Heritage Grove Community Association, Inc.

What Heritage Grove Community Association, Inc.'s governing documents say

Heritage Grove is a single-family residential homeowners association (HOA) in Collin County, TX. These governing documents set policies for how the association operates, enforces rules, and retains records — they supplement the full Declaration of Covenants, Conditions, and Restrictions. The rules bind all lot owners (members).

• What these documents cover: These are secondary governance documents (bylaws, enforcement policy, document retention policy, certificate of formation). They do not contain the full set of community use restrictions (e.g., pets, parking, leasing) — those are in the Declaration.
• Enforcement & fines: The association can fine owners for rule violations. For curable violations (e.g., parking, noise, prohibited garage sales), the association typically sends a courtesy notice, then a demand letter with a cure period, then fines start at $25 (first notice) up to $200. For uncurable or health/safety threats, immediate fines up to $200 are possible. A board hearing can be requested within 30 days of the demand letter.
• Board hearing process: After a demand letter, the owner may request a hearing in writing within 30 days. The board must provide a hearing packet at least 10 days before. The board may postpone if not provided. The owner must submit evidence 5 days before. The board's written decision comes within 30 days after the hearing.
• Document retention: The association must keep certain records for defined periods: account records of current owners for 5 years (or longer if ownership exceeds 5 years), audit records for 7 years, bylaws and amendments permanently, contracts permanently, financial books and records permanently, minutes permanently, restrictive covenants permanently, tax returns for 7 years.
• Corporate structure & purpose: The association is a Texas nonprofit corporation. Its purposes include levying assessments, maintaining common areas, enforcing covenants, and contracting for services. Membership is tied to property ownership. The board has powers to borrow, foreclose liens, and insure the association.
• Board composition & elections: The board initially has 3 directors. After turnover from the developer, owners elect directors to staggered 3-year terms (first election: one director for 3 years, one for 2 years, and existing Class A directors serve a 1-year term). Directors must be members in good standing. Cumulative voting is prohibited.
• Meetings & voting: Annual meetings are set by the board. Special meetings can be called by the president or by petition of 20% of Class A votes. Notice must be given 10-60 days in advance. Proxies and absentee/electronic ballots are allowed. Quorum is required (specific percentage not given in excerpt).
• What this document doesn't cover: These documents do not include specific use restrictions such as pet limits, parking rules, leasing minimums, architectural standards, or age restrictions. Those rules are in the Declaration of Covenants, Conditions, and Restrictions (recorded separately).

Plain-language summary generated from the governing documents on file for this community. It may be incomplete and is not legal advice — read the full documents below or consult the official recorded versions.