DOC #2022051734 Pages 8 BY-LAWS OF WOODLAND LAKES CIVIC CLUB ARTICLE 1- NAME The name of this organization shall be Woodland Lakes Civic Club.
ARTICLE II - PURPOSE This club shall be a non-profit organization for the purpose of promoting the civic and community welfare and pride among the owners of Woodland Lakes Subdivision property, of encouraging and enforcing the restrictive regulations and covenants of said Subdivision conducive to good planning and sustaining of property values therein, of securing desirable improvements and benefits for that Subdivision and to foster and assist in the general civic and social enterprises and activities which may be beneficial to the community.
ARTICLE Il - MEMBERSHIP Section 1. Al! property owners within the Woodland Lakes Subdivision become a member of the Woodland Lakes Civic Club membership unit. A membership unit, which shall be entitled to a total of two (2) votes, shall accrue to each parcel of property on which a maintenance fee is paid, defined and grouped as follows, to-wit: One or more individuals, regardless of marital status, familial relationship or other relationship, all of whom shall be bona fide purchasers under Contract of Sale of one or more properties within the Woodland Lakes Subdivision.
Section 2. Each membership unit shall be entitled to an aggregate of two (2) votes as follows, to-wit: Property owners of one or more properties within the Woodland Lakes Subdivision shall be entitled to a total of two (2) votes per parcel of property owned within the Subdivision and on which a maintenance fee is paid. These two (2) votes may be cast separately; provided however, in the absence of any other parties of the membership unit, a single party of the membership unit shall be entitled to two (2) votes.
aid. These two (2) votes may be cast separately; provided however, in the absence of any other parties of the membership unit, a single party of the membership unit shall be entitled to two (2) votes.
In the event two or more persons jointly own property in the subdivision, such joint owners shall be entitled in the aggregate to only two (2) votes per parcel of property on which a maintenance fee is paid.
Should two or more persons in one membership unit jointly own property in the subdivision with persons in another membership unit, each membership unit shall be entitled in the aggregate to only two (2) votes.
Section 3. No one shall be entitled to participate in the affairs of this Club or hold office therein except qualified members. A qualified member is defined as an individual property owner whose annual General Maintenance Fee and assessments have been paid and are current, as set out in Article IV — Dues and Fees, Section 2.
ARTICLE IV — DUES AND FEES Section 1. Should any changes in the General Maintenance Fee assessment be necessary in the opinion of the officers and board of directors, it will be submitted to the property owners for final approval, requiring a 2/3" majority of qualified members, as defined in Article XII.
Section 2. It shali be the duty of the officers of the Club to assess and collect from all property owners the annual General Maintenance fee payable in advance, monthly, quarterly, semi-annually, or annually. When notice is sent out in December for the payment of General Maintenance fees for the upcoming year, each property owner wiil designate the payment schedule of his/her choice: monthly, quarter, semi-annually, or annually. A qualified
for the payment of General Maintenance fees for the upcoming year, each property owner wiil designate the payment schedule of his/her choice: monthly, quarter, semi-annually, or annually. A qualified member in good standing shall be a member whose current maintenance fees and assessments have been paid in advance or are current under owner’s selected payment schedule. Any account unpaid for six (6) months without previous payment arrangements will be considered in arrears and will be subject to late fees. Any account unpaid for two (2) years shall be turned over to a Collection Agency approved by the Board and subject to a lien filed at Montgomery County Court against the Property Owner. All disbursements from this fund for maintenance and/or improvements are to be approved by the Board of Directors.
Section 3. Maintenance Fee Structure The fee computation per tract for billing is broken out below: % acre tract or less: $120.00 per year ¥z to I acre tract: $138.00 per year 1 to 2 acre tract: $155.00 per year 2 or more acre tract: $172.00 per year Each tract is determined by adding contiguous (adjoining) lots owned by the same person; i.e., two (2) or more adjoining lots will be billed as one (1) tract. If you own additional tracts in another part of the subdivision, the same formulas will apply. Exception: If adjoining lots owned by the same person(s) contain more than one single family dwelling, then each single family dwelling shall be billed separately.
This computation was passed by the Board of Directors per Minutes of the Meeting of the Board of Directors, September 27, 1994.
Annual General Maintenance fee increase passed per the August 15, 2020 election.
putation was passed by the Board of Directors per Minutes of the Meeting of the Board of Directors, September 27, 1994.
Annual General Maintenance fee increase passed per the August 15, 2020 election.
Section 4. Annual General Maintenance fees shall increase 2% each year. Passed in the August 22, 2015 election.
Section 5. Reserved for future use.
ARTICLE V — FISCAL YEAR Section 1. The Fiscal Year of the Club shall begin on January 1* of each calendar year and extend to December 31 of the same year.
ARTICLE VI — OFFICERS Section 1. The officers of the Club shall consist of a President, Vice-President and Secretary-Treasurer.
Section 2. The term of office of each officer shall be for a period of one (1) year, and until his/her successor is elected.
Section 3. In case a vacancy occurs among the Officers, the Board of Directors shall select a successor to serve during the unexpired term of the office vacated.
ARTICLE VII — DUTIES OF OFFICERS Section 1. The President shall preside at all meetings of the Club, preserve order, enforce the By-Laws and exercise supervision of the Club’s affairs generally. He/She shall decide all questions of procedure and order for the Club. He/She shail, with the advice and consent of the Board of Directors, appoint all committees, unless otherwise provided for in these By-Laws, and He/She shall be ex-officio member of all such committees; and further, he/she shall perform such other and additional duties as are customarily performed by such Officer.
Section 2. The Vice-President shall assist the President in the discharge of his/her duties, and in the absence of the President, shall preside at all meetings of the Club and of the Board of Directors, and shall perform the duties
hall assist the President in the discharge of his/her duties, and in the absence of the President, shall preside at all meetings of the Club and of the Board of Directors, and shall perform the duties of the President during the latter’s absence. Further, the Vice-President shall perform any and all additional duties which may be delegated to him/her by the President or the Board of Directors.
Section 3. The Secretary-Treasurer shall keep a full and correct record of all proceedings of this Club and of the Board of Directors, and shall have charge of all records of the Club. The Secretary-Treasurer shall receive all communications, conduct the correspondence and shall mail all reports, bulletins and notices, keeping a correct record of the foregoing. The Secretary-Treasurer shall receive all funds belonging to the Club, giving receipt therefore, and shall deposit all such funds in the bank designated by the Board of Directors; all checks on the Club’s funds shall be signed by the Secretary-Treasurer, and/or the President or Vice-President. The Secretary-Treasurer shall keep a full, true and correct record of all funds and of all financial transactions of the Club, and shall render a complete report thereof to the Club at its meetings, or as often as required by the President and Board of Directors. The Secretary-Treasurer shall request the Board of Directors to appoint an assistant to act as Recording Secretary if and when the need arises.
Section 4. Following the August election, the Board of Directors will consider a budget for the next fiscal year.
The Board of Directors will present the budget for approval at the November/December meeting.
ARTICLE VII — BOARD OF DIRECTORS
, the Board of Directors will consider a budget for the next fiscal year.
The Board of Directors will present the budget for approval at the November/December meeting.
ARTICLE VII — BOARD OF DIRECTORS Section 1. The Board of Directors shall consist of six (6) Directors, selected as hereinafter set out and the three (3) elected Officers of the Club, such Officers each occupying the same office as Board of Directors.
Section 2. The Board of Directors shall be the governing body of the Club with full rights and authority to determine policy, outline, plan and carry into execution all business, activities and policy, to enter into and execute all necessary agreements and instruments incident thereto in the name of the Club, and shall constitute the representatives of the Club. In addition to the foregoing powers, the Board of Directors shall be authorized to institute, as well as settle or compromise, in the name of the Club or otherwise, any necessary legal proceedings with the exception of the sale, lease or dedication of the lakes and parks, without 2/3" majority vote of the property owners.
Section 3. The term of office for each member of the Board of Directors shall be for a period of two (2) years, and until his/her successor is elected and qualified, except however, at the end of the first year, three (3) present Directors shall be elected for an additional one (1) year term and three (3) Directors shall be elected for a two (2) year period. Member of the Board of Directors may succeed themselves.
Section 4. In case a vacancy occurs among the Directors, the remaining Board of Directors shall select a successor to serve during the unexpired term of the position vacated.
ARTICLE [IX — MEETINGS Section 1. Membership Meetings
occurs among the Directors, the remaining Board of Directors shall select a successor to serve during the unexpired term of the position vacated.
ARTICLE [IX — MEETINGS Section 1. Membership Meetings A. A regular annual meeting of the membership shall be held at the time and place designated in the notice thereof, during the month of August of each year.
B. Special meetings of the membership may be called by the President, the Board of Directors, any three (3) Directors, or upon the written request made by not less than 10 percent (10%) of the total membership, and when such written request shall be presented by the President, or in his/her absence, the Vice-President, such officer shall immediately call such special meeting.
C. The Secretary-Treasurer shall give, or cause to be given to all members, written notice of all regular and special meetings of the membership not less than seven (7) days prior to the date of the meeting.
D. Social meetings or events of the membership are desirable and shail be held from time to time as may be determined upon by the Board of Directors or the membership.
Section 2. Board of Director Meetings.
A. A regular meeting of the Board of Directors shall be held at least quarterly at the time and place designated by the Board of Directors, and any and all members of the Club shall be permitted to attend. Notice of such regular quarterly meetings shall be posted on the Bulletin Board at the Club House of the Subdivision seven (7) days before date of regular meeting.
B. Special meetings of the Board of Directors may be called by the President, or in his/her absence by the Vice- President, or by any three (3) Directors, such special meetings to be held at the time
B. Special meetings of the Board of Directors may be called by the President, or in his/her absence by the Vice- President, or by any three (3) Directors, such special meetings to be held at the time and place designated in the call and notice thereof, which notice shall be given to the Directors not less than two (2) days before date of such meeting.
C. A majority of the members then constituting the Board of Directors shall constitute a quorum for any meeting of the Board of Directors.
ARTICLE X —~ ELECTIONS Section 1. A slate of nominees for the elective officers of the Club, and members of the Board of Directors shall be confirmed by the Board for the August Election no less than thirty (30) days before the date of said August meeting.
Section 2. The written notice of the August meeting shall be given to the members as elsewhere provided in these By-Laws, and shall include the slate of nominees recommended by the Nominating Committee.
Section 3. Nominations for any or all offices in the Club, and members of the Board of Directors, may be made from the floor at the annual meeting by any member in good standing.
Section 4. The election of officers shali be held at the August meeting of the membership and shall be by written ballot. The nominee receiving a majority of the votes cast at the meeting shall be declared elected.
ARTICLE XI —- COMMITTEES Such committees as may be considered necessary by the Board of Directors may be appointed from time to time by the President, the number of members and duties of such committees being within the discretion of the President.
ARTICLE XII — PROCEDURE Section t. The Revised Edition of Robert’s Rule of Order shall be authority for procedure in conducting all
ies of such committees being within the discretion of the President.
ARTICLE XII — PROCEDURE Section t. The Revised Edition of Robert’s Rule of Order shall be authority for procedure in conducting all meetings of this Club and its Board of Directors, when not in conflict with provisions in these By-Laws.
Section 2. The following shail be the order of business for all meetings: Registration of all members in attendance Roll call of Officers and Directors at the meeting of the Board of Directors.
Reading of minutes of preceding meeting.
Introduction of visitors.
Reports of Committees.
Old Business New Business General discussion for the good and welfare.
TOMMOO D> ARTICLE XII —- AMENDMENTS These By-Laws may be revised, changed or amended at any meeting, regular or special, by a two-thirds (2/3) vote of the members present who are in good standing, with the exception for increase in annual General Maintenance Fees as provided in Article IV, Section 1., hereof, requiring a two-thirds (2/3) vote of ballots returned by qualified membership. However, a copy of the proposed revision, change or amendment, together with notification of the time and place of the meeting at which same is to be considered, shall be delivered or mailed to the residence of each member in good standing at least seven (7) days before the date of such meeting.
EXECUTED this the Q.% day of Feb cuary , 2022 WOODLAND LAKES CIVIC CLUB, INC.
nets ss at borne N * ee James Edwards, President The State of Texas County of Montgomery Before me, the undersigned, a Notary Public on this day personally appeared James Edwards, President of Woodland Lakes Civic Club Association, known to me to be the person and officer whose name is subscribed to the forgoing instrument and
blic on this day personally appeared James Edwards, President of Woodland Lakes Civic Club Association, known to me to be the person and officer whose name is subscribed to the forgoing instrument and acknowledge to me that the same was the act of the said Woodland Lakes Civic Club Association, a corporation and that he executed the same as the act of such corporation for the purpose and consideration therein expressed, and in the capacity therein stated.
Given under my hand and seal of office, this 23 dayof Fes , 2022 bh ck ue, wily, NANCY CAROL FERGUSON Notary Publi, State ofTexas : 3 Comm. Expires 05-24-2023 f Notary ID 7290335 (Printed ) (SEAL) Me 3G ns My commission expires on. 4 “AY -MORS The State of Texas County of Montgomery Before me, the undersigned, a Notary Public on this day personally appeared Ashlea St. John, Secretary-Treasurer of Woodland Lakes Civic Club Association, known to me to be the person and officer whose name is subscribed to the forgoing instrument and acknowledge to me that the same was the act of the said Woodland Lakes Civic Club Association, a corporation and that he executed the same as the act of such corporation for the purpose and consideration therein expressed, and in the capacity therein stated.
Given under my hand and seal of office, this 23 day of Fef , 2022 et Regen = wwii, NANCY CAROL FERGUSON |] Notary Publix, State of ‘Rexas he f Texas|[“ee. Notary Public, State o ; Notary ID 7290336 |f (Printed Narye) (SEAL) » > > =.
= yS* No Pree 3 OG \ Sa My commission expires on 3 -N7-QO23 After Recording, Return to Woodland Lakes Civic Club PG. Box 255 Magnolia, TX 77355 Doc #: 2022051734 E-FILED FOR RECORD 04/22/2022 04:36PM VA COUNTY CLERK
OG \ Sa My commission expires on 3 -N7-QO23 After Recording, Return to Woodland Lakes Civic Club PG. Box 255 Magnolia, TX 77355 Doc #: 2022051734 E-FILED FOR RECORD 04/22/2022 04:36PM VA COUNTY CLERK MONTGOMERY COUNTY, TEXAS STATE OF TEXAS, COUNTY OF MONTGOMERY | hereby certify that this instrument was e-filed in the file number sequence on the date and time stamped herein by me and was duly e-RECORDED in the Official Public Records of Montgomery County, Texas.
04/22/2022 County Clerk Montgomery County, Texas Pages 8