Glen Ridge Estates Owners Association, Inc.

What Glen Ridge Estates Owners Association, Inc.'s governing documents say

This is a records inspection, copying, and retention policy for Glen Ridge Estates Owners Association, a homeowners association (HOA) in Murphy, Texas. It is an ancillary document that supplements the community's main Declaration of Covenants, Conditions, and Restrictions (CC&Rs). It explains how homeowners can access association records and how long the association must keep certain documents.

• Accessing association records: Homeowners (or their authorized agent, attorney, or CPA) can request to inspect or copy association records by submitting a written request via certified mail to the association's mailing address. The request must describe the records and state whether inspection or copies are desired.
• Costs for copies: The association may charge for copies based on state rules (Texas Administrative Code §70.3). Standard paper copies are $0.10 per page, and labor charges may apply for requests over 50 pages or for programming. You may need to pay estimated costs in advance; any overpayment is refunded.
• Timing for response: Within 10 business days of receiving a written request, the association must either provide the copies, offer inspection dates, or give notice that it needs more time (up to an additional 15 days). If records are missing after a diligent search, it must notify you.
• Records retention: The association must keep certain records for specific periods: permanent retention for governing documents (CC&Rs, bylaws, etc.), 4 years for contracts over one year, 5 years for owner account records, and 7 years for meeting minutes and financial records.
• Confidential records: Some records may be kept confidential, such as personnel files and personal information of owners (except addresses). Attorney files and privileged communications are not subject to inspection or production.
• What this document doesn't cover: This document is only a records policy; it does not contain the community's main rules (e.g., architectural guidelines, pet restrictions, or maintenance obligations). Those are in the Declaration of Covenants, Conditions, and Restrictions, which is referenced but not included here.

Plain-language summary generated from the governing documents on file for this community. It may be incomplete and is not legal advice — read the full documents below or consult the official recorded versions.