved.

2 RP-2021-418770 meeting, if a quorum is present, any business that might have been transacted at the meeting originally called may be transacted. All votes cast by proxy or by any means authorized in these Bylaws by Members prior to the originally called meeting on issues to be considered at the meeting will be valid and may be counted at the reconvened meeting; provided that a Member who cast a vote on an issue by proxy or by any means authorized in these Bylaws may change that Member's vote at any time prior to the time that a call for a vote on the issue is made at the reconvened meeting at which a quorum is present. A Member may change his vote by attending the reconvened meeting in person, by submitting a proxy at the reconvened meeting which either directs or authorizes the proxy holder to vote in a different manner, or by changing the Member's vote by any means for voting authorized in these Bylaws.

proxy at the reconvened meeting which either directs or authorizes the proxy holder to vote in a different manner, or by changing the Member's vote by any means for voting authorized in these Bylaws.

Any business which might have been transacted at the meeting originally called may be transacted without further notice provided that any action taken must be approved by at least a majority of all of the Members present, in person and/or by proxy, at such reconvened meeting.

If less than five percent (5%) of the total membership is present in person or by proxy at the reconvened meeting, then any action must be approved by at least two-thirds (2/3) of such Members present.

Notice for any reconvened meeting will be given to Members in the manner prescribed for regular meetings.

Voting The voting rights of the Members will be as set forth in the Declaration, and such voting rights provisions are specifically incorporated herein. At the option of the Board, Members may vote by any one or more of the following methods as may be established in a policy adopted by the Board: (1) in person, (2) by absentee ballot, (3) by proxy, (4) by any electronic means, or (5) by any other process approved by the Board of the Association. Facsimile proxies will be valid. The Association is not required to provide a Member with more than one (1) voting method; provided, however, that a Member must be permitted to vote by absentee ballot or proxy. Electronic voting and/or voting by secret ballot will be valid pursuant to rules and regulations promulgated by the Board. At any election where there are an equal number of nominees as there are positions to be filled, the Board may determine that election by ballot or vote is not required and may declare

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d by the Board. At any election where there are an equal number of nominees as there are positions to be filled, the Board may determine that election by ballot or vote is not required and may declare that the nominees are elected by unanimous consent or acclamation. At all meetings of Members, all questions, except those the manner of which is otherwise expressly governed by statute, by the Certificate of Formation of the Association or by these Bylaws, will be decided by the vote of a plurality of the Members of the Association present in person or by proxy and entitled to vote, a quorum being present. At all meetings of the Association, cumulative voting is prohibited. Any vote cast at a meeting by a Member supersedes any vote submitted by absentee or electronic ballot previously submitted for that purpose.

Votes cast by Members must be in writing signed by the Member if the vote is cast (i) outside of a meeting, (ii) in an election to fill a position on the Board, (iii) on a proposed adoption or amendment of a Dedicatory Instrument, (iv) on a proposed increase in the amount of Assessment or proposed adoption of a Special Assessment, or (v) on the proposed removal of a Board member. Electronic votes constitute written and signed ballots.

3 RP-2021-418770 Section 1.

Proxies Subject to the limitations above, the Board is vested with the authority to determine, in its sole discretion, if proxies will be distributed prior to a vote on any issue to be voted upon by the Members. All proxies will be in writing and filed with the Secretary before the appointed time of each meeting or by any earlier date or time specified in the notice of meeting. Every proxy will

y the Members. All proxies will be in writing and filed with the Secretary before the appointed time of each meeting or by any earlier date or time specified in the notice of meeting. Every proxy will be revocable and will automatically cease upon (i) conveyance by the Member of the Member's interest in the property; (ii) receipt of notice by the Secretary of the death or judicially declared incompetence of a Member; (iii) receipt of written revocation; or (iv) the expiration of eleven (11) months from the date of the proxy. In the case of a Member's execution of more than one proxy, the proxy with the latest date will be valid. Proxies not delivered prior to the start of any meeting or by any earlier date or time if specified in the notice of meeting will not be valid.

Notwithstanding anything contained in these Bylaws to the contrary, a proxy may only be issued by a Member to another Member.

Section 2.

Absentee Ballots Subject to the limitations above, the Board is vested with the authority to determine, in its sole discretion, if Members may vote on any issue to be voted upon by the Members under these Bylaws by absentee ballot. A solicitation for votes by absentee ballot must include: a.

Section 3.

An absentee ballot that contains each proposed action and provides an opportunity to vote for or against each proposed action; Instructions for delivery of the completed absentee ballot, including the delivery location; and The following language: "By casting your vote via absentee ballot, you will forgo the opportunity to consider and vote on any action from the floor on these proposals, if a meeting is held. This means that, if there are amendments to these proposals, your votes will not be counted on the final

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ity to consider and vote on any action from the floor on these proposals, if a meeting is held. This means that, if there are amendments to these proposals, your votes will not be counted on the final vote on these measures. If you desire to retain this ability, please attend any meeting in person. You may submit an absentee ballot and later choose to attend any meeting in person, in which case any in-person vote will prevail."

Electronic Ballots The Board is vested with the authority to determine, in its sole discretion, if Members may vote on any issue to be voted upon by the Members under these Bylaws by means of electronic ballots. Electronic ballot means a ballot given by e-mail, by facsimile or by posting on an Internet website for which the identity of the Member submitting the ballot can be confirmed and for which the Member may receive a receipt of the electronic transmission and a receipt of the Member's ballot. If an electronic ballot is posted on an Internet website, a notice of the posting shall be sent to each Member that contains instructions on obtaining access to the posting on the website. The Board has the authority to adopt an electronic voting policy.

To be valid, any vote cast by a Member by absentee ballot or electronic ballot must be received by the Association by the date and time specified in the notice of meeting or, if no date and time is specified as to receipt of such ballots, by midnight of the day before the date of the scheduled meeting.

4 RP-2021-418770 H.

Majority As used in these Bylaws, the term "majority" means those votes, Members, or other group as the context may indicate totaling more than fifty percent (50%) of the total eligible votes,

8770 H.

Majority As used in these Bylaws, the term "majority" means those votes, Members, or other group as the context may indicate totaling more than fifty percent (50%) of the total eligible votes, Members, or other group, as applicable.

Quorum Except as otherwise provided in these Bylaws or in the Declaration, the presence in person, or by proxy, of Members representing ten percent (10%) of the total eligible votes in the Association will constitute a quorum at all meetings of the Association. If the required quorum is not present, another meeting may be called subject to the same notice requirements, and the required quorum at the subsequent meeting will be satisfied by those Members in attendance. No such subsequent meeting will be held more than sixty (60) days following the initial or first meeting.

The Members present at a duly called or held meeting at which a quorum is present may continue to do business until adjournment.

Conduct of Meetings The President or his/her designee will preside over all meetings of the Association, and the Secretary or his/her designee will keep the minutes of the meeting and record in a minute book all resolutions adopted at the meeting and all transactions occurring at the meeting.

ARTICLE III. BOARD OF DIRECTORS: NUMBER, POWERS, MEETINGS This Article may not be amended without the express, written consent of the Class B Membership as long as the Class B Membership exists.

Composition and Selection Section 1.

Governing Body; Composition The affairs of the Association will be governed by a Board of Directors, each of whom will have one (1) vote. Notwithstanding anything contained herein to the contrary, if the Board is presented with written documented evidence from a database or other record maintained by a

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ch of whom will have one (1) vote. Notwithstanding anything contained herein to the contrary, if the Board is presented with written documented evidence from a database or other record maintained by a governmental law enforcement authority that a director was convicted of a felony or crime of moral turpitude not more than twenty (20) years before the date the Board is presented with the evidence, that director is immediately ineligible to serve on the Board and is automatically considered removed from the Board and prohibited from future service on the Board.

So long as Class B Membership exists, Board members are not required to be Members; however, after Class B Membership ceases to exist, all directors must be Members and at least two-thirds (2/3) of the directors must reside in the Property. In the case of a Member that is a corporation or other entity, the person designated in writing by either proxy or by a resolution to the Secretary of the Association as the representative of such corporation or other entity will be eligible to serve as a director. With the exception of the Declarant, not more than one (1) representative of a corporation or other entity may serve on the Board at any given time.

10 5 RP-2021-418770 A person may not serve on the Board if the person cohabits at the same primary residence with another Board member; provided, however, the foregoing prohibition does not apply during the Development Period to (a) a person that cohabits with the Declarant, or (b) the Declarant.

Section 2.

Appointment of Directors; Election of Directors; Terms The Declarant will retain the authority to appoint all members of the Board until not later

with the Declarant, or (b) the Declarant.

Section 2.

Appointment of Directors; Election of Directors; Terms The Declarant will retain the authority to appoint all members of the Board until not later than the tenth (10th) anniversary of the date the Declaration was recorded in the Official Public Records of Harris County, Texas, by which time one-third (1/3) of the Board members (who must be Members of the Association) must be elected by Owners other than the Declarant ("Class A Director(s)"). Such Class A Director(s) will serve a term of one (1) year. Upon the election of onethird (1/3) of the Board members by the Class A Members, the Declarant will retain the authority to appoint the remaining two-thirds (2/3) of the members of the Board until the Turnover (defined below). The Declarant may assign to the Association its authority to appoint some or all (as applicable) members of the Board, with such assignment evidenced by an instrument recorded in the Official Public Records of Harris County, Texas.

At or before the first annual meeting following either (1) the termination of the Development Period, or (2) the Declarant releasing its status as a Class B Member and its authority to appoint members of the Board, as evidenced by an instrument recorded in the Official Public Records of Harris County, Texas, whichever occurs first (the "Turnover"), the term of office for the Class A Director(s) may be terminated early or extended to the date of the first annual meeting, at the sole discretion of the Board, in order to establish the staggering of terms as set forth hereinafter.

Turnover Election; Staggering of Initial Terms At or before the first annual meeting following the Turnover, the Class A Members will

to establish the staggering of terms as set forth hereinafter.

Turnover Election; Staggering of Initial Terms At or before the first annual meeting following the Turnover, the Class A Members will elect one (1) director for a term of one (1) year, one (1) director for a term of two (2) years and one (1) director for a term of three (3) years. Unless otherwise established by the Board, the candidate receiving the highest number of votes will serve the three (3) year term, the candidate receiving the second highest number of votes will serve the two (2) year term, and the candidate receiving the third highest number of votes will serve the one (1) year term.

Terms after Turnover After the Turnover and the expiration of the directors' terms noted in subsection (a) above, the term of office of each director position up for election by the Members will be for three (3) years from the date of the announcement of the results of such election, with the understanding that a director may be reelected for additional three (3) year terms. Each director will continue to hold office until his/her successor is appointed or elected and qualified.

In the event the number of directors increases as provided for in Section 4, at no time will more than one-third (1/3) of the total number of directors be added to the same elected term.

Tie Breaking Notwithstanding anything contained herein to the contrary, in an election of directors by Members other than Class B Members, in which election there are more candidates than vacant positions and where two (2) or more candidates receive the same number of votes resulting in a tie, the winner of the election will be chosen by lot (i.e., the names of the candidates who are

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n vacant positions and where two (2) or more candidates receive the same number of votes resulting in a tie, the winner of the election will be chosen by lot (i.e., the names of the candidates who are Copyright © 2021 by Roberts Markel Weinberg Butler Hailey PC, all rights reserved.

6 RP-2021-418770 running for a director position and who have received the same number of votes will be written on separate pieces of paper by the presiding officer of the meeting; the pieces of paper will be folded by the presiding officer and placed in a container provided by the then-serving Board; the presiding officer will ask for a volunteer Member from the audience of Owners to pick any one (1) piece of paper from the container and the person whose name is picked will be declared the winner of such election).

Section 3.

Right to Disapprove Actions So long as the Class B Membership exists, the Class B Member will have the right to disapprove actions of the Board and any committee, as is more fully provided in this Section. This right will be exercisable only by the Class B Member, its successors, and assigns who specifically take this power in a recorded instrument. The right to disapprove will be as follows: No action authorized by the Board of Directors of a Board elected by the Members, or any committee will become effective, nor will any action, policy, or program be implemented until and unless: a.

The Class B Member will have been given written notice of all meetings and proposed actions approved at meetings of the Board or any committee thereof by certified mail, return receipt requested, or by personal delivery at the address the Class B Member has registered with the Secretary of the Association, as it may change from time to time. Notwithstanding anything

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, return receipt requested, or by personal delivery at the address the Class B Member has registered with the Secretary of the Association, as it may change from time to time. Notwithstanding anything contained herein to the contrary, for so long as there is at least one (1) director who has been appointed by the Class B Member, the notice required in this provision will be deemed to have been satisfied via the notice of meeting provided to the directors; and The Class B Member will be given the opportunity at any such meeting to join in or to have its representatives or agents join in discussion from the floor of any prospective action, policy, or program to be implemented by the Board or the Association. The Class B Member, its representative or agent will make its concerns, thoughts, and suggestions known to the members of the Board. The Class B Member will have and is hereby granted a right to disapprove any such action, policy, or program authorized by the Board and to be taken by the Board, the Association, or any individual Member of the Association, if Board or Association approval is necessary for such action. This right may be exercised by the Class B Member, its representatives, or agents at any time within ten (10) days following the meeting held pursuant to the terms and provisions hereof. The Class B Member will not use its right to disapprove to reduce the level of services that the Association is obligated to provide or to prevent capital repairs or any expenditures required to comply with applicable laws and regulations.

7 RP-2021-418770 Section 4.

Number of Directors The number of directors in the Association will be not less than three (3) nor more than

7 RP-2021-418770 Section 4.

Number of Directors The number of directors in the Association will be not less than three (3) nor more than seven (7). The initial Board will consist of three (3) members as identified in the Certificate of Formation.

The number of directors may be increased or decreased within the parameters set forth above by unanimous written consent of the directors, without the approval of the Members. A decrease in the number of directors elected by the Class A Members may not cut short a sitting director's term of office without that director's written consent. An increase in the number of directors to be elected by the Class A Members will be effectuated at the next annual or special meeting of the Members where the increased positions on the Board will be filled by a vote of the Members as provided herein for the election of directors, and further provided that the staggering of terms be sustained in a manner similar to that set forth in these Bylaws.

Section 5.

Nomination of Directors Except for directors selected by the Class B Member, the Board may establish a Nominating Committee consisting of a chairperson, who will be a member of the Board, and three (3) or more Members in Good Standing. The Nominating Committee will make as many nominations for election to the Board as it receives; provided, however, that nominations from the floor in a Board member election will not be permitted. Notwithstanding anything contained herein to the contrary, the Class B Member may appoint the members of the Nominating Committee for the first election where directors are to be elected by the Members.

Regardless of whether a Nominating Committee is formed, Members may also nominate

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point the members of the Nominating Committee for the first election where directors are to be elected by the Members.

Regardless of whether a Nominating Committee is formed, Members may also nominate themselves by submitting a written nomination to the Board on or before a date to be determined by the Board.

At least ten (10) days before the Association disseminates absentee ballots or other ballots to the Members for purposes of voting in a Board member election, the Association must provide notice to the Members soliciting candidates interested in running for a position on the Board. The notice must contain instructions for an eligible candidate to notify the Board of the candidate's request to be placed on the ballot and the deadline to submit the candidate's request. The deadline may not be earlier than the tenth (10th) day after the date the Board provides the notice. The absentee ballot or other ballot must include the name of each eligible candidate from whom the Board received a request to be placed on the ballot.

The notice required by this provision must be: a.

mailed to each Member; or provided: (i) by posting the notice in a conspicuous manner reasonably designed to provide notice to the Members: 1.

in a place located on the Common Area or, with a Member's consent, in a conspicuous manner on privately owned property within Rosehill Meadow; or Copyright © 2021 by Roberts Markel Weinberg Butler Hailey PC, all rights reserved.

8 RP-2021-418770 2.

on any Internet website maintained by the Association or other Internet media; and Section 6.

(ii) by sending by e-mail to each Member who has registered an e-mail address with the Association.

Removal of Directors and Vacancies

tained by the Association or other Internet media; and Section 6.

(ii) by sending by e-mail to each Member who has registered an e-mail address with the Association.

Removal of Directors and Vacancies A vacancy of a director position elected by the Members created prior to the expiration of his/her term, may be filled by the affirmative vote of the majority of the remaining directors, regardless of whether that majority is less than a quorum. A director so appointed to fill a vacancy is appointed for the unexpired term of the member's predecessor in office. A vacancy of a director position appointed by the Declarant will be filled by Declarant appointment.

Any director elected by the Members may be removed, with or without cause, by the vote of Members holding a majority of the total Class A votes. Any director whose removal is sought will be given notice prior to any meeting called for that purpose. Upon removal of a director, a successor will then and there be elected by the Members entitled to elect the director so removed to fill the vacancy for the remainder of the term of such director.

Any director appointed by the Class B Member may only be removed by the Class B Member.

Meetings Section 1.

Organizational Meetings The first meeting of the Board following each annual meeting of the Members will be held within sixty (60) days thereafter at such time and place as will be fixed by the Board.

Section 2. Board Meetings; Action Outside of Meeting A Board meeting means a deliberation between a quorum of the voting directors or between a quorum of the voting directors and another person, during which Association business is considered and the Board takes formal action. A Board meeting does not include the gathering

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ectors or between a quorum of the voting directors and another person, during which Association business is considered and the Board takes formal action. A Board meeting does not include the gathering of a quorum of the Board at a social function unrelated to the business of the Association or the attendance by a quorum of the Board at a regional, state, or national convention, ceremonial event, or press conference if formal action is not taken and any discussion of Association business is incidental to the social function, convention, ceremonial event, or press conference.

During the Development Period, Board meetings must be open to the Members only for those items listed in subsection 2, below, subject to the right of the Board to adjourn a Board meeting and reconvene in closed executive session. After termination of the Development Period, regular and special Board meetings must be open to the Members, subject to the right of the Board to adjourn a Board meeting and reconvene in closed executive session.

Regarding all Board meetings that are open to the Members, whether such open meeting occurs during the Development Period or thereafter, no Member other than the directors may participate in any discussion or deliberation unless permission to speak is requested on his or her behalf by a director. In such case, the President may limit the time any Member may speak.

6 RP-2021-418770 An open meeting may be held by electronic or telephonic means provided that (i) each director may hear and be heard by every other director, (ii) all Members in attendance at the meeting may hear all directors (except if adjourned to executive session), and (iii) all Members

(i) each director may hear and be heard by every other director, (ii) all Members in attendance at the meeting may hear all directors (except if adjourned to executive session), and (iii) all Members are allowed to listen using any electronic or telephonic communication method used or expected to be used by a director to participate.

Action Outside of a Meeting, Generally: 1.

Subject to subsections 2 and 3, below, the Board may take action outside of a meeting, including voting by electronic and telephonic means, without prior notice to Members if each director is given a reasonable opportunity to express the director's opinion to all other directors and to vote. Any action, including estimations of expenditures approved at the meeting, taken without notice to the Members must be summarized orally and documented in the minutes of the next regular/special Board meeting.

Action Outside of a Meeting Prohibited: 2.

Notwithstanding subsection 1, above, during the Development Period, a Board meeting must be held and be open to the Members for the purpose of the Board considering or voting on any of the following issues: a.

Adopting or amending the Dedicatory Instruments, including the Declaration, Bylaws, rules and regulations of the Association; Increasing the amount of Annual Assessments of the Association or adopting or increasing a Special Assessment; Electing non-developer directors, or establishing a process by which those directors are elected; and Changing the voting rights of Members of the Association.

Notwithstanding subsection 1 above, after the expiration of the Development Period, the Board may not consider or vote on any of the following issues except in an open meeting for which prior notice was given to Members: e.

Fines; b.

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after the expiration of the Development Period, the Board may not consider or vote on any of the following issues except in an open meeting for which prior notice was given to Members: e.

Fines; b.

Damage assessments; C.

Initiation of foreclosure actions; d.

Initiation of enforcement actions, excluding temporary restraining orders or violations involving a threat to health or safety; Increases in Assessments; f.

Levying of Special Assessments; g.

10 RP-2021-418770 h.

A suspension of a right of a particular Member before the Member has an opportunity to attend a Board meeting to present the Member's position, including any defense, on the issue; i.

Lending or borrowing money; j.

The adoption or amendment of a Dedicatory Instrument, including the Declaration, Bylaws, rules and regulations of the Association; The approval of an annual budget or the approval of an amendment of an annual budget; The sale or purchase of real property; m.

The filling of a vacancy on the Board; n.

The construction of capital improvements other than the repair, replacement, or enhancement of existing capital improvements; and The election of an officer.

Section 3.

Notice of Meetings Notice to the Members and directors of the date, hour, place and general subject of regular or special open Board meetings, including instructions for Members to access any communication method utilized for the Board meeting and a general description of any matter to be brought up for deliberation in executive session, will be: a.

mailed to each Member and director not later than the tenth (10th) day nor

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Board meeting and a general description of any matter to be brought up for deliberation in executive session, will be: a.

mailed to each Member and director not later than the tenth (10th) day nor earlier than the sixtieth (60th) day before the date of the meeting; or provided at least one hundred and forty-four (144) hours before the start of a regular Board meeting and at least seventy-two (72) hours before the start a special Board the meeting: (i) by posting in a conspicuous manner reasonably designed to provide notice to the Members and directors: (ii) 1.

in a place located on the Common Area, on a Member's property with their consent, or on other property within Rosehill Meadow; or 2.

on any internet website available to the Members that is maintained by the Association or by a management company on behalf of the Association; and by sending notice by e-mail to each Member and director who has registered an email address with the Association.

11 RP-2021-418770 It is the Member's and director's duty to keep an updated e-mail address registered with the Association.

If the Board recesses to continue the meeting the following regular business day, the Board is not required to post notice of the continued meeting if the recess is taken in good faith and not to circumvent this provision. If the meeting is continued to the next business day and the Board again continues the meeting to another day, the Board will give notice of the continuation in at least one (1) of the manners described above within two (2) hours after adjourning the meeting being continued.

Section 4. Special Meetings Special meetings of the Board will be held when called by written notice issued at the

rs described above within two (2) hours after adjourning the meeting being continued.

Section 4. Special Meetings Special meetings of the Board will be held when called by written notice issued at the request of the President of the Board or by written resolution of a majority of a quorum of the Board. Notice will be given to the Members as provided above.

Section 5.

Waiver of Notice of Meeting by Director The transaction of any meeting of the Board, however called and noticed or wherever held, will be as valid as though taken at a meeting duly held after regular call and notice if (a) a quorum is present and (b) either before or after the meeting, each of the directors not present signs a written waiver of notice, a consent to holding the meeting, or an approval of the minutes. The waiver of notice or consent by a director need not specify the purpose of the meeting. Notice of a meeting will also be deemed given to any director who attends the meeting without protesting in writing before or at its commencement about the lack of adequate notice.

Section 6.

Quorum of Board of Directors At all meetings of the Board, a majority of the directors will constitute a quorum for the transaction of business, and the votes of a majority of the directors present at a meeting at which a quorum is present will constitute the decision of the Board. If any meeting of the Board cannot be held because a quorum is not present, a majority of the directors who are present at such meeting may adjourn the meeting subject to the notice requirements set forth herein. At the reconvened meeting, if a quorum is present, any business that might have been transacted at the meeting originally called may be transacted without further notice.

Section 7.

Compensation

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rein. At the reconvened meeting, if a quorum is present, any business that might have been transacted at the meeting originally called may be transacted without further notice.

Section 7.

Compensation No director may receive any compensation from the Association for acting as such unless approved by Members representing a majority of the total Class A votes of the Association at a regular or special meeting of the Association; provided, however, that a director may be reimbursed for expenses incurred on behalf of the Association upon approval of a majority of the other directors. Notwithstanding the foregoing, the Board may adopt a policy setting a value under which anything received is not considered compensation.

Section 8. Conduct of Meetings The President or his/her designee will preside over all meetings of the Board, and the Secretary or his/her designee will keep a minute book of meetings of the Board, recording therein all resolutions adopted by the Board and all transactions and proceedings occurring at such meetings.

12 RP-2021-418770 Section 9.

Executive Session The Board may close a portion of its meetings for the purpose of discussing actions involving personnel, pending or threatened litigation, contract negotiations, enforcement actions, confidential communications with the Association's attorney, matters involving the invasion of privacy of individual Members, or matters that are to remain confidential by request of the affected parties and by agreement of the Board. Following an executive session, any decision made in the executive session must be summarized orally and placed in the minutes, in general terms,

of the affected parties and by agreement of the Board. Following an executive session, any decision made in the executive session must be summarized orally and placed in the minutes, in general terms, without breaching the privacy of individual Members, violating any privilege, or disclosing information that was to remain confidential at the request of the affected parties. The oral summary must include a general explanation of expenditures approved in executive session.

Powers Section 1.

Powers The Board will be responsible for the affairs of the Association and will have all of the powers necessary for the administration of the Association's affairs.

The Board may delegate to one (1) or more of its directors the authority to act on behalf of the Board on all matters relating to the duties of the managing agent or manager, if any, that might arise between meetings of the Board.

In addition to the authority created in these Bylaws, by Texas law, or by any resolution of the Board that may hereafter be adopted, the Board will have the power to establish policies relating to, and to perform or cause to be performed, the following, in way of explanation, but not limitation: a.

preparing and adopting annual budgets; b.

making Assessments, establishing the means and methods of collecting such Assessments, and establishing the payment schedule for Special Assessments; collecting the Assessments, depositing the proceeds thereof in a bank depository that it approves, and using the proceeds to operate the Association; provided, any reserve funds may be deposited, in the directors' best business judgment, in depositories other than banks; providing for the operation, care, upkeep and maintenance of all Common

Page 17

ation; provided, any reserve funds may be deposited, in the directors' best business judgment, in depositories other than banks; providing for the operation, care, upkeep and maintenance of all Common Areas, including entering into contracts to provide for such operation, care, upkeep and maintenance; making or contracting for the making of repairs, additions, and improvements to or alterations of the Common Areas in accordance with the other provisions of the Declaration and these Bylaws after damage or destruction by fire or other casualty; designating, hiring, and dismissing the personnel necessary for the operation of the Association and the maintenance, operation, repair, and replacement of its property and the Common Areas and, where Copyright © 2021 by Roberts Markel Weinberg Butler Hailey PC, all rights reserved.

13 RP-2021-418770 g.

appropriate, providing for the compensation of such personnel and for the purchase of equipment, supplies, and materials to be used by such personnel in the performance of their duties; making and amending rules and regulations and promulgating, implementing and collecting fines for violations and/or collecting fees related to enforcement of the rules and regulations, the Declaration, and all Dedicatory Instruments for the Property; opening bank accounts on behalf of the Association and designating the signatories required; enforcing, by legal means, the provisions of the Dedicatory Instruments and bringing any proceedings that may be instituted on behalf of or against the Owners concerning the Association; obtaining and carrying insurance against casualties and liabilities with policy limits, coverage and deductibles as deemed reasonable by the Board and paying the premium cost thereof;

the Association; obtaining and carrying insurance against casualties and liabilities with policy limits, coverage and deductibles as deemed reasonable by the Board and paying the premium cost thereof; paying the cost of all services rendered to the Association or its Members and not chargeable directly to specific Owners; keeping books with detailed accounts of the receipts and expenditures affecting the Association and its administration, specifying the maintenance and repair expenses and any other expenses incurred; maintaining a membership register reflecting, in alphabetical order, the names, property addresses and mailing addresses of all Members; making available upon request to any prospective purchaser, any Owner, any first mortgagee, and the holders, insurers, and guarantors of a first mortgage on any property, for any proper purpose during normal business hours by advance appointment, copies of the Declaration, the Certificate of Formation, these Bylaws, the rules governing such property and all other books, records, and financial statements of the Association for a reasonable charge and making copies thereof available for a reasonable charge; permitting utility suppliers to use portions of the Common Areas reasonably necessary to the ongoing development or operation of the Property; compromising, participating in mediation, submitting to arbitration, releasing with or without consideration, extending time for payment, and otherwise adjusting any claims in favor of or against the Association; commencing or defending any litigation in the Association's name with respect to the Association or any Association property; and regulating the use, maintenance, repair, replacement, modification, and appearance of the Property.

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itigation in the Association's name with respect to the Association or any Association property; and regulating the use, maintenance, repair, replacement, modification, and appearance of the Property.

14 RP-2021-418770 Section 2.

Management The Board may employ for the Association a professional management agent or agents at a compensation established by the Board to perform such duties and services as the Board shall authorize.

Section 3.

Accounts and Reports The following management standards of performance will be followed unless the Board, by resolution, specifically determines otherwise: a.

Accrual or cash accounting, as defined by generally accepted accounting principles, will be employed.

Accounting and controls should conform to generally accepted accounting principles.

Cash accounts of the Association will not be commingled with any other accounts.

No remuneration without full disclosure and prior agreement of the Board, or as contained in a written management contract, will be accepted by the managing agent from vendors, independent contractors, or others providing goods or services to the Association, whether in the form of commissions, finder's fees, service fees, prizes, gifts, or otherwise; provided, however, the Board may adopt a policy setting a value under which anything received is not considered remuneration.

Any financial or other interest that any director, or the managing agent may have in any firm providing goods or services to the Association will be disclosed promptly to the Board.

Commencing at the end of the month in which the first Lot is sold and closed, financial reports may be prepared for the Association monthly containing:

Pages 18–19

ciation will be disclosed promptly to the Board.

Commencing at the end of the month in which the first Lot is sold and closed, financial reports may be prepared for the Association monthly containing: (i) an income statement reflecting all income and expense activity for the preceding period on an accrual or cash basis; (ii) a statement reflecting all cash receipts and disbursements for the preceding period; (iii) a variance report reflecting the status of all accounts in an "actual" versus "approved" budget format; (iv) a balance sheet as of the last day of the preceding period; and (v) a delinquency report listing all Owners who are delinquent in paying any Assessments at the time of the report and describing the status of any action to collect such Assessments that remain delinquent.

15 RP-2021-418770 g.

Section 4.

An annual report consisting of at least the following will be prepared as soon as practicable after the close of the fiscal year and made available to all Members at the next annual meeting of Members: (1) a balance sheet; (2) an operating (income) statement; and (3) a statement of changes in financial position for the fiscal year. The annual report referred to above may be prepared on an audited or reviewed basis, as determined by the Board, by an independent, certified public accountant.

Borrowing The Board has the power to borrow money for the purpose of maintenance, repair or restoration of the Common Areas or for any other proper purpose without the approval of the Members of the Association. The Board, on behalf of the Association, may pledge the Association's Assessments and assign the Association's lien rights as collateral for any loan obtained by the

of the Members of the Association. The Board, on behalf of the Association, may pledge the Association's Assessments and assign the Association's lien rights as collateral for any loan obtained by the Board on behalf of the Association.

Section 5.

Rights of the Association With respect to the Common Areas and in accordance with the Certificate of Formation and the Declaration, the Board has the right to contract with any person or entity for the performance of various duties and functions. Without limiting the foregoing, this right entitles the Board to enter into common management, operational, or other agreements with trusts, condominiums, cooperatives, or other neighborhood owner or resident associations, both within and without the Property. Such agreements require the consent of a majority of the total number of non-interested directors of the Board.

The Association will not be bound, either directly or indirectly, by any contract, lease, or other agreement (including any management contract) unless such contract, lease or other agreement contains a right of termination exercisable by either party without penalty at any time, with or without cause. Such notice of termination must be submitted in writing, with receipted delivery confirmation, to all parties to the contract, lease or other agreement.

Section 6.

Enforcement After notice and an opportunity to be heard, if same is required by law, the Board has the power to impose reasonable fines, which will constitute a lien upon the property of the violating Owner, and to suspend an Owner's right to use the Common Areas for a violation of any duty imposed under the Declaration, these Bylaws, or any rules and regulations duly adopted by the

Page 20

f the violating Owner, and to suspend an Owner's right to use the Common Areas for a violation of any duty imposed under the Declaration, these Bylaws, or any rules and regulations duly adopted by the Board; provided, however, nothing herein authorizes the Association or the Board to limit ingress and egress to or from a Lot. In addition, the Board is entitled to suspend any services provided by the Association to a Lot in the event that the Owner of such Lot is more than thirty (30) days delinquent in paying any Assessment due to the Association. In the event that an Occupant or Owner violates the Declaration, these Bylaws, or a rule or regulation and a fine is imposed, the fine will first be assessed against the Occupant and/or Owner; provided, however, if the fine is not paid by the Occupant within the time period set by the Board, the Owner will pay the fine upon notice from the Association. The failure of the Board to enforce any provision of the Declaration, these Bylaws, or any rule or regulation will not be deemed a waiver of the right of the Board to do so thereafter.

16 RP-2021-418770 As provided in the Declaration, each Owner is obligated to pay to the Association certain charges and Assessments, including such charges and Assessments as may be included, from time to time, by amendment to the Declaration. All costs, expenses and fees charged to, or paid by, the Association in collecting, or attempting to collect, such charges and Assessments, as well as interest as specified in the Declaration, will be assessed against the Owner and the Lot, and will become part of the Assessments due on the Lot. Likewise, all costs, expenses, and fees incurred

ll as interest as specified in the Declaration, will be assessed against the Owner and the Lot, and will become part of the Assessments due on the Lot. Likewise, all costs, expenses, and fees incurred by the Association in rectifying, or attempting to rectify, a violation of the Declaration, rules and regulations, the Guidelines, or Board policies will be assessed against the Owner and the Lot and will become part of the Assessments due on the Lot. Such costs, expenses, and fees include, but are not limited to: a.

actual expenses, including attorney's fees and court costs; a Late Processing Fee, set annually by the Board, which may be assessed for any account that has an unpaid balance on or after thirty (30) days after the due date, as an inducement to pay on time and to offset administrative costs and expenses incurred in the collection process; a Dishonored-Check Processing Fee, set by the Board, which may be assessed for any payment check dishonored by the bank, to offset the additional processing cost incurred; a Partial Payment Processing Fee, set by the Board, which may be assessed if any payment for less than the full amount due is made at the time of payment, to offset the additional processing costs incurred; an Administrative Fee, which may be assessed for the transfer of ownership of any Lot, including by foreclosure, to offset the administrative costs and expenses associated with (1) quoting, verbally or in writing, the status of the Assessments and other charges due on the Lot, (2) tracking, researching, and determining or attempting to determine ownership, (3) updating the books and records of the Association to reflect the transfer, and (4) preparing and mailing introductory information regarding the

Page 21

nd determining or attempting to determine ownership, (3) updating the books and records of the Association to reflect the transfer, and (4) preparing and mailing introductory information regarding the Property, the Association, and/or the covenants, conditions, restrictions, rules, and regulations applicable to the new Owner; a Refinance Fee, which may be assessed for the refinance of any Lot, to offset the administrative costs and expenses associated with quoting the status of the Assessments and other charges due on the Lot and updating the books and records of the Association; and a reasonable fee to assemble, copy, deliver and update a Resale Certificate.

Any such Assessment or charge that is not paid when due will be delinquent. All payments will be applied pursuant to the Collection Policy and Payment Plan Guidelines adopted by the Board.

17 12 RP-2021-418770 Notwithstanding anything to the contrary herein contained, the Association, acting through the Board, may elect to enforce any provision of the Declaration, these Bylaws, or the rules and regulations of the Association by Self Help (specifically including, but not limited to, the towing of vehicles that are in violation of parking rules and regulations and the performing of exterior maintenance) or by suit at law or in equity to enjoin any violation or to recover monetary damages or both without the necessity of compliance with the procedures set forth above. In any such action, to the maximum extent permissible, the Owner or Occupant responsible for the violation of which abatement is sought will pay all costs, fines, and costs to repair, including reasonable attorney's fees actually incurred.

ARTICLE IV. OFFICERS A.

Officers

pant responsible for the violation of which abatement is sought will pay all costs, fines, and costs to repair, including reasonable attorney's fees actually incurred.

ARTICLE IV. OFFICERS A.

Officers The officers of the Association will be a President, Vice President, Secretary, and Treasurer, to be elected from among the members of the Board. The Board may appoint such other officers, including one (1) or more Assistant Secretaries and one (1) or more Assistant Treasurers, as it deems desirable, such officers to have the authority and to perform the duties prescribed from time to time by the Board. Any two (2) or more offices may be held by the same person, except the offices of President and Secretary. Officers that are Members of the Association shall be Members in Good Standing.

Election, Term of Office and Vacancies The officers of the Association will be elected annually by the Board at the first meeting of the Board following each annual meeting of the Members. A vacancy in any office may be filled by the Board for the unexpired portion of the term.

Removal Any officer may be removed from office, but not as a director of the Board, with or without cause, by a majority vote of the Board whenever, in its judgment, the best interests of the Association will be served thereby.

Powers and Duties The officers of the Association will each have such powers and duties as generally pertain to their respective offices, as well as such powers and duties as may from time to time specifically be conferred or imposed by the Board. The President will be the chief executive officer of the Association. The Treasurer will have primary responsibility for the preparation of the budget and

Page 22

fically be conferred or imposed by the Board. The President will be the chief executive officer of the Association. The Treasurer will have primary responsibility for the preparation of the budget and may delegate all or part of the preparation and notification duties to a finance committee, management agent, or both.

Resignation Any officer may resign at any time by giving written notice to the Board, the President, or the Secretary. Such resignation will take effect on the date of the receipt of such notice or at any later time specified therein, and unless otherwise specified therein, the acceptance of such resignation will not be necessary to make it effective. For the purposes of this Subsection, written resignation to the Board may be accomplished by facsimile, electronic transmission, certified mail, or receipted hand delivery.

18 RP-2021-418770 F.

Agreements, Contracts, Deeds, Leases, Checks, Etc.

All agreements, contracts, deeds, leases, checks, and other instruments of the Association will be executed by at least two (2) officers or such other person or persons as may be designated by resolution of the Board.

Committees in General ARTICLE V. COMMITTEES The Board is hereby authorized to establish committees to perform such tasks and to serve for such periods as may be designated by a resolution adopted by a majority of the directors present at a meeting at which a quorum is present. Each committee established by the Board will operate in accordance with the terms of the resolution of the Board designating the committee and in accordance with such rules as are adopted by the Board. All committees of the Board will

Board will operate in accordance with the terms of the resolution of the Board designating the committee and in accordance with such rules as are adopted by the Board. All committees of the Board will be vested with advisory powers only and are not authorized to act on behalf of the Board, unless otherwise specifically authorized by the Board or the Dedicatory Instruments. Committee members that are Members of the Association shall be Members in Good Standing.

Architectural Review Committee The Architectural Review Committee (the "ARC") shall be a committee of the Board and the authority and role of the ARC are set forth in detail in the Declaration. In the absence of a designation by the Declarant, the initial ARC shall be composed of the individuals designated as the initial members of the Board. The Declarant shall retain the right of ARC appointment and removal until ARC Turnover (defined herein). The ARC shall have the governing authority for the review and approval of improvements within the Property, as more fully set forth in the Declaration and specifically incorporated herein by reference.

Section 1.

ARC Turnover Upon the earliest to occur of (1) such time as the Declarant no longer owns any portion of the Property, or (2) such time as the Declarant relinquishes, in writing, its authority over ARC appointment (the "ARC Turnover"), the Board shall have the right to replace members of a sitting ARC by duly appointing Members in Good Standing with the Association. Notwithstanding the foregoing, the Board may not appoint to the ARC an Owner who is (i) a current Board member, (ii) a current Board member's spouse, or (iii) a person residing in a current Board member's household. The Board reserves the right to appoint replacements as necessary by reason of

Page 23

ent Board member, (ii) a current Board member's spouse, or (iii) a person residing in a current Board member's household. The Board reserves the right to appoint replacements as necessary by reason of resignation, removal or incapacity. Such removal and/or replacement shall be at the sole authority and discretion of the Board.

Section 2. Board Hearing after ARC Turnover After the ARC Turnover, a decision by the ARC denying an application by an Owner for the construction of an improvement may be appealed to the Board. A written notice of the denial must be provided to the Owner by certified mail, hand delivery, or electronic delivery, which notice must: Copyright © 2021 by Roberts Markel Weinberg Butler Hailey PC, all rights reserved.

19 RP-2021-418770 (1) describe the basis for the denial in reasonable detail and the changes, if any, to the application or improvements required as a condition to approval; and inform the Owner that the Owner may request a hearing on or before the thirtieth (30th) day after the notice was mailed to the Owner.

In the event that an Owner requests a hearing as provided for in this Section, the Board shall hold the hearing no later than the thirtieth (30th) day after the date the Board receives the Owner's request for a hearing and shall notify the Owner of the date, time and place of the hearing no later than the tenth (10th) day before the date of the hearing. Either the Board or the Owner may request a postponement of the hearing, which postponement shall be granted for a period of not more than ten (10) days. Additional postponements may be granted by agreement of the parties. Notwithstanding the foregoing, the hearing may be scheduled outside of these

e granted for a period of not more than ten (10) days. Additional postponements may be granted by agreement of the parties. Notwithstanding the foregoing, the hearing may be scheduled outside of these parameters by agreement of the parties. The hearing may be held by virtual or telephonic means, in which case the access information for the virtual or telephonic hearing shall be the "place” of the hearing for purposes of this notice.

During the hearing, the Board or the Association's designated representative and the Owner or the Owner's designated representative will each be provided the opportunity to discuss, verify facts, and resolve the denial of the Owner's application or request for the construction of improvements, and the changes, if any, requested by the ARC in the notice provided to the Owner under this Section. Following the hearing, the Board may affirm, modify, or reverse, in whole or in part, any decision of the ARC as consistent with the Dedicatory Instruments and in the Board's sole discretion. The Association, the Owner, or both, may make an audio recording of the hearing.

Owners are entitled to one (1) hearing, unless the Board, in its sole and absolute discretion, agrees to allow additional hearings.

Fiscal Year ARTICLE VI. MISCELLANEOUS B.

The fiscal year of the Association is January 1st to December 31st of each year.

Parliamentary Rules Except as may be modified by Board resolution, Robert's Rules of Order (current edition) may, but is not required to, govern the conduct of Association proceedings when not in conflict with Texas law, the Certificate of Formation, the Declaration, or these Bylaws.

Conflicts If there are conflicts between the provisions of Texas law, the Certificate of Formation,

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n not in conflict with Texas law, the Certificate of Formation, the Declaration, or these Bylaws.

Conflicts If there are conflicts between the provisions of Texas law, the Certificate of Formation, the Declaration, and/or these Bylaws, then the provisions of Texas law, the Declaration, the Certificate of Formation, and these Bylaws (in that order) will prevail.

Books and Records The inspection, production and copying of the records of the Association will be made pursuant to the Records Production and Copying Policy adopted by the Board.

20 20 RP-2021-418770 Every director will have the absolute right at any reasonable time to inspect all books, records, and documents of the Association and the physical property owned or controlled by the Association. The right of inspection by a director includes the right to make a copy of relevant documents at the expense of the Association.

Notices Unless otherwise provided in these Bylaws, all notices, demands, bills, statements, or other communications under these Bylaws will be in writing and will be deemed to have been duly given if delivered personally or if sent by United States Mail, first-class postage pre-paid: F.

Amendment if to a Member, at the address that the Member has designated in writing and filed with the Secretary or, if no such address has been designated, at the address of the Lot of such Member; or if to the Association, to the Board or to the managing agent, at the principal office of the Association or the managing agent, if any, or at such other address as will be designated by notice in writing to the Members pursuant to this Section.

e managing agent, at the principal office of the Association or the managing agent, if any, or at such other address as will be designated by notice in writing to the Members pursuant to this Section.

These Bylaws may be amended only by the affirmative vote, written consent, or any combination thereof, of a majority of the Board (and the consent of the Class B Members, so long as such membership exists). Notwithstanding the above, the percentage of votes or other approval necessary to amend a specific clause will not be less than the prescribed percentage of affirmative votes required for action to be taken under that clause.

Indemnity To the fullest extent permitted by applicable law, the Association does hereby agree to indemnify, protect, hold harmless and defend its officers, directors, and committee members, hereinafter referred to as "Indemnitees" from and against all claims, demands, damages, injuries, losses, liens, causes of action, suits, judgments, penalties, liabilities, debts, costs and expenses, including court costs and attorney's fees (collectively, “Liabilities”), of any nature, kind or description, whether arising out of contract, tort, strict liability, misrepresentation, violation of applicable law and/or any cause whatsoever (including without limitation, claims for injuries to or death of any person, or damages to or loss of any property) of any person or entity directly or indirectly arising out of, caused by, in connection with, or resulting from any act or omission of any of the Indemnitees; provided, however, that the Association will not indemnify the Indemnitees for any Liabilities arising as a result of the gross negligence or willful misconduct of the Indemnitees. THE OBLIGATIONS OF THE ASSOCIATION UNDER THIS SECTION

Page 25

ation will not indemnify the Indemnitees for any Liabilities arising as a result of the gross negligence or willful misconduct of the Indemnitees. THE OBLIGATIONS OF THE ASSOCIATION UNDER THIS SECTION APPLY TO LIABILITIES EVEN IF SUCH LIABILITIES ARE CAUSED IN WHOLE OR IN PART BY THE SOLE, JOINT OR CONCURRENT NEGLIGENCE, FAULT OR STRICT LIABILITY OF ANY INDEMNITEE AND WHETHER OR NOT SUCH SOLE OR CONCURRENT NEGLIGENCE, FAULT OR STRICT LIABILITY WAS ACTIVE OR PASSIVE.

The Indemnitees will promptly advise the Association in writing of any action, administrative or legal proceeding or investigation as to which indemnification may apply, and the Association, at the Association's expense, will assume on behalf of the Indemnitees and Copyright © 2021 by Roberts Markel Weinberg Butler Hailey PC, all rights reserved.

21 RP-2021-418770 conduct with due diligence and in good faith the defense thereof with competent trial counsel; provided, however, that the Indemnitees will have the right, at their own option, to be represented therein by advisory counsel of their own selection and at their own expense.

In the event of the failure by the Association to fully perform its obligations in accordance with this Section, the Indemnitees, at their option, and without relieving the Association of its obligations hereunder, may so perform, but all costs and expenses so incurred by the Indemnitees in that event will be reimbursed by the Association to the Indemnitees, together with interest, on the same from the date any such expense was paid by the Indemnitees until reimbursed by the Association, at the highest lawful rate of interest allowed under applicable usury laws of the State of Texas (or if no maximum rate is applicable, at the rate of eighteen percent (18%) per annum).

he Association, at the highest lawful rate of interest allowed under applicable usury laws of the State of Texas (or if no maximum rate is applicable, at the rate of eighteen percent (18%) per annum).

The indemnification will not be limited to damages, compensation or benefits payable under insurance policies. It is agreed with respect to any legal limitations now or hereafter in effect and affecting the validity or enforceability of the indemnification obligations under this Section, such legal limitations are made a part of the indemnification obligations and will operate to amend the indemnification obligations to the minimum extent necessary to bring the provisions into conformity with the requirements of such limitations, and as so modified, the indemnification obligations will continue in full force and effect.

Business Judgment Rule Any act or thing done by any director, officer, or committee member taken in furtherance of the purposes of the Association, and accomplished in conformity with the procedures set forth in the Dedicatory Instruments and the laws of the State of Texas, will be reviewed under the standard of the Business Judgment Rule as established by the common law of Texas, and such act or thing done will not be a breach of duty on the part of the director, officer, or committee member if it has been done within the exercise of their discretion and judgment.

The Business Judgment Rule means that a court may not substitute its judgment for that of the director, officer or committee member. A court may not re-examine the quality of the decisions made by the director, officer, or committee member by determining the reasonableness of the decision as long as the decision is made in good faith in what the director, officer, or

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ty of the decisions made by the director, officer, or committee member by determining the reasonableness of the decision as long as the decision is made in good faith in what the director, officer, or committee member believes to be the best interest of the corporation.

Owner Conflict If an Owner is involved in litigation with the Association as to a conflict of interpretation of the Dedicatory Instruments, including but not limited to the Declaration, the Certificate of Formation, rules and regulations promulgated by the Association, the Guidelines, the policies, these Bylaws, and/or the amount of delinquent Assessments, that Owner may not participate in any Association meeting or activity subject to any applicable parameters set forth in Section 209.0059 of the Texas Property Code, or its successor statute. Additionally, after notice and an opportunity to be heard, if required by law, an Owner's use of the Common Area may be withheld to the extent allowed by law.

Dissolution/Winding Up Termination The Association may be wound-up/dissolved pursuant to the Texas Business Organizations Code, or its successor statute. If the Association is wound-up or dissolved, the assets will be distributed pursuant to a plan of distribution approved by the Members.

22 22 RP-2021-418770 K.

Jurisdiction and Venue The provisions in these Bylaws will be governed by and enforced in accordance with the laws of the State of Texas. Venue will be mandatory in Harris County, Texas.

23 23 RP-2021-418770 CERTIFICATION I, the undersigned, do hereby certify:

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ris County, Texas.

23 23 RP-2021-418770 CERTIFICATION I, the undersigned, do hereby certify: That I am the Secretary of Rosehill Meadow Community Association, Inc., a Texas non-profit corporation; That the foregoing Bylaws constitute the original Bylaws of said Association, as duly adopted at a meeting of the Board of Directors where a quorum was present held on the 22nd day of July 2021.

IN WITNESS WHEREOF, I have hereunto subscribed my name on this the 22nd day of July 2021.

for By: Ibrahim Dursun, Secretary STATE OF TEXAS COUNTY OF HARRIS cos coscos § BEFORE ME, on this day personally appeared Ibrahim Dursun, the Secretary of Rosehill Meadow Community Association, Inc. known by me to be the person whose name is subscribed to the foregoing instrument, and acknowledged to me that he executed the same for the purposes herein expressed, in the capacity herein stated, and as the act and deed of said corporation.

Given under my hand and seal of office, this 22nd day of July 2021.

NOTAR PUBL OF TEX REBECCA DE LA GARZA Notary Public, State of Texas Comm. Expires 10-02-2022 Notary ID 7455023 Notary Public - State of Texas Copyright © 2021 by Roberts Markel Weinberg Butler Hailey PC, all rights reserved.

24 RP-2021-418770 RP-2021-418770 # Pages 28 07/26/2021 07:08 AM e-Filed & e-Recorded in the Official Public Records of HARRIS COUNTY TENESHIA HUDSPETH COUNTY CLERK Fees $122.00 RECORDERS MEMORANDUM This instrument was received and recorded electronically and any blackouts, additions or changes were present at the time the instrument was filed and recorded.

Any provision herein which restricts the sale, rental use of the described real property because of color or

kouts, additions or changes were present at the time the instrument was filed and recorded.

Any provision herein which restricts the sale, rental use of the described real property because of color or race is invalid and unenforceable under federal law.

THE STATE OF TEXAS COUNTY OF HARRIS or I hereby certify that this instrument was FILED in File Number Sequence on the date and at the time stamped hereon by me; and was duly RECORDED in the Official Public Records of Real Property of Harris County, Texas.

COUNTY COURT OF * RRIS COUNTY eneshan Hudspeth COUNTY CLERK HARRIS COUNTY, TEXAS