Fillmore Gardens Tenant Council

What Fillmore Gardens Tenant Council's governing documents say

This document is the By-Laws of the Fillmore Gardens Tenant Council, a resident association for the Fillmore Gardens Apartments in Phoenix, AZ. It establishes the council's structure, membership rules, elections, meetings, and committees. The council represents apartment residents and operates under these internal rules, not property ownership or leasing terms.

• Membership: All legal lessees (tenants) in good standing are automatically members. No dues are charged. Membership ends when residency ends or by disciplinary action.
• Meetings: Regular meetings are held on the first Monday of each month at 3:00 PM in the Community Room, except July and August. Special meetings can be called by the President or by a written request of 15 members with 24-hour notice. Executive meetings are called by the President about a week before the general meeting.
• Elections: Annual elections for the five officer positions (President, First Vice-President, Second Vice-President, Recording Secretary, Treasurer) are held each September. A quorum of at least 20 members is required. Voting is by secret ballot; proxy votes are not allowed. Early ballots are available for members unable to attend due to illness, travel, or medical appointments.
• Officers & Duties: The elected officers are President, First Vice-President, Second Vice-President, Recording Secretary, and Treasurer. The President presides over meetings, supervises council business, and leads the Pledge of Allegiance. The First and Second Vice-Presidents assist the President. The Recording Secretary keeps minutes and handles correspondence. The Treasurer manages all financial records, banking, and submits biannual audits. A Parliamentarian is appointed by the President.
• Committees: Standing committees are the Executive Committee (the five elected officers), the Recreation Committee (plans approved recreational activities, must provide accounting), and the Grievance Committee (acts as liaison between complainants and the council). Other committees are ad-hoc.
• General Rules & Regulations: Members must conduct themselves with proper decorum; violators may be ejected. All fund-raising projects need tenant council and management approval, and proceeds must go to the treasurer. Common areas must be restored to clean condition. All finances belong to the membership and must be deposited in the council's Wells Fargo account. Bank checks require signatures from two of three designated officers. By-law changes require membership approval.
• What this document doesn't cover: These by-laws do not cover lease terms, rent, pet policies, parking, or property maintenance rules. They only govern the internal operations of the tenant council and its members.

Plain-language summary generated from the governing documents on file for this community. It may be incomplete and is not legal advice — read the full documents below or consult the official recorded versions.