WESTPARK LAS PALMAS HOMEOWNERS ASSOCIATION REGULAR MEETING OF THE BOARD OF DIRECTORS October 17, 2005 The Regular Meeting of the Board of Directors of the Westpark Las Palmas CALL TO Homeowners Association was held on Monday, October 17, 2005 at 45 Alcoba; Irvine, ORDER CA. The meeting was called to order at 6:30 p.m. by the President, Frank Battaile.
Directors Present: Directors Absent: Representing Cardinal: Others Present: Julie Arden Frank Battaile Behdad Baseghi Kristi Boren Annette U'Ren, CCAM, CMCA, PCAM Susan Naples, CCAM, CMCA, PCAM Carlos & Larual Castillo Alex Tabak Jessica Kim Theresa Thomas Lina Ruiz Judith Rodriguez Fermin Martinez Nellie Martinez Neb Kozomara Steve Brown Katy Krupp Xi Yu Bill Mcilviane Dee Thomas Mr. Battaile announced that prior to this meeting an Executive Session had been EXECUTIVE held to discuss legal matters and homeowner issues.
The Homeowner Forum was opened by the President, Frank Battaile.
SESSION HOMEOWNER FORUM AGOSTINO The owner of 38 Agostino suggested the Association consider the use of a three-year 38 revocable proxy to be used only in the case of a quorum. Frank Battaile thanked the owner for their input and advised the owner that the Board would take the recommendation under advisement.
Frank Battaile reported that two firms had attended the garage door presentations. GARAGE Mr. Battaile felt that the presentation from Overhead Door was more thorough.
DOORS Overhead Door has offered to install two demonstrator doors. One will be white Westpark Las Palmas Homeowners Association Regular Session Minutes October 17, 2005 Page 2 with half-moon windows and the other almond with rectangular windows.
On Motion duly made, seconded and unanimously carried, the Board accepted the
tion Regular Session Minutes October 17, 2005 Page 2 with half-moon windows and the other almond with rectangular windows.
On Motion duly made, seconded and unanimously carried, the Board accepted the offer of Overhead Door to install the two demonstrator doors.
It was the Board's intention to allow homeowners input, with the Board making the final decision as to the exact door. The Board's final decision would be included in the proposed CC&R amendment.
The Board would then borrow the funds from the reserves, and levy a special assessment to pay the reserves back. The proposed CC&R amendment should be distributed to the membership in December.
The owner of 77 Agostino inquired as to the process of securing approval to install 77 French doors. The owner was advised they must secure the approval of all adjacent AGOSTINO neighbors and submit their application to the Board of Directors.
Cardinal Property Management requested that Julie Arden provide the Minutes from APPROVAL OF July 25, 2005 Special Meeting, to be reviewed at the November Meeting.
MINUTES On Motion duly made, seconded, and unanimously carried, the Minutes of the September 19, 2005 Meeting were approved as corrected.
Frank Battaile reported that he had spoken with Anna Hibbs of Cardinal Property FINANCIAL Management regarding a correction to the September 2005 Financial Statement. On | REVIEW Motion duly made, seconded, and unanimously carried the September 2005 Financial Statement was accepted, subject to the correction being made.
On Motion duly made, seconded, and unanimously carried Cardinal was directed to RESERVE mail the Reserve Study to the membership.
STUDY Following discussion, the Board decided to schedule a Special Meeting to adopt the BUDGET
nded, and unanimously carried Cardinal was directed to RESERVE mail the Reserve Study to the membership.
STUDY Following discussion, the Board decided to schedule a Special Meeting to adopt the BUDGET 2006 Budget and address other issues. Cardinal was directed to send a postcard to the membership noticing the special meeting to be held on November 7, 2005 in the garage at 45 Alcoba.
The Board requested that Cardinal secure proposals to repair 24 Agostino, excluding 24 the front door.
The Board discussed the option of having interior repairs done on a time and materials basis, with a contract manager. The Board will continue to explore this option.
AGOSTINO TIME & MATERIALS Westpark Las Palmas Homeowners Association Regular Session Minutes October 17, 2005 Page 3 AGOSTINO The Board reviewed the two proposals for interior repairs at 98 Agostino. The 98 Board requested that the All Cities proposal be faxed or e-mailed to the Directors so that a decision can be made. Cardinal was requested to attempt to determine the source of the leak, and whether or not the roof leak had been repaired.
124 The Board reviewed the proposals for interior repairs at 124 Agostino. Julie Arden noted the owner was supposed to have provided information or bids to replace the carpet. AGOSTINO It was noted the owner had removed the carpet and should be contacted by Cardinal to get an update as to the status of their repairs.
130 Following review of the proposal for interior repairs at 130 Agostino, a Motion was duly made, seconded, and unanimously carried to approve the proposal from Carasso ALMADOR Construction in the amount of $1,480.00 for living room repairs at 130 Almador, pending confirmation that the roof has been approved.
d unanimously carried to approve the proposal from Carasso ALMADOR Construction in the amount of $1,480.00 for living room repairs at 130 Almador, pending confirmation that the roof has been approved.
Carasso Construction was to be advised that their proposals should be restricted to the Association's responsibility. Homeowner requested repairs are to be submitted to the homeowner.
138 The owner of 138 Agostino was present and suggested that the Association wait to see if there were future leaks. To the owners knowledge there was no mold problem. AGOSTINO Cardinal was requested to determine if ARC had repaired the roof.
The Directors reported that they had approved the repair proposal for 3 Alcoba in July or August. Frank Battaile volunteered to ask the owner if the roof had been repaired.
3 ALCOBA The Board discussed the status of the repairs at 26 Alcoba. Frank Battaile 26 volunteered to speak to the owner regarding their scheduling demands and report back at ALCOBA the November meeting.
The Board discussed the leaking slider at 35 Almador. Cardinal was requested to 35 invite ProTec to submit a proposal.
ALMADOR 38 Following discussion, a Motion was duly made, seconded, and unanimously carried to approve the repair proposal for 38 Almador from Carasso Construction in the amount of ALMADOR $1,028.00.
49 Following discussion, the Board requested Cardinal to secure additional proposals for 49 Almador and to determine whether or not the owner has installed a vinyl slider. If ALMADOR the owner has replaced the original door, the owner is responsible for all future repairs. If the existing door is vinyl, it is the owner's responsibility.
Westpark Las Palmas Homeowners Association Regular Session Minutes October 17, 2005 Page 4
owner is responsible for all future repairs. If the existing door is vinyl, it is the owner's responsibility.
Westpark Las Palmas Homeowners Association Regular Session Minutes October 17, 2005 Page 4 The owner of 112 Almador was present to question the Board's decision that the 112 front door was the owner's responsibility. The Directors reviewed the Association's ALMADOR maintenance responsibilities with the homeowner.
Cardinal was requested to follow up with the three bidders to have them re-bid, excluding the front door. If the proposals come in prior to the special meeting of November 7, 2005, the Board will review them during that meeting.
The owner requested copies of the three proposals and Cardinal was requested to 34 send copies of the proposals to the owner.
AGOSTINO 122 The Board reviewed the proposal from Carasso for destructive testing. Cardinal was requested to ask the contractor why they are recommending destructive testing when they ALMADOR have made similar repairs in the past. On Motion duly made, seconded, and unanimously carried, Carasso was authorized a maximum of four hours for this testing.
Following discussion Cardinal was again requested to ask ServPro to identify the 140 source of the leak.
Following discussion Cardinal was requested to ask all bidders to identify the source of the leak. On Motion duly made, seconded, and unanimously carried ServPro's Proposal in the amount of $2,310.95 was approved pending confirmation from Cardinal that ARC had repaired the roof leak.
AGOSTINO 73 AGOSTINO Cardinal was requested to confirm if any additional payments had been made to DAN'S Dan's Landscape and advise the Board. The Board decided to discuss the outstanding LANDSCAPE invoices during the November 7, 2005 Special Meeting.
irm if any additional payments had been made to DAN'S Dan's Landscape and advise the Board. The Board decided to discuss the outstanding LANDSCAPE invoices during the November 7, 2005 Special Meeting.
This item will be included on the November 7, 2005 Special Meeting agenda.
Following discussion, a Motion was duly made, seconded, and unanimously carried to have the Association's attorney send a letter of 66 Agostino requesting return of the Association's records.
106 ALMADOR 66 AGOSTINO The owner of 150 Almador was present to report a roof leak over the front door. 150 Cardinal was requested to issue a work order to ARC Roofing.
ALMADOR Following discussion Cardinal was directed to request that Carasso Construction provide more detailed specifications for the proposed work at 52 Almador.
52 ALMADOR Westpark Las Palmas Homeowners Association Regular Session Minutes October 17, 2005 Page 5 The Board reviewed the proposal from Carasso Construction for interior repairs at 3 3 Almador. Cardinal was requested to confirm the roof leak had been repaired and to secure ALMADOR two additional proposals.
Following review and discussion Cardinal was requested to advise the owner of 180 180 Almador that to the Board's knowledge there was no CC&R violation.
The owner of 58 Almador reported there were only three guest spaces for the ten units in his area. The Board and members present discussed past, present, and proposed future parking rules.
Following review and discussion a Motion was duly made, seconded and unanimously carried to adopt the proposed Post Orders as amended. Cardinal requested to forward the Post Orders to Nordic Security.
Mr. Marchese was authorized to secure a proposal from a traffic engineer to properly sign and mark the Association.
ALMADOR PATROL PARKING
inal requested to forward the Post Orders to Nordic Security.
Mr. Marchese was authorized to secure a proposal from a traffic engineer to properly sign and mark the Association.
ALMADOR PATROL PARKING COMMITTEE REPORT Following discussion Motion was duly made, seconded, and unanimously carried to 65 waive the $10.00 late charge on the assessment account for the owner of 65 Agostino.
The Board reported that the violation regarding 212 Almador had been resolved.
Following review and discussion of the owner's letter, Cardinal was directed to issue a work order to repair the leaking hose bib at 72 Agostino.
Cardinal was requested to determine if accounts receivable records for this property exist, and if so, what the charge to the owner would be to research and provide the requested information. The Directors agreed to re-inspect the property at 64 Agostino to determine if the screen and window needed to be repaired or replaced.
Cardinal was directed to refer follow up with the landscaper on the referral from two months ago.
The Board has determined that nothing could be done regarding to the parking problem on Almador. The Board is currently attempting to address the issue.
Cardinal was directed to issue a work order to Dan's Landscaping for the broken sprinkler-head.
Frank Battaile will verify that the landscaping has been done.
AGOSTINO 212 ALMADOR 72 AGOSTINO 76 ALMADOR Westpark Las Palmas Homeowners Association Regular Session Minutes October 17, 2005 Page 6 Following review and discussion, Cardinal was directed to follow up with ServPro and ARC regarding the roof repairs at 4 Alcoba.
4 ALCOBA Cardinal was requested to determine whether or not the $7,872.36 check had been 33 issued and received by Serv-Pro.
ALCOBA
llow up with ServPro and ARC regarding the roof repairs at 4 Alcoba.
4 ALCOBA Cardinal was requested to determine whether or not the $7,872.36 check had been 33 issued and received by Serv-Pro.
ALCOBA Following review of the owner's request, Cardinal was requested to advise the 20 owner of 20 Agostino a $50.00 refund would be issued upon receipt of the key.
AGOSTINO Cardinal was requested to ask Trident Pool Service when the pool mastic had been | TRIDENT POOL replaced and who requested the drain cover proposals.
SERVICE AON Following review, a Motion was duly made, seconded, and unanimously carried to approve the AON Settlement.
SETTLEMENT The Board discussed the issue of the pool heat. On Motion duly made, seconded, and unanimously carried, the Board decided to heat pool one and turn the heat off at pool two on November 1st.
Following review, Cardinal was requested to respond to the owner of 160 Agostino advising them that current agenda and meeting dates were available on the website, and all management company updates to the website had been made.
There being no further business, the Regular Meeting was adjourned at 9:00pm.
Submitted by: Kristi Boren, Account Manager ATTEST POOL HEAT 160 AGOSTINO Frank Battaile, President Date SECRETARY CERTIFICATION I, Julie Arden, appointed Secretary of the Westpark Las Palmas Homeowners Association, do hereby certify that the foregoing is a true and correct copy of the Regular Meeting of the Board Directors of the Westpark Las Palmas Homeowners Association held Westpark Las Palmas Homeowners Association Regular Session Minutes October 17, 2005 Page 7 on September 19, 2005, as approved by the Board Members in attendance of the Meeting.
Julie Arden, Secretary Date