Polenta Fields
Homeowners association — you own your lot and home; the association maintains common areas and enforces covenants.
Filed in JOHNSTON COUNTY COUNTY, NC CRAIG OLIVE, Register of Deeds Filed 03/27/2020 03:55:47 DEED BOOK: 5555 PAGE: 614-643 INSTRUMENT # 2020652931 Real Estate Excise Tax: $0.00 Deputy/Assistant Register of Deeds: LaWanda Neal Prepare By and Return to: Jack E. McLamb, III Attorney at Law 10920 Cleveland Road, Ste 305 Garner, NC 27529 DECLARATION OF COVENANTS, CONIDTIONS AND RESTRICTIONS FOR POLENTA
Proxies are permitted with no notarization or prescribed-form requirements identified — HOAproxy can deliver one for you.
. Page 12 of 30 DEED B: 5555 P: 626 Section 4. Proxies. Votes may be cast in person or by proxy. All proxies must be dated, duly executed by the Owner, and delivered to the Secretary of the Association or to the property management company authorized by the Board to receive proxies prior to the opening of the meeting for which it is first intended to be used. No proxy shall exceed a term of elevenconfidence 88%
hold pets with the following exceptions: (1) No more than four (4) dogs may be kept by an Owner, and any dogs that are kept shall be housed inside the Owner's home; (2) no pets shall be kept, bred, or maintained for any commercial purposes; (3) household pets must be kept and contained on an Owner's property within an approved fence enclosure, to be approved in wconfidence 85%
Documents
Proxy voting
Real HOA decisions get made by proxy, before the meeting ever happens.
Follow this HOA
Get an email when new documents or answers land for this community.
Ask a chatbot about the governing documents
Help unlock answers for this community
HOAproxy makes communities' governing documents searchable in plain English.
We don't have the CC&Rs, bylaws, or rules for this HOA yet — so there's nothing to ask about right now. If you have them, adding them takes a minute and lets this assistant answer questions for every neighbor who looks up this HOA next.
Location
Add documents
Have the CC&Rs, bylaws, or rules for this community? Upload them and we'll make them searchable for your neighbors.
Edit HOA details
Add or correct the website and location for this HOA.
What Polenta Fields's governing documents say
Polenta Fields is a planned community (HOA) in Clayton, NC, governed by a Declaration of Covenants, Conditions, and Restrictions. This document establishes the homeowners association, its assessment powers, and rules for property use and development. It applies to all lot owners in the subdivision.
- Assessments & fees: The HOA can levy annual assessments, special assessments (up to $500 per lot, max once every 5 years), and working capital payments. The first year's annual assessment is capped at $150 per lot, with subsequent increases limited to 110% of the prior year unless approved by members.
- Architectural review: All exterior changes—buildings, fences, mailboxes, signs, and landscaping—require written approval from the Declarant or Architectural Review Board. Approval is deemed granted if not denied within 60 days.
- Property maintenance: Owners must maintain their lots, including grass, shoulders, and ditches adjacent to streets. Impervious surfaces (driveways, patios, etc.) are limited to 3,086 square feet per lot.
- Common areas & amenities: Owners have a right to use common areas, but the HOA can charge fees for recreational facilities and suspend use rights for unpaid assessments or rule violations (up to 60 days).
- Voting & governance: Each lot gets one vote, but the Declarant holds 10 votes per lot until certain conditions are met (e.g., Class A votes exceed Class B, or 10 years after first lot sale). Quorum is 10% of votes.
- Leasing & rentals: The document does not restrict leasing or rentals; owners may lease their lots, and tenants have the same common area use rights as owners.
- What this document doesn't cover: This excerpt does not include pet restrictions, age restrictions, or specific rental terms. It also omits the full architectural guidelines and any rules about parking or vehicles beyond requiring on-lot parking.
Key facts from Polenta Fields's documents
- Developer / declarant
- R.B. Investment Company, L.L.C. (made on the 27th day of October 2015, by)
- Governing law
- North Carolina Planned Community Act (Chapter 47F of the North Carolina General Statutes) (Article I (a): “Act” is defined as the N)
- Reserves & fees
- Common Expenses include allocations to reserve funds. (Article I (i)(9): (9) Allocations to res)
- Pets
- Usual and common household pets allowed, subject to restrictions. (Article VIII, Section 13: No animal, liv)
- Leasing & rentals
- Not explicitly prohibited; Owners may delegate use to tenants (Article V, Section 3). No express leasing restrictions. (Article V, Section 3: Any Owner may dele)
- Signs & flags
- No signs without prior written approval; customary builder signs exempt; Declarant may remove violating signs at owner's expense. (Article VII, Section 2(c): Except as may)
- Setbacks / home size
- As per Johnston County Subdivision Regulations in effect at time of construction. (Article VIII, Section 5: Any house, gara)
- Use restrictions
- No Lot shall be used except for single-family residential purposes. (Article VIII, Section 1: No Lot shall be)
- Voting & meetings
- 10% of votes present in person or by proxy at beginning of meeting; subsequent meeting quorum reduced by 50% if previous adjourned for lack of quorum. (Article III, Section 5: a quorum is pres)
About this HOA
Polenta Fields is a homeowners association in Clayton, NC.
HOAproxy has 3 documents on file for Polenta Fields: 2 CC&Rs and 1 articles of incorporation. Last updated 2026-04-27.